Month: December 2023

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

Beyond the Sheet: Exploring the Unexpected World of Photocopier Paper

The humble sheet of paper, often cast aside as the victim of paper jams and misplaced staplers, hides a surprisingly deep and fascinating world within its cellulose fibers. In the realm of the photocopier, paper is no mere passive participant; it’s an active partner in the dance of document replication, influencing speed, quality, and even environmental impact. So, put down your coffee mug and settle down, because we’re about to embark on a journey into the surprising world of photocopy machine paper facts, ready to transform your next trip to the paper aisle into a mini-adventure. Not All Whites Are Created Equal: When it comes to copier paper, whiteness ain’t just a shade, it’s a science. Paper brightness, measured on a scale of 1-100, impacts everything from toner adhesion to readability. A brighter (higher numbered) sheet ensures sharper contrast and crisper copies, while a duller one might lead to faint lines and toner smudging. Choose wisely, for the shade of white can dictate the fate of your document’s clarity. Weight Warriors: A Matter of Pounds (Not Dollars): Paper weight, measured in pounds (lbs), is another crucial factor. Thin, lightweight paper might jam easily and feel flimsy, while hefty sheets offer sturdier handling but can slow down printing speeds and even damage delicate copier mechanisms. Finding the sweet spot between affordability, handling, and compatibility with your machine is key to smooth document flow. Smooth or Rough? The Texture Tango: Don’t underestimate the texture! Paper smoothness, ranging from velvety to slightly rough, influences everything from toner transfer to printer performance. A smoother surface ensures sharper prints and prevents toner smearing, while a slightly textured sheet can offer better ink absorption for certain applications like invitations or cardstock. It’s a delicate tango between aesthetics and functionality, demanding careful consideration for each copying task. Size Matters (but Sometimes, It Doesn’t): From petite A5 to grand-sized A0, paper comes in a delightful array of dimensions. While matching the correct size to your copier is essential, standard A4 might not always be the only option. Smaller sheets ideal for flyers or notes, or larger ones perfect for posters or blueprints, offer flexibility and cater to specific needs. Remember, size matters, but sometimes, thinking outside the standard format can unlock creative possibilities. The Eco-Crusade: Recycled Champions and Beyond: In today’s environmentally conscious world, paper choices carry an ecological weight. Opting for recycled paper reduces deforestation and minimizes waste, making you a friend of the planet. Look for certifications like FSC (Forest Stewardship Council) to ensure responsible sourcing and sustainable practices. Every sheet that’s not virgin pulp is a victory for our green future. The Future of Paper: Beyond Bleached Fibers: The paper realm isn’t static. Researchers are exploring innovative alternatives like stone paper, made from recycled calcium carbonate, or even tree-free hemp and bamboo-based options. These sustainable solutions offer eco-friendly choices and hint at a future where paper might come from unexpected sources. Paper Hacks: Unconventional Wisdom: Did you know crumpled paper can actually clean delicate printer rollers? Or that dampening curled paper edges can straighten them instantly? These little paper hacks can save you time and frustration, transforming you from a mere user to a paper whisperer. Choosing the Right Paper: With so many factors to consider, choosing the right paper can feel daunting. Here are some tips: Compatibility: Ensure the paper size and weight match your copier specifications. Whiteness: Consider your need for sharp contrast and clarity. Texture: Choose smooth for crisp prints, textured for specific applications. Size: Don’t be limited by standard formats, explore size options. Sustainability: Prioritize recycled and tree-free alternatives. Paper hacks: Learn clever tricks to troubleshoot paper woes. Remember, paper is more than just a blank canvas for your copies; it’s a vital player in the printing process. By understanding its complexities and making informed choices, you can optimize your printing experience, minimize environmental impact, and even become a paper-whisperer along the way. So, the next time you reach for a sheet, remember, it’s not just paper; it’s a gateway to a fascinating world waiting to be explored. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

29/12/2023 0

From Sulphur to Silicon: A Journey Through Photocopier History

The lowly photocopier, often a source of paper jams and toner spills, hides a fascinating history filled with ingenious inventors, technological leaps, and surprising uses. Today, we embark on a journey through time, tracing the evolution of this ubiquitous office workhorse from its dusty beginnings to its digital present. Ink-Stained Origins: Before Xerox and Ricoh, our ancestors made copies the hard way. Carbon paper, messy and time-consuming, was the go-to for replicating documents. In the 1870s, the “blue process” emerged, using light-sensitive chemicals to create blueprints, but it was limited to technical drawings. Birth of a Dream: In 1937, Chester Carlson, an American patent attorney, dreamt of a better way. Frustrated by the manual copying process, he envisioned a dry photography technique called xerography. Using a zinc plate, sulfur powder, and static electricity, he created the first ever photocopy on October 22, 1938. His invention, though primitive, laid the foundation for a revolution. From Lab to Office: Convincing companies of Carlson’s vision was no easy feat. He faced 20 rejections before Haloid Company, later renamed Xerox, saw the potential. In 1959, the Xerox 914 arrived, a bulky behemoth that redefined office workflows. Its cumbersome process and hefty price tag limited its reach, but the future of copying had begun. Colourful Evolution: While black and white dominated initially, the 1950s saw the dawn of color photocopying. 3M’s Color-in-Color copier (1968) used dye sublimation, offering vibrant hues, though primarily for specific uses like advertising. Xerox followed suit with the 6500 in 1973, bringing affordable color to mainstream offices. Beyond Paper: Photocopiers transcended mere document duplication. Fax machines integrated, allowing long-distance transmission of copies. Multifunction devices combined printing, scanning, and even faxing into one versatile machine. Today, cloud connectivity and mobile printing further blur the lines between physical and digital document management. Security Concerns: In a digital age, data security takes center stage. Modern copiers store temporary digital copies of scanned documents, posing potential security risks. Implementing secure printing features and user authentication is crucial to safeguarding sensitive information. Sustainability Strides: Photocopiers have earned a reputation for environmental impact. However, advancements like duplex printing, energy-saving modes, and toner recycling programs are minimizing their carbon footprint. Choosing recycled paper and using copiers responsibly can further reduce environmental impact. The Future Unfolds: The story of the photocopier is far from over. Emerging technologies like 3D printing and holographic copying hold the potential to transform document reproduction once again. With continued innovation, these humble machines might even bridge the gap between the physical and digital realms in unexpected ways. A Legacy of Ingenuity: From Carlson’s dusty experiments to today’s digital marvels, the photocopier’s journey reflects human ingenuity and the relentless pursuit of better ways to manage information. Its impact on businesses, education, and even history is undeniable. Beyond the Click-Clack: So, the next time you stand before the humming copier, remember, you’re not just making a copy. You’re touching a legacy of innovation, a testament to the human spirit’s constant quest for progress. And who knows, maybe your next print job will be in technicolor 3D, courtesy of our trusty photocopier’s ever-evolving journey. From ink-stained origins to futuristic visions, the photocopier’s history is a fascinating tale of human ingenuity and technological evolution. It reminds us that even the most mundane office machines can hold surprising stories and pave the way for unforeseen futures. So, the next time you hear the familiar click-clack, remember, you’re witnessing a chapter in the ongoing saga of human innovation. I hope you enjoyed this journey through the history of the photocopier! And who knows, maybe your next office document will be copied in 3D! *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/12/2023 0

Conquering the Click-Clack: Essential Tips for Photocopier Masters

The humble photocopier, often demonized for paper jams and toner spills, deserves some appreciation. This ubiquitous office workhorse keeps workflows buzzing and documents flowing. But navigating its sometimes-fickle ways can be tricky. Fear not, fellow print warriors! Here are some essential tips to help you become a master of the copy machine: Prepping for Perfection: Warm Up, Warrior: Give your copier a few minutes to wake up before sending it on a printing marathon. Cold machines are prone to jams and quality issues. Paper Power: Check the paper tray. Ensure it’s loaded correctly with the appropriate size and weight of paper. Mismatched paper creates headaches (and jams!). Toner Tango: Keep an eye on toner levels. Running low can lead to faded prints and frustration. Replace cartridges promptly to avoid streaky surprises. Mastering the Controls: Size Matters: Choose the correct paper size setting to avoid lopsided margins or, worse, paper jams. No one wants to wrestle with paper trapped in the machine’s teeth! Color Chameleon: Black and white or full color? Select the appropriate mode to avoid unnecessary toner drain and ensure vibrant hues when needed. Double Duty Diva: Utilize duplex printing whenever possible. It saves paper and reduces your impact on the environment. Your trees will thank you! Jam Busters: Banishing the Bane of Paper Jams: Paper Panic Prevention: Gently fan the paper stack before loading it to reduce static electricity, a major jam culprit. Gentle Giant: Don’t overload the paper tray. Greedy paper monsters are more likely to get stuck in the machine’s gears. Paper Path Patrol: If a jam occurs, stay calm! Don’t yank or tear the paper. Carefully remove the stuck sheets, following the machine’s manual or on-screen instructions. Eco-Conscious Copying: Think Before You Print: Consider if a digital copy might suffice. Every sheet saved is a tree preserved! Recycle Right: Dispose of used toner cartridges and waste paper responsibly. Many manufacturers offer recycling programs, so check their websites for details. Energy Efficiency: Opt for energy-saving features like sleep mode and automatic shut-off to reduce your copier’s carbon footprint. Beyond the Basics: Document Detective: Scan important documents to create digital backups and save paper in the long run. Mobile Magic: Many modern copiers allow printing directly from your phone or tablet. Embrace the wireless revolution! Security Savvy: Secure printing features can prevent unauthorized access to sensitive documents. Keep your company secrets safe! By following these tips, you can transform from a copier novice to a paper-wielding pro. Remember, patience, preparation, and a touch of tech-savvy go a long way in conquering the click-clack. So, the next time you face the mighty photocopier, remember, you are not alone! With these tricks in your arsenal, you’ll be making perfect copies (and avoiding paper jams) like a boss in no time. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

26/12/2023 0

From Diazo Days to Digital Dreams: Unraveling the Secrets of Ricoh Photocopiers

The hum of the copier, the scent of fresh toner, the satisfying clatter of a perfect stack of copies – these are the hallmarks of the modern office, and often associated with the iconic brand, Ricoh. But beyond the familiar click-clack, lies a world of fascinating facts and hidden stories about these indispensable machines. So, step aside paper jam, put down the toner cartridge, and let’s delve into the intriguing realm of Ricoh photocopiers! Birth of a Japanese Giant: While Xerox gets the credit for revolutionizing photocopying, Ricoh was a trailblazer in its own right. Founded in 1911, the company initially focused on cameras and optical instruments, laying the groundwork for its future foray into document reproduction. In 1955, Ricoh unveiled its first office copier, the Ricopy 101 – a compact, affordable machine that brought copying out of the labs and into offices across Japan. The name “Ricopy” even became synonymous with copying in its home market, a testament to its early impact. Color Conquest: While black and white reigned supreme for years, Ricoh was a pioneer in bringing vibrant hues to the photocopying world. Their ARTAGE 8000, launched in 1990, boasted the fastest color printing speed at the time, opening doors for a new era of colorful document reproduction. Innovation Under the Hood: Ricoh hasn’t just mastered the art of mimicking documents; they’ve innovated how we interact with them. Their multifunction printers blur the lines between copying, scanning, printing, and faxing, streamlining workflows and boosting office efficiency. Features like cloud integration and mobile printing further enhance connectivity and flexibility. Eco-Conscious Champions: In a world increasingly concerned about sustainability, Ricoh takes environmental responsibility seriously. Their “Always Current Technology” platform allows existing machines to be upgraded with new features and software, extending their lifespan and reducing e-waste. Additionally, their focus on energy-efficient models and toner recycling programs minimizes their environmental footprint. Going Beyond Paper: Ricoh understands that the future of document management lies beyond paper. Their 3D printing technology allows businesses to create physical prototypes and models directly from digital files, revolutionizing product design and development. From Office Hero to Space Explorer: Ricoh’s technology has even ventured beyond Earth’s atmosphere. Their high-resolution document cameras were used on the International Space Station for critical scientific photography, capturing vital data in the harsh zero-gravity environment. Ricoh’s Global Reach: While the brand might be synonymous with Japan, Ricoh has established a strong presence worldwide. With manufacturing facilities, research centers, and sales offices in over 200 countries, they’ve become a true global leader in the document management industry. Ricoh’s Commitment to Quality: Ricoh’s dedication to quality shines through in their rigorous testing and manufacturing processes. Their commitment to reliability and performance has earned them numerous awards and certifications, making them a trusted partner for businesses worldwide. Looking Ahead with Ricoh: Ricoh isn’t content with simply copying the present; they’re actively shaping the future of document management. Their research and development teams are constantly pushing the boundaries of technology, exploring artificial intelligence, augmented reality, and other cutting-edge solutions. The Ricoh Legacy: From humble beginnings to technological marvels, Ricoh has earned its place as a pioneer in the world of photocopiers. Their commitment to innovation, sustainability, and quality has made them a trusted partner for businesses and organizations worldwide. So, the next time you reach for a Ricoh copier, remember, you’re not just making a copy, you’re touching a legacy of excellence that continues to shape the future of document management. This revised article replaces Xerox with Ricoh, highlighting their own remarkable contributions to the world of photocopiers. It showcases their pioneering spirit, environmental consciousness, and ambitious vision for the future, painting a fascinating portrait of this Japanese giant. I hope you find it informative and engaging! *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

25/12/2023 0

3 Copier Rental Traps To Avoid When Leasing A Copier

When searching to rent a copier, you’ll sometimes come across some deals that seem too good to be true. Well, as the saying goes, if it’s too good to be true, it’s probably not true. If you’re offered deals that are too cheap compared to what’s proposed by other vendors, make sure to check the fine prints. With that said, let’s explore 3 of the most common traps that you should be aware of and avoid getting into one.   Recond Copier Advertised As Brand New What It Means Some copier rental vendors may advertise their reconditioned copier as being new. Unfortunately, this means you are paying the price of a brand new copier but getting a used copier instead. They may also use the term ‘newer model’, which tricks you into thinking it means ‘new model’. That’s how they can offer you a lower monthly rental rate, similar or only slightly higher than other recond packages. How To Avoid Look out for the word ‘Brand New’or ‘Recond/Reconditioned/Refurbished’ in their copier quotation/rental agreement. You can also check for the offered copier’s introduction date to determine if the copier is still in production. If the date is more than 3 years, this is a potential red flag that you need to clarify further. High Non-refundable Deposit What It Means Saving money on your copier rental may seem like the best option at first glance. But when renting your copy machine, it is essential to be aware of possible high non-refundable deposits and hidden fees. A high non-refundable deposit would be like purchasing the machine instead of a rental; therefore, the rental fee could be meagre. These non-refundable deposits and hidden fees from your cheap copier lease agreements can cost you much more in the long run. How To Avoid Double-check and ask the vendor if the deposit is refundable Check the current market price for the copier proposed Used Second-hand Copier vs Proper Reconditioned Copier What It Means Some copier rental suppliers offer similar reconditioned copier models but at much lower rental prices than the market. In reality, the copier machine offered might be a second-hand used condition instead of an adequately overhauled one. The risk of purchasing a used second-hand copier without an overhaul is that you will not know the actual condition of the machine. Reconditioned copiers are copy machines that undergo an overhauling process to renew, repair, and exchange any damaged parts. However, this overhauling process has its own cost. A second-hand used machine does not undergo this overhauling process; therefore, reducing the cost incurred, allowing the supplier to rent it out at a cheaper rental rate. This second-hand used copier is considered a lower quality product, needing more repairs, maintenance, and replacement than newer models. How To Avoid Check the copier rental supplier’s background & review to ensure they are trustworthy. Compare prices and ask the supplier why they can offer much lower rental prices compared to their competitors. Conclusion Everyone loves cheap deals, but you must know what you are getting with those deals. Learn how to protect yourself to ensure you get what you paid for while getting the performance you desire. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/12/2023 0

Paper size measurements used by photocopy machines

Did you know that photostat paper is produced in various sizes necessary for various uses such as fax, scanning or printing? However, standards for paper size measurements exist in different countries and in different years. This led to the availability of paper sizes of different standards and created a lot of confusion. Most photocopiers in Malaysia use paper measurements that follow international standards in their systems. This can reduce confusion and help in standardizing the size of the paper supplied in the market. Let’s explore the paper sizes that follow the international standards that are often used in Malaysia. International Standard Paper Size The international paper size standard is ISO 216 and was originally based on the German DIN 476 standard. The ISO 216 document sets international standards for paper measurement in most countries around the world, except in Canada, the United States, Mexico and the Dominican Republic. The internationally commonly used paper size consists of THREE main series, namely Series A, Series B and Series C. Series A Paper Size Size Series A paper size is one of the most commonly used paper sizes for in offices to produce documents, reports and presentations. The paper size decreases in dimensions when moving to a higher number up to the highest number on the scale, which is A10. This means the A0 paper size is the largest, while A10 has the smallest paper size. A sheet of paper in series A, when folded in two, will result in a smaller next size. For example, the A3 paper size, when folded in half, will be the size of A4 paper. Series A Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) A0 841 x 1189 mm 33.1 x 46.8 in A1 594 x 841 mm 23.4 x 33.1 in A2 420 x 594 mm 16.5 x 23.4 in A3 297 x 420 mm 11.7 x 16.5 in A4 210 x 297 mm 8.3 x 11.7 in A5 148 x 210 mm 5.8 x 8.3 in A6 105 x 148 mm 4.1 x 5.8 in A7 74 x 105 mm 2.9 x 4.1 in A8 52 x 74 mm 2.0 x 2.9 in A9 37 x 52 mm 1.5 x 2.0 in A10 26 x 37 mm 1.0 x 1.5 in Photostat machine models that support Series A paper size This is a list of Ricoh & Fuji Xerox photocopier machines that support various paper sizes of series A. Photostat Machine Model Supported paper sizes Fuji Xerox DocuCentre – IV C5570 / C4470 / C3370 A5, A4, A3 Fuji Xerox DocuCentre – IV 3065 A5, A4, A3 Fuji Xerox DocuCentre – V C3375 / C4475 / C5575 A5, A4, A3 Fuji Xerox DocuCentre – VII C3373 / C4473 / C5573 A5, A4, A3 Fuji Xerox ApeosPort – V C5575 / C3375  A5, A3 Fuji Xerox ApeosPort C7070 / C6570 / C5570 / C4570 / C3570 / C3070 A5 Ricoh Aficio MP 2555SP / 3055SP / 3555SP A3, A4, A5, A6 Ricoh Aficio MPC 3003 / 3503 / 4503 / 5503 A3, A4 Ricoh MP 3554SP A3, A4, A5, A6 Ricoh MP 5054SP A3, A4, A5, A6 Ricoh MP C3004 / 5504 A3, A4, A5, A6 Series B Paper Size Table The paper size of series B was created to provide other size options that are not covered by Series A. This is why the paper size of series B is between 2 sizes of series A. For example, the paper size B4 is located between the sizes A3 and A4. If you need a paper size smaller than A3, but wider than A4, you can use the B4 paper size. Series B also follows the same concept as series A where the size shrinks to the next size when folded in two. For example, the B3 paper size is half of B2, B2 is half of B1, and so on. Series B Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) B0 1000 x 1414 mm 39.4 x 55.7 in B1 707 x 1000 mm 27.8 x 39.4 in B2 500 x 707 mm 19.7 x 27.8 in B3 353 x 500 mm 13.9 x 19.7 in B4 250 x 353 mm 9.8 x 13.9 in B5 176 x 250 mm 6.9 x 9.8 in B6 125 x 176 mm 4.9 x 6.9 in B7 88 x 125 mm 3.5 x 4.9 in B8 62 x 88 mm 2.4 x 3.5 in B9 44 x 62 mm 1.7 x 2.4 in B10 31 x 44 mm 1.2 x 1.7 in Photostat machine model that supports B series paper size B series paper is also widely used in most of the latest photostat machines such as the following models. Photostat Machine Model Supported paper sizes Ricoh Aficio MP 2555SP / 3055SP / 3555SP B4, B5, B6 Ricoh MP 3554SP B4, B5, B6 Ricoh MP 5054SP B4, B5, B6 Ricoh MP C3004 / 5504 B4, B5, B6 Series C Paper Size Table C series paper is mainly used for envelopes and its dimensions are determined by the ISO 269 International Standard. This C-series paper is not commonly used in photocopiers in offices. Therefore, most photocopiers for offices do not support this paper size. Paper Size Table Series C (mm & inch) Name Paper Size (mm) Paper Size (inches) C0 917 x 1297 mm 36.1 x 51.5 in C1 648 x 917 mm 25.5 x 36.1 in C2 458 x 648 mm 18.0 x 25.5 in C3 324 x 458 mm 12.8 x 18.0 in C4 229 x 324 mm 9.0 x 12.8 in C5 162 x 229 mm 6.4 x 9.0 in C6 114 x 162 mm 4.5 x 6.4 in C7 81 x 114 mm 3.2 x 4.5 in C8 57 x 81 mm 2.2 x 3.2 in C9 40 x 57 mm 1.6 x 2.2 in C10 28 x 40 mm 1.1 x 1.6 in Often Used American Paper Size Sizes North America, which includes the United States, Canada, and parts…
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15/12/2023 0

Toner: to shake or not to shake?

Remember that commercial from a few years back where the fresh-faced office intern tells a co-worker that the printer is out of toner, is advised to “shake it”, and then shakes the printer instead? Despite this newbie mistake, it’s pretty common knowledge among office environments that shaking the toner cartridge will help squeeze out a little more ink. Let’s face it, copier and printer toner can be expensive. So why not do everything you can to save your company from undue print costs? As it turns out, there is a scenario where shaking the toner to extend its life can be a very costly mistake, and it boils down to which of the two types of toner cartridges your machine has. Laser Printers The first type is the one you are likely most familiar with from your laser printers. Typically, a big black rectangular cartridge. This cartridge holds the toner as well as two other important components called the drum and the developer. Large Printers and MFPs The second type is what is found in most large printers and MFPs. In these machines, it is more cost-effective to have the toner, drum, and developer as three separate components. The toner component will typically look like a translucent plastic tube allowing you to see the toner inside. If you have the second type, and your toner container is separate from the developer, it can be risky to shake extra toner from a near-empty bottle. The reason is because the developer component has the ability to continue producing prints even after the toner bottle is completely empty. This ruins the developer, which is a very costly component. With this type of toner container, it is important to replace the toner when the machine tells you to. Otherwise you could damage the machine. With the all-in-one cartridge, however, you are replacing all three components everytime you replace your toner, so draining it dry is totally fine. Shake to your heart’s content! Unless, of course, you are wearing a really nice suit. See more savings with managed print services and use the cost- cutting to invest in other aspects of of your business. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/12/2023 0

The Latest Trends and Innovations in Copier Machine Technology

Cloud-based copier machines are devices that can make copies of documents, images, or texts by using the internet and cloud computing. Cloud-based copier machines are connected to a network of servers and storage devices that can store, process, and transmit data online. Cloud-based copier machines are different from traditional copier machines, which use local hardware and software to store, process, and transmit data offline. Cloud-based copier machines offer many advantages for remote work, such as: Accessibility: Cloud-based copier machines can provide accessibility for remote workers, as they can access, share, and print documents from any device and location, as long as they have an internet connection and a web browser. Cloud-based copier machines can also sync with various cloud services and platforms, such as Google Drive, Dropbox, OneDrive, or Office 365, which can allow remote workers to access their files and folders online. Cloud-based copier machines can also support various file formats and types, such as PDF, JPEG, PNG, or DOCX, which can allow remote workers to copy or print any document they need. Flexibility: Cloud-based copier machines can provide flexibility for remote workers, as they can customize and adjust their copying or printing preferences and settings according to their needs and preferences. Cloud-based copier machines can also offer various copying or printing options and features, such as duplex, colour, wireless, and cloud-based. Cloud-based copier machines can also allow remote workers to control and monitor their copying or printing activities and status online, such as the number of copies, the paper size, the toner level, or the error messages. Cost-efficiency: Cloud-based copier machines can provide cost-efficiency for remote workers, as they can reduce the cost of purchasing, maintaining, and operating multiple devices, such as separate copiers, printers, scanners, and fax machines. Cloud-based copier machines can also lower the cost of consumables, such as paper, toner, and ink, by using duplex printing, automatic document feeder, and eco-friendly modes. Cloud-based copier machines can also save the cost of electricity, as they can use less energy than traditional copier machines, as they can use power-saving modes, such as sleep mode, which can reduce the electricity use by up to 90% when the copier is not in use. Security: Cloud-based copier machines can provide security for remote workers, as they can protect their sensitive and confidential documents from unauthorized access, copying, or printing. Cloud-based copier machines can offer various security features, such as user authentication, encryption, password protection, and data overwrite. Cloud-based copier machines can also prevent data loss or damage, as they can backup and restore their documents online, using cloud storage or backup services, such as Google Cloud, Amazon S3, or Microsoft Azure. Cloud-based copier machines are ideal solutions for remote work, as they can provide accessibility, flexibility, cost-efficiency, and security benefits that can help remote workers work more effectively and efficiently. Cloud-based copier machines can also improve the remote work experience, as they can provide more convenience, productivity, and quality. Cloud-based copier machines are expected to be the future of copying technology, as they can offer more possibilities and benefits than traditional copier machines. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/12/2023 0

The Advantages of Cloud-Based Copier Machines for Remote Work

Cloud-based copier machines are devices that can make copies of documents, images, or texts by using the internet and cloud computing. Cloud-based copier machines are connected to a network of servers and storage devices that can store, process, and transmit data online. Cloud-based copier machines are different from traditional copier machines, which use local hardware and software to store, process, and transmit data offline. Cloud-based copier machines offer many advantages for remote work, such as: Accessibility: Cloud-based copier machines can provide accessibility for remote workers, as they can access, share, and print documents from any device and location, as long as they have an internet connection and a web browser. Cloud-based copier machines can also sync with various cloud services and platforms, such as Google Drive, Dropbox, OneDrive, or Office 365, which can allow remote workers to access their files and folders online. Cloud-based copier machines can also support various file formats and types, such as PDF, JPEG, PNG, or DOCX, which can allow remote workers to copy or print any document they need. Flexibility: Cloud-based copier machines can provide flexibility for remote workers, as they can customize and adjust their copying or printing preferences and settings according to their needs and preferences. Cloud-based copier machines can also offer various copying or printing options and features, such as duplex, colour, wireless, and cloud-based. Cloud-based copier machines can also allow remote workers to control and monitor their copying or printing activities and status online, such as the number of copies, the paper size, the toner level, or the error messages. Cost-efficiency: Cloud-based copier machines can provide cost-efficiency for remote workers, as they can reduce the cost of purchasing, maintaining, and operating multiple devices, such as separate copiers, printers, scanners, and fax machines. Cloud-based copier machines can also lower the cost of consumables, such as paper, toner, and ink, by using duplex printing, automatic document feeder, and eco-friendly modes. Cloud-based copier machines can also save the cost of electricity, as they can use less energy than traditional copier machines, as they can use power-saving modes, such as sleep mode, which can reduce the electricity use by up to 90% when the copier is not in use. Security: Cloud-based copier machines can provide security for remote workers, as they can protect their sensitive and confidential documents from unauthorized access, copying, or printing. Cloud-based copier machines can offer various security features, such as user authentication, encryption, password protection, and data overwrite. Cloud-based copier machines can also prevent data loss or damage, as they can backup and restore their documents online, using cloud storage or backup services, such as Google Cloud, Amazon S3, or Microsoft Azure. Cloud-based copier machines are ideal solutions for remote work, as they can provide accessibility, flexibility, cost-efficiency, and security benefits that can help remote workers work more effectively and efficiently. Cloud-based copier machines can also improve the remote work experience, as they can provide more convenience, productivity, and quality. Cloud-based copier machines are expected to be the future of copying technology, as they can offer more possibilities and benefits than traditional copier machines. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/12/2023 0

The Environmental Impact of Copier Machines and How to Reduce It

Copier machines are devices that can make copies of documents, images, or texts by using various methods and materials, such as toner, ink, paper, electricity, and heat. Copier machines are widely used in offices, schools, libraries, and homes, as they provide convenience, efficiency, and productivity. However, copier machines also have a significant environmental impact, as they consume natural resources, generate waste, and emit greenhouse gases. The environmental impact of copier machines can be measured by the following indicators: Energy consumption: Copier machines use electricity to operate and perform various functions, such as copying, printing, scanning, faxing, and emailing. Copier machines can consume a large amount of electricity, especially when they are left on standby mode, which can account for up to 70% of their total energy use. According to a study by the U.S. Department of Energy, copier machines in the U.S. consumed about 23 billion kWh of electricity in 2010, which is equivalent to the annual electricity use of 2 million households. Paper consumption: Copier machines use paper as the main medium for copying and printing documents, images, or texts. Copier machines can use a lot of paper, especially when they produce multiple copies, duplex copies, or colour copies. According to a report by the World Wildlife Fund, copier machines in the world used about 400 million tonnes of paper in 2015, which is equivalent to the annual paper production of 80 million trees. Toner consumption: Copier machines use toner as the main material for creating or reproducing images or texts on paper or other media. Toner is a fine powder that contains carbon, plastic, and pigments. Toner can be harmful to the environment, as it can contain toxic substances, such as heavy metals, volatile organic compounds, and ozone. According to a study by the University of California, copier machines in the U.S. used about 100,000 tonnes of toner in 2010, which is equivalent to the annual toner production of 20,000 barrels of oil. Waste generation: Copier machines generate waste as a result of their operation and maintenance. Waste can include paper, toner, ink, cartridges, drums, fusers, and other parts. Waste can also include packaging, manuals, and cords. Waste can be harmful to the environment, as it can occupy landfills, pollute water, and release greenhouse gases. According to a report by the Environmental Protection Agency, copier machines in the U.S. generated about 1.2 million tonnes of waste in 2010, which is equivalent to the annual waste generation of 240,000 cars. Greenhouse gas emission: Copier machines emit greenhouse gases as a consequence of their energy consumption, paper consumption, toner consumption, and waste generation. Greenhouse gases can include carbon dioxide, methane, nitrous oxide, and ozone. Greenhouse gases can contribute to global warming, climate change, and environmental degradation. According to a study by the Intergovernmental Panel on Climate Change, copier machines in the world emitted about 150 million tonnes of carbon dioxide equivalent in 2015, which is equivalent to the annual carbon dioxide emission of 30 million cars. The environmental impact of copier machines can be reduced by adopting various strategies and practices, such as: Energy saving: Copier machines can save energy by using energy-efficient models, such as Energy Star certified copiers, which can use up to 50% less electricity than conventional copiers. Copier machines can also save energy by using power-saving modes, such as sleep mode, which can reduce the electricity use by up to 90% when the copier is not in use. Copier machines can also save energy by using renewable energy sources, such as solar panels, wind turbines, or hydroelectric generators, which can provide clean and green electricity for the copier. Paper saving: Copier machines can save paper by using paper-efficient models, such as duplex copiers, which can print on both sides of the paper, reducing the paper use by up to 50%. Copier machines can also save paper by using paper-saving modes, such as draft mode, which can print with less ink and lower quality, reducing the paper use by up to 10%. Copier machines can also save paper by using recycled paper, which can be made from post-consumer or post-industrial paper waste, reducing the paper use by up to 40%. Toner saving: Copier machines can save toner by using toner-efficient models, such as laser copiers, which can use less toner than inkjet copiers, reducing the toner use by up to 30%. Copier machines can also save toner by using toner-saving modes, such as eco mode, which can print with less toner and lower density, reducing the toner use by up to 20%. Copier machines can also save toner by using refillable or remanufactured toner cartridges, which can be refilled or reused from empty or used cartridges, reducing the toner use by up to 60%. Waste reduction: Copier machines can reduce waste by using waste-reducing models, such as multifunction copiers, which can perform multiple functions, such as copying, printing, scanning, faxing, and emailing, reducing the waste from multiple devices. Copier machines can also reduce waste by using waste-reducing modes, such as preview mode, which can show the image or text before copying or printing, reducing the waste from errors or mistakes. Copier machines can also reduce waste by using recyclable or biodegradable waste materials, such as paper, toner, cartridges, drums, fusers, and other parts, which can be recycled or decomposed by natural processes, reducing the waste from landfills or incinerators. Greenhouse gas mitigation: Copier machines can mitigate greenhouse gas emission by using greenhouse gas-mitigating models, such as low-emission copiers, which can emit less greenhouse gases than high-emission copiers, reducing the greenhouse gas emission by up to 40%. Copier machines can also mitigate greenhouse gas emission by using greenhouse gas-mitigating modes, such as carbon-neutral mode, which can offset the greenhouse gas emission by supporting environmental projects, such as tree planting, renewable energy, or energy efficiency, reducing the greenhouse gas emission by up to 100%. Copier machines can also mitigate greenhouse gas emission by using greenhouse gas-mitigating materials, such as organic or biobased toner, which can be made from…
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04/12/2023 0

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