Month: November 2023

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

The Future of Colour Photocopiers: From CMYK to RGB

Colour photocopiers are devices that can reproduce colour images or texts on paper or other media by using a combination of four primary colours: cyan, magenta, yellow, and black (CMYK). CMYK is a subtractive colour model, which means that the colours are mixed by subtracting light from a white background. CMYK is widely used in printing and copying industries, as it can produce a wide range of colours and shades. However, CMYK also has some limitations and disadvantages, such as: Colour accuracy: CMYK cannot reproduce all the colours that are visible to the human eye, especially bright and saturated colours. This can result in colour mismatch or distortion between the original and the copied image. For example, CMYK cannot reproduce the colour green as vividly as RGB (red, green, blue), which is an additive colour model that uses light to create colours. Colour consistency: CMYK can vary in colour quality and appearance depending on the type and condition of the paper, toner, and copier machine. Different paper materials can absorb or reflect light differently, affecting the colour balance and contrast. Different toner brands can have different chemical compositions and densities, affecting the colour saturation and intensity. Different copier machines can have different settings and calibrations, affecting the colour alignment and resolution. Cost and environmental impact: CMYK requires four separate toner cartridges, which can be expensive and wasteful. Toner cartridges can run out quickly, especially when copying large or complex images. Toner cartridges can also contain harmful substances, such as carbon black, which can pollute the air and water. Toner cartridges can also be difficult to recycle or dispose of, as they can contain plastic, metal, and ink. The future of colour photocopiers may lie in the transition from CMYK to RGB, which is a more advanced and efficient colour model. RGB is based on the principle of additive colour mixing, which means that the colours are created by adding light from three primary colours: red, green, and blue. RGB can produce more colours and shades than CMYK, as well as brighter and more vivid colours. RGB is also the standard colour model for digital devices, such as computers, smartphones, and cameras. Some of the potential benefits and advantages of RGB colour photocopiers are: Colour accuracy: RGB can reproduce colours more faithfully and accurately than CMYK, as it can match the colours of the original image more closely. RGB can also display colours that are impossible to create with CMYK, such as neon colours, metallic colours, and holographic colours. RGB can also enhance the colour depth and detail of the copied image, making it more realistic and appealing. Colour consistency: RGB can maintain colour quality and appearance regardless of the type and condition of the paper, toner, and copier machine. RGB can adapt to different paper materials, as it can adjust the colour brightness and contrast according to the paper reflectance and absorption. RGB can also use fewer and simpler toner components, as it can generate colours by modulating the light intensity and frequency. RGB can also use more sophisticated and precise copier mechanisms, such as lasers, LEDs, or OLEDs, which can improve the colour alignment and resolution. Cost and environmental impact: RGB can reduce the cost and environmental impact of colour copying, as it can use less and greener toner materials. RGB can save toner consumption, as it can create colours with less ink and more light. RGB can also use more eco-friendly toner substances, such as organic or biodegradable pigments, which can minimize the environmental harm and health risks. RGB can also facilitate the recycling and disposal of toner cartridges, as they can be made of more recyclable and reusable materials, such as paper, glass, or metal. RGB colour photocopiers are still in the research and development stage, and they face some technical and practical challenges, such as: Compatibility and standardization: RGB colour photocopiers need to be compatible and standardized with other devices and systems, such as digital cameras, scanners, monitors, and printers. RGB colour photocopiers need to have a common colour space and format, such as sRGB or Adobe RGB, which can ensure the colour consistency and compatibility across different devices and platforms. RGB colour photocopiers also need to have a common colour profile and calibration, which can ensure the colour accuracy and quality across different machines and settings. Performance and reliability: RGB colour photocopiers need to have a high performance and reliability, as they need to cope with the high demands and expectations of colour copying. RGB colour photocopiers need to have a fast and smooth colour processing and output, which can handle large and complex images without compromising the colour speed or resolution. RGB colour photocopiers also need to have a durable and stable colour operation and maintenance, which can prevent colour fading, bleeding, or smudging. RGB colour photocopiers are expected to be the next generation of colour copying technology, as they can offer more colour possibilities and benefits than CMYK. RGB colour photocopiers can revolutionize the colour copying industry, as they can provide more colour accuracy, consistency, and efficiency. RGB colour photocopiers can also transform the colour copying experience, as they can create more colour diversity, creativity, and expression. Get your copier machine today. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/11/2023 0

The Benefits of Multifunction Photocopiers for Small Businesses

Multifunction photocopiers, also known as multifunction printers (MFPs), are devices that can perform multiple functions, such as copying, printing, scanning, faxing, and emailing. They are designed to save space, time, money, and energy for small businesses that need to handle various document-related tasks. Multifunction photocopiers offer many benefits for small businesses, such as: Cost-efficiency: Multifunction photocopiers can reduce the cost of purchasing, maintaining, and operating multiple devices, such as separate copiers, printers, scanners, and fax machines. They can also lower the cost of consumables, such as paper, toner, and ink, by using duplex printing, automatic document feeder, and eco-friendly modes. According to a study by IDC, multifunction photocopiers can save up to 40% of the total cost of ownership compared to single-function devices. Productivity: Multifunction photocopiers can improve the productivity and efficiency of small businesses by streamlining and simplifying the workflow of document management. They can perform multiple tasks simultaneously, such as copying and scanning, or printing and faxing, without compromising the quality or speed. They can also support wireless and cloud-based connectivity, allowing users to access, share, and print documents from any device and location. According to a survey by Brother, multifunction photocopiers can increase the productivity of small businesses by up to 38%. Security: Multifunction photocopiers can enhance the security and privacy of small businesses by protecting their sensitive and confidential documents. They can offer various security features, such as user authentication, encryption, password protection, and data overwrite. They can also prevent unauthorized access, copying, or printing of documents by using secure print, scan to email, or scan to folder functions. According to a report by Quocirca, multifunction photocopiers can reduce the risk of data breaches and compliance violations by up to 30%. Multifunction photocopiers are ideal solutions for small businesses that need to handle diverse and complex document-related tasks. They can provide cost-efficiency, productivity, and security benefits that can help small businesses grow and succeed in the competitive market. Get your copier machine today. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

29/11/2023 0

How Xerography Revolutionized the Office and Changed the World

Xerography, also known as electrophotography, is a process of copying images by using electrostatic charges and dry toner. It was invented by Chester Carlson in 1938 and commercialized by the Xerox Corporation in the 1950s. Xerography revolutionized the office and changed the world by enabling fast, cheap, and reliable reproduction of documents, images, and texts. Before xerography, the most common methods of copying documents were carbon paper, mimeograph, and photostat. These methods were either slow, messy, expensive, or low-quality. Carbon paper could only make one or two copies at a time, mimeograph required stencils and ink, and photostat used photographic film and chemicals. Xerography, on the other hand, could make multiple copies of any original document without any intermediate steps or consumables. It was also much faster, cleaner, and cheaper than the previous methods. Xerography had a profound impact on various aspects of society, culture, and economy. It enabled the mass production and distribution of information, such as books, magazines, newspapers, flyers, posters, and reports. It facilitated the communication and collaboration of people across distances and organizations, such as businesses, governments, schools, and libraries. It also empowered the creativity and expression of individuals and groups, such as artists, writers, activists, and protesters. Xerography was a key factor in the development of the information age, the knowledge economy, and the digital revolution. Xerography is still widely used today, although it has been improved and integrated with other technologies, such as laser printing, digital scanning, and network connectivity. Xerography remains one of the most important inventions of the 20th century, and one of the most influential innovations in the history of office and information technology. Get your copier machine today. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/11/2023 0

What are some reputable copier and multifunction printer companies?

It may take some time to find the MFP that is best for your company, but it is critical to evaluate your needs and learn about the features that different brands and models offer before making a decision. It may aid in narrowing narrow the options down to about three brands, and then decide which can give you the best price. The following are the major players in the MFP market. You should think about it. Brother Brother, best known for its specialty fabric printers and industrial sewing machines, also manufactures and sells multifunction laser copiers for home use, small and medium businesses, and large businesses. Small Brother MFPs start around $130 and typically print at 12 ppm, whereas the all-in-one Brother MFC-J6945DW INKvestment Tank, which we recommend for SMBs, costs around $380 and prints at up to 22 ppm. Canon Canon’s small desktop MFPs are well-liked due to their appealing design, high-quality scanner, and low entry price. Canon’s business-worthy tabletop machines start around $200, while office copiers range in price from around $750 to more than $5,000, depending on configuration and features. Canon’s production printers are popular among businesses that require high-end in-house printing, and the company is known for providing some of the best leases and servicing packages available. Epson Epson manufactures high-end photo printers, fabric printers, and multifunction copiers for businesses. Epson’s quality extends from its compact series of home office machines to its commercial wide-format and graphics printers. Epson also manufactures specialised printers for signage, art reproductions, healthcare labels, dot matrix receipts, and other applications. EcoTank printers from the company are an excellent choice for microbusinesses looking to reduce ink costs. The cartridge-free printers come with up to two years of ink in the box and vessels that can be refilled with inexpensive ink bottles. HP HP’s affordable multifunctional copiers are popular because they come in a variety of configurations and sport one of the best touchscreen interfaces of any printer brand on the market. HP’s all-in-one home printers start at around $80 and print 5.5 to 8 ppm, depending on the model. Its SMB printers range from $160 to $1,000 and can print 18 to 55 ppm. For several thousand dollars, HP also offers enterprise printers that can produce 30 to 75 pages per minute. HP’s all-in-one printers can print, copy, scan and fax documents. HP also owns Samsung’s?copier division, which, in recent years, has become known for beautifully designed machines with fast scanning and printing capabilities. HP machines are best suited for standard SMB needs, not for high-volume or production printing. Konica Minolta Konica Minolta offers a full range of copiers, including multifunction office systems and large production printers, which are known for their ability to handle high print volumes. The company’s high-end professional models can output up to 136 ppm in monochrome print, while most midrange models offer 28 to 65 ppm. Konica Minolta’s newest line, the Bizhub i-Series, is built to increase office productivity and accessibility with its wireless connectivity, voice control, standard 8GB of memory and security features. The i-Series uses Konica Minolta’s Simitri HD polymerized toner to guarantee high-quality printing and reduce the printers’ impact on the environment. Kyocera Like some other copier companies on this list, Kyocera offers comprehensive document workflow solutions, with specialty services for education, government, healthcare, legal, manufacturing and enterprise organizations. Kyocera’s business-focused multifunction copy machines are known for their durability and ability to handle a high volume of work, with ppm ranges between 25 and 35. The machines are designed to be accessible and easy to use. With features like touchscreen control panels, mobile accessibility and embossed marks (buttons you can recognize by touch), these printers are built with users in mind. Lexmark Lexmark makes multifunction copiers and offers industry-specific managed services, as well as unique features, such as Pantone color matching, which is ideal for brand consistency. Lexmark’s enterprise and SMB printers are its star products. It has machines for teams of all sizes, with features to meet their needs. Small work-group printers have a dual-core processor and 2GB of memory for faster, more efficient production. Most Lexmark machines come standard with Wi-Fi connectivity, security features and an excellent touchscreen interface, which makes them popular with users of every ilk. Ricoh It manufactures copiers and printers under the Ricoh brand, and it owns and operates operates a number of well-known copying companies, including Savin, Hitachi, Lanier, and InfoPrint Solutions Co. (formerly IBM Printing Solutions) Systems Division), but the quality varies greatly depending on the brand. Ricoh’s branded office printers are well-known for their high quality and versatility. capacity, speed, graphics, and an all-encompassing document workflow solutions, as well as managed print services. Ricoh is a better fit. established SMBs as opposed to microbusinesses or home offices. Ricoh is the world’s largest copier manufacturer. It manufactures and sells Sharp Although Sharp is best known for televisions and monitors, it is also in the printing business. The company primarily sells office and production printers rather than home office or personal-use machines. Most Sharp copiers increase workflow efficiency through a 10.1-inch touchscreen panel that allows a user to edit documents and rearrange files with the drag of a finger. Sharp copiers’ reliability, user-friendly interfaces and functionality right out of the box make them a good choice for small business owners who may not have an in-house IT team. Xerox Xerox’s multifunction printers are reliable and offer features to meet the needs of SMBs. These machines have easy-to-use interfaces, mobile accessibility and environmentally friendly features, such as energy-saving modes. Depending on your printing needs, the prices can run from about $300 to over $15,000 for models that have tremendous output. The company’s MFPs have excellent color quality due to Xerox Color Correction technology. Businesses will find Xerox MFPs easy to use and appreciate the company’s excellent customer service. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

24/11/2023 0

10 ways you can stabilize your WiFi connection

1.Restart your internet router Simply turning it off and back on has been a tried and true method of repairing electronics. And, regardless of which website or forum you visit, the first suggestion is always to restart your device. Rebooting your router starts the setup process, disconnects and reconnects you from all wired and wireless networks. While restarting your router may appear to be an age-old solution, it only marginally prevents your router from slowing down over time. However, rebooting your WiFi router shouldn’t be something on your daily task list. As Sandeep Harpalani, Vice-President of Product Management at Netgear, told Wired, you shouldn’t randomly reboot your WiFi router unless you actually encounter poor WiFi speeds, slowdowns or interference issues. Especially if your WiFi band selection is set to Auto, rebooting would force the router to choose the best channel with the least load and interference on starting up. 2. Move your internet router to somewhere central in your house/apartment Solid concrete walls, ceilings, and wooden furniture may interfere with or completely block your WiFi connection. Depending on your floor plan, strategically positioning your router in a central location where it can reach all WiFi devices can make a difference. Try placing your router in an open area with no major walls separating spaces, which will provide you with the best WiFi connection possible with the least latency and interference. The only major hassle, however, is that you have to be creative with your cable management, especially if your router is feeding hardwires into desktop PCs and smart TVs. According to manufacturers, the best spot to hang your router is midway on the wall, with half of the antennas facing forward and the rest upward. Avoiding electromagnetic devices such as microwave ovens and RF devices is also an effective approach towards eliminating connection interference. 3. Hardwire everything using an Ethernet Excessive network load, particularly on the same bands and channels, can reduce WiFi speed. While phones and laptops require wireless networks for portability, other devices, such as your desktop or smart TV, can get by with hardwired Ethernet. Connecting your stationary devices with Ethernet not only relieves the load on your WiFi, but it also provides much more reliable bandwidth and latency to hardwired devices. If your WiFi router is fairly modern and is from reputable brands such as Netgear, Asus, D-Link, and Mercusys, chances are that you already have at least four Gigabit Ethernet ports on the back. All you need now are some Ethernet wires. Similar to moving your router to an ideal location, getting devices hardwired also requires cable management skills. An hour of effort in chucking cables under the carpet and through existing electrical conduits will get the job done. 4. Enable dual-band if your router supports it Having dual-band support in WiFi routers isn’t an added feature anymore, and boasted of by nearly all routers, whether affordable or expensive. But if you still don’t have dual-band turned on, you are missing out on higher WiFi speeds. As more and more devices can now connect to 5GHz bands, enabling it on the router will bring significant improvements in your performance and offer the best WiFi connection. Here’s how you can enable dual-band on your latest router: Step 1: Browse the admin login page of your router by entering the default login IP address as written on packaging. Step 2: Now, log in to your router settings as an administrator either with the default or custom login credentials. Step 3: Hop over to the WiFi section, and make sure that 5GHz band is enabled and secured behind passwords. Step 4: Finally, check all your devices that support dual-band WiFi and connect to both WiFi networks that show up. Although the relatively newer 5GHz band offers a shorter range as compared to 2.4GHz, it delivers 6x the bandwidth to every device. The combination of 2.4GHz and 5GHz WiFi, therefore, can efficiently adjust between better speed and coverage. Modern routers with dual-band WiFi connectivity give you the option to set the same SSID and password for both networks, allowing devices to switch dynamically, while lowering signal interference and latency on your WiFi. 5. Kick out unwanted WiFi devices As it turns out, our office or home WiFi networks may have to welcome intruders and unwanted guests, or more specifically, unauthorised devices, from time to time. If your WiFi network is fully open, has a weak password, or someone who you shared your password with months ago is still hogging bandwidth, your home or office WiFi network may be piggybacked unnecessarily. Each unwanted device adds to the congestion, resulting in slower WiFi speeds. The solution is simple. Open your router’s admin settings and scrub through the list of wired and wireless devices connected to your WiFi router. Find out the devices that you don’t recognize and simply kick them out! Your router may also feature an inbuilt traffic analyzer that lets you see which devices are consuming higher chunks of data and enable bandwidth capping for specific devices that can saturate your entire bandwidth in your plan. 6. Expand WiFi range with an extender One WiFi router may not be enough, especially in multi-story buildings and large apartment spaces. WiFi reception and speed are already having difficulty penetrating wooden furniture. When concrete ceilings are added, the situation worsens. In this case, getting one or more WiFi range extenders from the same brand as your router to stabilise WiFi connections across different floors and improve bandwidth is an inexpensive yet very effective solution. WiFi range extenders are essentially signal boosters that feed off of Ethernet and rebroadcast it on the same band and login credentials. On the other side of the spectrum, there are Mesh WiFi Systems. While Mesh WiFi is significantly more expensive than adding range extenders, they can efficiently route your internet traffic with smart home devices daisy-chained. For new setups, mesh WiFi is future-proof and will provide the best WiFi connection for years to come. 7. Update…
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23/11/2023 0

What Is a Printer Cable?

For one reason or another, almost every business requires a dedicated printer, and most printers require a cable to interface with a single computer or the office network. A printer cable is just that: a cable that connects a computer or network hub to a printer. As printer cables, various types of cables are used. Serial Many older printers use the RS-232 serial connector, which is a serial input/output cable with 25 or 9 pins. Prior to the introduction of USB, these cables were the standard peripheral cable, but they have since become much less common. Some modern printers still use these cables, but most modern computers only support the 25-pin and 9-pin connectors to varying degrees, necessitating the use of an adapter in most cases. Parallel Cables Another type of connection found on older computers and printers is the parallel cable. Parallel cables typically have two connectors on either end: a DB-25 25-pin connector that connects to the computer in the same way that a serial cable does, and a 36-pin micro ribbon connector that connects to the printer. These cables, like serial cables, were extremely common prior to the release of USB, but they have gradually become obsolete. Parallel connections on modern printers are uncommon, and support for them on modern computers is minimal at best. Most of the time, an adapter will be required to connect it to your company’s computer or network. FireWire Many modern printers include a FireWire connection. FireWire, also known as IEEE-1394, is a high-speed serial bus connection that provides faster data transfer speeds than traditional serial and parallel connections. The standard, developed by Apple, was released in 1995 but did not gain widespread acceptance until the 2000s. These cables are widely supported in many computer systems, though not as widely as USB. USB The Universal Serial Bus (USB) is a serial bus connector that has widespread support and widespread adoption. USB devices are plug-and-play devices, which means that no additional driver software is typically required; drivers and device information are added to the computer upon cable connection. USB connections are widely used in modern computing. Most computers have several USB ports to accommodate a variety of peripherals. The most common ports are USB 2.0, though USB 3.0 is gaining market share since the technology’s release. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/11/2023 0

How Data Security Protects Your Business

Data security means establishing protocols, policies, and procedures to protect your business data from loss, hacking, unauthorized access, and other issues. Most organizations have data security processes and controls in place, and some have better systems than others. If you’re wondering if now is a good time to address data security, update your systems, and find a reliable vendor partner, the answer is yes. Time to talk to Base Technologies. Another aspect of data security includes safeguards to prevent network hacks and protect devices, which is also part of the Base Technologies office services. Read on for more. Office Services Most office services, like managed print, managed IT, and document management, focus on data security as an essential part of the service. The benefits of data security include guarding all valuable company information, protecting your reputation and client data, saving money by being proactive, and building a competitive edge of protection for your company. Data security problems can be costly for your business. It is not just expensive to fix initially, but also in fines, litigation, losing business, and other issues. Stay Ahead of Security Issues The four pinnacles of data security include: Training employees Using tools like firewalls and encryption Enforce data backup Be proactive with updates and patches The most important aspect there is being proactive. Getting ahead of hacks or other data issues is critical and will save your business the most money in the long run. Invest in the Best Get your office security lined out to protect you from the worst, but expect the best-case scenario. The professional team with Base Technologies are security experts that know how to work with any industry and any size business. Today is the day! Let’s get going. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/11/2023 0

Features to Look for When Buying New Office Equipment

This year is a great time to make upgrades to your office equipment. Why? The office is changing more than ever, technology has made significant strides in recent years, and as employees return to the office, you can set a standard with productivity and enhanced features. Why make the updates now? We’ll outline some key changes below. Technology Changes Plenty of technology shifts can increase your office productivity and advance your communications. Some key tech changes includes increased volume, functional applications that connect to your networks, advanced finishing features, multifunction technology, and more. Also, mobile technology plays a major role in today’s workforce, and your office equipment can meet you where you are – add mobile print to your printer so your teams can print from anywhere. If any of these sound like they could boost your business, it’s time to start looking into your next office equipment. Advanced Features and Systems Features and systems have also taken big strides in the last four years. With affordable, high-quality color and volume enhancements, you can add extra brightness to your communications. Also, finishing features include sorting, stapling, collating, and booklet making to create visual information for your clients and customers. Don’t wait any longer to get what you need – it’s time to catch up with the technology so you can keep your business moving ahead. Your office equipment solutions shouldn’t be a huge challenge. You want it to be easy to communicate needs and find out exactly how your office can benefit from upgraded equipment. Talk to a local provider that will walk you through the process and help you evaluate, analyze, and understand your needs – and get the equipment to support your business. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/11/2023 1

Office Copier Tips: What is Papercut and What are the Benefits?

You might have heard some of your business associates mention PaperCut but don’t know what they’re talking about. You’re wondering, “What is PaperCut, and how can it benefit my business?” The first part of the question is easy to answer. It’s print management software that you can embed into your office copier. The second part of the question is a little bit more involved, so let’s dig into the benefits. How Does PaperCut Benefit Businesses? Your authorized printer dealer or local copier company, like AOS, can help you add PaperCut to your multifunction printers (MFPs). Once doing so, you’ll have access to features that include print tracking, print policy management, Find-Me printing, and so much more. Although these features provide numerous benefits, some stand out more than others. Reduce Printing Costs  On average, companies spend $1,200 per employee per year on printing costs. The costs are so high that they can make it almost impossible for small to medium-sized businesses to profit. Fortunately, you can drastically reduce printing costs with PaperCut. There are tons of ways you can lower your printing costs with PaperCut: You can set filters and rules, so your employees print in black and white instead of color. This alone can save your company a bundle. You can use filters and rules for double-sided printing, cutting your paper consumption in half. If you cannot print all of your documents on both sides, you can use filters to encourage employees to use double-sided printing when possible. Print scripting can also help you reduce your costs. Once enabled, it will evaluate the available devices and send each print job to the most affordable one. On top of these three reasons, PaperCut lets you set print quotas and budgets. This is especially helpful if your employees tend to print many pages for personal use, as they’ll be less inclined to do that when there’s a budget or quota in place. After all, they don’t want to have to let you know they’ve reached their budget without getting their work done due to personal projects. This will do more than cut paper costs—it will also help you save money on toner. Additionally, you can use the software to enable printing chargeback for applicable clients. While this isn’t an option for all industries, it can come in helpful for those that bill clients for printed pages. Improve Security With PaperCut Keeping your documents secure is also vital for your business or organization. Fortunately, PaperCut has numerous features that will help you improve document security: You can use features like two-factor authentication and secure print release to ensure that the documents go to the right people. You can benefit from security features that include print archives, digital signatures, and watermarking. You’ll have access to audit trails to help you evaluate your document security needs. Your business’s reputation is on the line each time you step into the office. You can maintain a solid reputation in your industry by improving security, so this is critical. Make Printing Easy for Staff While you want to maintain control over your office printing environment, you also want it easy for employees to produce the documents they need. Fortunately, PaperCut lets you keep control while making printing more accessible than ever for your staff. First, your employees will love using “Find-Me printing” once you enable the PaperCut software. This feature releases jobs to the office copier closest to the employee, saving them time. Then, they don’t have to go from copier to copier, looking for the right one. Also, PaperCut allows employees to add their own devices to the network and print from mobile phones and tablets. You’ll just need to add the devices to the system, and they can get to work with ease. By making it easier to print, your employees should enjoy a boost in productivity. That, of course, can lead to an increase in revenue. Become More Environmentally Friendly More and more business owners and managers are emphasizing their role in the environment. They’ve discovered that being environmentally friendly provides a competitive advantage in saturated markets while also helping them become more productive. If you’re interested in joining the environmental movement, PaperCut can help you reach your goal. With papercut, you can reduce consumable waste once you enable quotas and print policies. Additionally, the software provides reports on carbon emissions. You can even look at the impact your printing has on trees and make changes as necessary. If you need help choosing which rules to put in place, your authorized copier or printer dealer can help. In fact, your dealer can go over all of your needs and set the rules for you. Then, the dealer can review your reports to show you how you’ve cut waste since starting to use PaperCut. Identify Waste by Department and Employee You can use PaperCut to generate reports that track printer usage by department and employee. You can then review the data to determine which departments have lots of waste and which ones are making wise printing choices. A printer usage tracker helps identify issues by department and employee. You can use the information to inform your printing policies moving forward. Bypass Offline Devices Your main office printer might go offline from time to time. While that can be frustrating, PaperCut can help you avoid work bottlenecks. When a printer is offline, it can recommend another device to use. This improves efficiency while reducing frustration, and you’ll even notice a boost in productivity with this feature alone. The Final Say: PaperCut Is an Asset for Business These are just some ways that PaperCut helps businesses of all sizes—so be sure to contact an authorized printer dealer if you would like to learn more about using the software. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/11/2023 0

How Can Managed Print Services (MPS) Grow My Business?

Have you ever heard of managed print services (MPS)? You might be wondering how managed print services can grow your business, and there are actually numerous benefits to adding this service into the mix. Learn more by reading below—it’ll give you better insight when you consult with an authorized printer dealer, like Bizcopier, to set up the service. Benefits of Managed Print Services If you sign up for managed print services, a third party will manage and optimize your document output. This is an involved process that starts with an audit and needs assessment before creating a printing plan. Let’s go over some of the top benefits you’ll receive when using managed print services. Improve Printing Efficiency Improving efficiency is one of the keys to growing your business—that’s why so many business owners are making the switch to managed print services. After conducting a complimentary audit and needs assessment, your MPS provider will discuss which devices you need to upgrade and replace to improve productivity and efficiency. The provider can take care of the upgrades and replacements for you to get down to business. Additionally, the provider can analyse the workflow to ensure that the printers are in the proper locations. If not, your provider can strategically place or sometimes even consolidate them to make them easier or access. The new configuration will reduce congestion while improving efficiency. Eliminate Waste With MPS If you don’t use managed print services, you likely don’t know where all your printing money is going. It’s hard to track expenses, so you continue to write extensive checks month after month to handle your printing needs. Fortunately, you can reduce costs when you partner with an MPS provider. First, you can save money by upgrading to more efficient multifunction printers (MFPs), but that’s not all. Your MPS provider will also create reports that show printer usage by employees and departments. This will allow you to look for waste and then set a printing policy to reduce it. For instance, you might discover that employees print in color when it’s not necessary. Your MPS provider can set quotas and rules to prevent this from happening. The provider can even grant color printing privileges to some employees and departments but not others. Additionally, the rules can reduce the number of documents employees can print, so they will only use the printer for work instead of personal usage. Automatic Consumable Replenishment It’s hard to grow your business if your MFP is down for the day because you’re out of toner. If you replenish the toner yourself, this might be a common occurrence at your office. After all, you are busy, so it’s hard to get the timing right when ordering replacement toner. That will be an issue of the past if you partner with a managed print services provider. The provider will use remote monitoring to check your consumables. When your toner gets low, it’s monitored and automatically shipped to your office before you lose access to your office printer. Thus, you can keep your machines up and running at all times. One Point of Contact for Printing Needs Right now, you likely use an assortment of vendors to handle your printing needs. It’s hard to grow your business when you’re constantly trying to track down the right vendor. You can avoid this problem by using managed print services. The MPS provider will be in charge of all of your printing needs, so you’ll have a single point of contact. It’s much easier to meet your office’s printing needs when one company takes care of everything for you. Grow With Managed Print Services If you’re focused on growing your business, you need a flexible printing solution that can meet your ever-changing demands. You’ll find this with managed print services. Your MPS provider can stay on top of your business’s evolving needs and make changes to your printing environment as needed. You won’t even have to let your MPS provider know when your needs change. Instead, the company will know by reviewing reports and monitoring your devices remotely. Of course, you’re also welcome to reach out to the provider at any time to discuss your needs. The Final Say: Partner With an MPS Provider to Grow Your Business A managed print services provider can support your needs while growing your business. Then, you can focus on other aspects of your company without worrying about print management. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

15/11/2023 0

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