Month: July 2022

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

Should Your Small Business Use Cloud Services?

Any small business can benefit from cloud services, but we get it – it’s an upfront cost that you must consider as you’re starting out. One major thing to remember is how much you can save by investing in cloud services, making the initial cost easy to understand. Cloud services can save you tons of money in storage – cloud storage vs. paying for physical space and storage – and plenty of other office functions like critical security, backup IT solutions, data solutions, digital answers, and more. Cloud services provide the support you need without the hassle of managing it yourself. Office Services Boost Any Business Okay, we know – some people are still wondering, “What is the cloud?” The cloud is a digital storage solution where data, files, and information can be securely stored and just as securely accessed at any time by the right people. When you’re building up your small business, finding digital solutions that save time and money makes your business functional, efficient, and ready for growth. Knowing if the Cloud is Right for You Finally, how do you know if the cloud is right for you? Talk to a reliable vendor  to understand office services available, pricing, contracts, growth and upgrade plans, software, and more. The team will answer all your questions and help you make the right decision about if cloud services or other office services will set your business up for success. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/07/2022 0

The Critical Connection Between Office Equipment and Security

Your office equipment has a huge impact on security. While this might be news to you, it’s important to know how essential having the right office equipment and security features is to protect your business. Today’s Security Features Modern office equipment has more available for security features than ever before. From wiping hard drives to network security integrations, from password protection to secured access, your printer, copier, or multifunction machine can help keep data safe in your office. That’s why it’s a good time to reevaluate your office equipment. If you’re unsure if you have the right features available, you aren’t using them, or your equipment is too outdated, you might be seriously behind on integrating security. A simple upgrade can help – but it’s time to take action before your information is threatened. Why High-Level Protection Matters High-level security protection is essential from all inputs and outputs of business. Your network and software security is a high priority, just as your business security needs to be protected from all angles – including the office equipment side. Some people underrate this, but your machines process the same amount of confidential data as your desktop devices do. Especially if your equipment is network-connected – it’s probably time for a security overhaul to ensure you are protected. How to Secure Your Business Office equipment is a critical part of business security. From protected access to passwords, hard drive encryption to security oversight, having the right equipment is essential to protect your business and clients. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/07/2022 0

Why Your Company Needs a Print Audit

Checking in on anything is good, and just like your personal health, you want to check up on your business health regularly. You probably have several audit systems in place to identify how things are going, track progress, and establish accountability. The same thing applies in print. In order to make sure you’re getting the print deal you need – low prices and high quality on print management – you need to do a print audit. We can help you with the audit to know if your managed print is saving you money. Understand Effectiveness Print audits are a way for you to understand your print strategy and identify savings and higher quality opportunities. Print audits analyze existing print processes, supply chains, and print output and use them to understand where you are spending for print. Then, the vendor will make recommendations for savings in several areas – many businesses see over 25% savings in their print environment. To fully understand the effectiveness of your print environment and the money you are putting into it, you will need a print audit to see the data and comprehend the process and the system. Build Accountability and Workflows With your print audit in hand, you can update your managed print processes with Base Technologies. Managed print services will streamline workflows, oversee supply ordering, and support your equipment and print policies, all using the data from your print audit. Successful managed print will improve your print accountability and use in order to make important budget decisions in your business. Lower Costs and Improve Quality Managed print will streamline your business with savings, automation, and improved workflows and accountability. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/07/2022 0

Essential Updates for Health Care Workflows

It’s no secret that 2020 was a challenging year in health care – and “challenging” may be understating it a bit. Health care organizations are continually trying to stay flexible and operate on the patient-facing scale and also the business operations side of things. Luckily, with the right services in place, your organization can continue to prioritize patients, overspending way too much time or money on the office/business management side. One simple solution that can make a big difference in your workflows is document management, discussed in-depth here. Document Management in Health Care Health care is a document-heavy industry, but tracking, billing, and documentation are essential to the system. However, there are digital options to streamline workflows and improve security, storage, and general practices for how your health care practice moves into the future. Document Solutions for Better Workflows Essential document solutions like document management have many benefits, including: Saving on supplies and equipment issues Improving security features Updating digital access Building efficient digital workflows Reducing storage costs The workflow improvement is based on having better, more secure digital access for things like version control, in-time communication, secure sharing, and other essential elements to update projects while working with the team from anywhere. Also, saving on storage space is a big deal. If your physical office environment is changing, you may realize that the file cabinets and space for storing documents are unnecessary. But, you still need the information. That’s where document management supports the full digital office – you can scan, store, save, and search historical data from your digital database. Managed Services Streamline Your Health Care Service Health care is a complicated world, and it’s only getting more complex. Having the right document solutions to stay ahead of management, security, and digital practices is essential to keep building in the field. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/07/2022 0

Adapting to the WFH World with Essential Services

Working from home is here to stay for many people and many businesses. Having the proper support, services, and assistance is essential to working from home or anywhere. Security and outsourced support go hand in hand when adapting to the work from home world, since securing your business and providing digital support services are part of the WFH/location flexible company. Office Services for the Anywhere Office The “anywhere office” is working from home, working from anywhere, flexing between the office and home, or providing a nimble environment for continuing operations despite changes and challenges. Options for Optimization For optimizing your business, office services can complete your needs for support without hiring additional staff or building unnecessary infrastructure for an office that isn’t in full use. Options include: Cloud services Data backup Security enhancement Managed IT Document management Your reliable vendor partner can work with you to find the mix of office services that will enhance and improve your flexible work options while providing the backup, storage, communication, and security your team needs to get the job done. Don’t slow down – keep building your business no matter what happens. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/07/2022 0

Your Office Equipment Questions Answered

Let’s talk office equipment – whether you are a small business just getting started, a medium-sized business ready to grow, or an established business of any size looking for the equipment to support your operations and output, office equipment is the place to start. The equipment is an essential piece that you don’t want to overlook because it sets the foundation for your business. You need to communicate on a variety of levels and provide employees the tools they need to do their jobs – but what does that look like exactly? Read on. All About Printers Printers are the first place to start because you’ll need output, agendas, documents, and more. Printers can be the only machine you need, one of a few, or one function of a multifunction machine or all in one printer. You might want a laser printer, a specific brand, or you may evaluate if you should lease or buy your printer. Either way, it’s time to think about your scale, growth, capacity, future, finances, and what you need from your printer to succeed how you want. Investing in Office Services Office services are the next step once you get the foundation of equipment set up. Your services can include document management, cloud computing, cloud storage, backup solutions, data security, and more. Make sure you ask your partner at Base Technologies which services would be recommended for your business and size so you can get exactly what you need when you need it. Next Steps to Streamlined Operations Get the office equipment you need and the support, solutions, and service that will help your business capitalize on the investment you’re making into top notch office operations. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

01/07/2022 0

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