Month: March 2024

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

Why Regular Copier Maintenance Is Important?

Regular copier maintenance is important for several reasons: Extends the lifespan of the copier: Regular maintenance helps to prevent breakdowns and keeps the copier in good working order. This can extend the lifespan of the copier and help businesses get the most out of their investment. Improves print quality: Regular cleaning and maintenance can help to ensure that prints come out clear and crisp. This is especially important for businesses that rely on high-quality prints for marketing materials or other purposes. Reduces downtime: A copier that breaks down can cause significant downtime, leading to lost productivity and revenue. Regular maintenance can help to prevent breakdowns and minimize the risk of downtime. Saves money: By preventing breakdowns and extending the lifespan of the copier, regular maintenance can save businesses money in the long run. It can also help to avoid costly repairs or the need for a new copier altogether. Improves energy efficiency: A well-maintained copier operates more efficiently, which can help to reduce energy costs over time. Overall, regular copier maintenance is essential for keeping copiers in good working order and ensuring that businesses can rely on them for their daily operations. By investing in maintenance, businesses can save money, avoid downtime, and improve print quality and efficiency. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/03/2024 0

Protect Your Data With Copier and Printer Security

Office Copier and Printer Security: What Can You Do? You can take certain precautions every day to secure your business copy machine now and in the future. Some of these processes are as straightforward as adjusting settings, while others are more complex. Remember, if you need assistance safeguarding your machine, you may always contact an authorised office copier dealer, such as AOS. Your local dealer should be your security partner and should be able to keep an eye on your equipment at all times. Use a Newer Copier or Printer Model Do you have an old office copier? Do you remember the last time you purchased a new printer for your office? It becomes difficult to protect your data if your devices are old or out of date. Older machines lack the functions found on current office copiers and multifunction printers (MFPs). When you upgrade your device, you gain access to extra security capabilities that help protect the data you scan or copy throughout your business. These features will help you protect your data and provide you peace of mind. By the way, do you need any more reasons to replace your office printer? Why Should I Upgrade My Office Copier? is a great place to start. There are various reasons why you should upgrade your office copier or printer right now. Turn on Your Printer’s Data Security Features If you have a recent office copy machine, it most likely has data security measures such as data encryption. Data encryption encodes the data, making it unreadable to hackers. Even if hackers gain access to the hard drive, the data will be rendered useless. Some recent models additionally provide the ability to delete files from the hard disc. If your office copy machine is compromised, hackers will find nothing. An authorised copier dealer can assist you in selecting a device that protects your data. Make Sure Firmware Is Up-To-Date You’re probably familiar with firmware updates if you own a smartphone. Apple and Android provide updates on a regular basis to improve performance, repair problems, and increase security. Your workplace copier’s firmware is also updated on a regular basis. To avoid breaches, keep your firmware up to date at all times. If you discover that you’re falling behind on updates, take action right away to preserve your data. Use Managed Print Services Managed print services can help you protect your data. The service provider will look after your output devices and ensure their security. The company will scan your network and equipment for any flaws that hackers could exploit, and it will also monitor your office copier offsite to guarantee that your data is safe. The Final Say: Keep Your Data Secure Data security should always be a priority, so make sure you include your workplace copier in addition to your computers. There are several ways to secure your data, ranging from updating to a newer kind of printer to adopting managed print services. CONTACT US NOW TO GET THE QUOTATION!!! 03-3341 6296 | 018-788 6296 | 018-228 6296 *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/03/2024 0

What Happens If a Printer Drum Runs Out?

If a printer drum runs out, it can cause several issues with the printing process, including: Faded prints: When the printer drum runs out, the printed pages may appear faded or light. This is because the drum is responsible for transferring toner or ink to the paper, and without enough toner or ink, the print will appear lighter. Poor image quality: When the drum runs out, the print quality may be affected, resulting in blurry or unclear images. This can be a problem for businesses that require high-quality prints for their marketing materials or other documents. Paper jams: A worn-out printer drum can also cause paper jams. This is because the drum helps to keep the paper moving smoothly through the printer, and without it, the paper may become misaligned or jammed in the printer. Error messages: Most printers are equipped with sensors that detect when the drum needs to be replaced. When the drum runs out, the printer may display an error message, preventing the user from printing until the drum is replaced. To avoid these issues, it’s important to regularly check the status of your printer drum and replace it as needed. The frequency of drum replacement depends on the printer model, usage, and environmental factors such as temperature and humidity. Some printers may have a built-in drum replacement schedule, while others require manual checking. Be sure to consult the printer manual or manufacturer’s website for specific instructions on when and how to replace the drum. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/03/2024 0

How to Save Paper in the Office?

Saving paper in the office not only reduces costs but also helps to minimize the environmental impact of the business. Here are some ways to save paper in the office: Go digital: One of the most effective ways to save paper is to go digital. Use electronic documents and emails instead of printing everything out. This not only saves paper but also reduces printing costs and helps to streamline workflow. Print double-sided: Printing on both sides of the paper can help to reduce paper usage by half. Most printers have a duplex printing option that makes it easy to print double-sided documents. Use smaller fonts and margins: Adjusting the font size and margins can help to reduce the amount of paper needed for printing. Using smaller fonts and margins can help to fit more content on each page, reducing the number of pages needed for printing. Print only what is necessary: Before hitting the print button, ask yourself if you really need to print the document. If not, don’t print it. This can help to reduce unnecessary paper usage. Use paperless invoicing and billing: If possible, use paperless invoicing and billing methods. This can help to reduce the amount of paper used for printing invoices and bills. Reuse paper: Instead of throwing away used paper, reuse it for printing drafts or for note-taking. You can also use the backside of the paper for printing drafts or for note-taking. Use electronic signatures: Instead of printing documents for signing, use electronic signatures. This not only saves paper but also reduces the time and cost associated with printing and mailing documents. By implementing these paper-saving practices, businesses can reduce their environmental impact and save money on printing costs. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/03/2024 0

Paper size measurements used by photocopy machines

Did you know that photostat paper is produced in various sizes necessary for various uses such as fax, scanning or printing? However, standards for paper size measurements exist in different countries and in different years. This led to the availability of paper sizes of different standards and created a lot of confusion. Most photocopiers in Malaysia use paper measurements that follow international standards in their systems. This can reduce confusion and help in standardizing the size of the paper supplied in the market. Let’s explore the paper sizes that follow the international standards that are often used in Malaysia. International Standard Paper Size The international paper size standard is ISO 216 and was originally based on the German DIN 476 standard. The ISO 216 document sets international standards for paper measurement in most countries around the world, except in Canada, the United States, Mexico and the Dominican Republic. The internationally commonly used paper size consists of THREE main series, namely Series A, Series B and Series C. Series A Paper Size Size Series A paper size is one of the most commonly used paper sizes for in offices to produce documents, reports and presentations. The paper size decreases in dimensions when moving to a higher number up to the highest number on the scale, which is A10. This means the A0 paper size is the largest, while A10 has the smallest paper size. A sheet of paper in series A, when folded in two, will result in a smaller next size. For example, the A3 paper size, when folded in half, will be the size of A4 paper. Series A Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) A0 841 x 1189 mm 33.1 x 46.8 in A1 594 x 841 mm 23.4 x 33.1 in A2 420 x 594 mm 16.5 x 23.4 in A3 297 x 420 mm 11.7 x 16.5 in A4 210 x 297 mm 8.3 x 11.7 in A5 148 x 210 mm 5.8 x 8.3 in A6 105 x 148 mm 4.1 x 5.8 in A7 74 x 105 mm 2.9 x 4.1 in A8 52 x 74 mm 2.0 x 2.9 in A9 37 x 52 mm 1.5 x 2.0 in A10 26 x 37 mm 1.0 x 1.5 in Photostat machine models that support Series A paper size This is a list of Ricoh & Fuji Xerox photocopier machines that support various paper sizes of series A. Photostat Machine Model Supported paper sizes Fuji Xerox DocuCentre – IV C5570 / C4470 / C3370 A5, A4, A3 Fuji Xerox DocuCentre – IV 3065 A5, A4, A3 Fuji Xerox DocuCentre – V C3375 / C4475 / C5575 A5, A4, A3 Fuji Xerox DocuCentre – VII C3373 / C4473 / C5573 A5, A4, A3 Fuji Xerox ApeosPort – V C5575 / C3375  A5, A3 Fuji Xerox ApeosPort C7070 / C6570 / C5570 / C4570 / C3570 / C3070 A5 Ricoh Aficio MP 2555SP / 3055SP / 3555SP A3, A4, A5, A6 Ricoh Aficio MPC 3003 / 3503 / 4503 / 5503 A3, A4 Ricoh MP 3554SP A3, A4, A5, A6 Ricoh MP 5054SP A3, A4, A5, A6 Ricoh MP C3004 / 5504 A3, A4, A5, A6 Series B Paper Size Table The paper size of series B was created to provide other size options that are not covered by Series A. This is why the paper size of series B is between 2 sizes of series A. For example, the paper size B4 is located between the sizes A3 and A4. If you need a paper size smaller than A3, but wider than A4, you can use the B4 paper size. Series B also follows the same concept as series A where the size shrinks to the next size when folded in two. For example, the B3 paper size is half of B2, B2 is half of B1, and so on. Series B Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) B0 1000 x 1414 mm 39.4 x 55.7 in B1 707 x 1000 mm 27.8 x 39.4 in B2 500 x 707 mm 19.7 x 27.8 in B3 353 x 500 mm 13.9 x 19.7 in B4 250 x 353 mm 9.8 x 13.9 in B5 176 x 250 mm 6.9 x 9.8 in B6 125 x 176 mm 4.9 x 6.9 in B7 88 x 125 mm 3.5 x 4.9 in B8 62 x 88 mm 2.4 x 3.5 in B9 44 x 62 mm 1.7 x 2.4 in B10 31 x 44 mm 1.2 x 1.7 in Photostat machine model that supports B series paper size B series paper is also widely used in most of the latest photostat machines such as the following models. Photostat Machine Model Supported paper sizes Ricoh Aficio MP 2555SP / 3055SP / 3555SP B4, B5, B6 Ricoh MP 3554SP B4, B5, B6 Ricoh MP 5054SP B4, B5, B6 Ricoh MP C3004 / 5504 B4, B5, B6 Series C Paper Size Table C series paper is mainly used for envelopes and its dimensions are determined by the ISO 269 International Standard. This C-series paper is not commonly used in photocopiers in offices. Therefore, most photocopiers for offices do not support this paper size. Paper Size Table Series C (mm & inch) Name Paper Size (mm) Paper Size (inches) C0 917 x 1297 mm 36.1 x 51.5 in C1 648 x 917 mm 25.5 x 36.1 in C2 458 x 648 mm 18.0 x 25.5 in C3 324 x 458 mm 12.8 x 18.0 in C4 229 x 324 mm 9.0 x 12.8 in C5 162 x 229 mm 6.4 x 9.0 in C6 114 x 162 mm 4.5 x 6.4 in C7 81 x 114 mm 3.2 x 4.5 in C8 57 x 81 mm 2.2 x 3.2 in C9 40 x 57 mm 1.6 x 2.2 in C10 28 x 40 mm 1.1 x 1.6 in Often Used American Paper Size Sizes North America, which includes the United States, Canada, and parts…
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05/03/2024 0

How much is an Office Photostat Machine in Malaysia?

How much is an office photocopier in Malaysia? If you want to buy a photocopier for the first time, this may be one of the questions you will ask. Unfortunately, there is no exact answer to this question. The cost depends on the needs, specifications, size, and even configuration of your photocopier. This article aims to help you understand the different types of photocopiers and the costs required to purchase them. Most Common Types of Photostat Machines Here are some of the most commonly used types of photocopiers: Monochrome or Black-and-White Photostat Machine Some people choose black-and-white photocopier machines because they cost less than colored photocopiers. The same goes for the toner. But, you should remember that it is not as fast or as accurate compared to a colored photocopier. They are usually used for printing text documents and for making high-quality copies of paper drawings. Colored Photostat Machine If you want something more than a basic monochrome photostat machine, a color copier is considered an ideal choice. Color photostat machines have four drums and four color reservoirs to produce any desired color combination. The main colors filled in the toner reservoir are yellow, cyan, magenta, and black. This is commonly referred to as the CMYK spectrum. Analog Photostat Machine This is an old type of copier that uses light, mirrors, and lenses to reflect images of those documents onto the photoreceptor. At present, analog copies have been replaced with digital ones due to mechanical failure factors and lack of replacement parts. Table Top Photostat Machine As the name suggests, this photostat machine fits on a table. It can usually produce A4-sized copies. To produce another, larger size, more mechanization is required and will eventually increase the size of the photostat machine. A3 Photostat Machine Documents such as spreadsheets, posters and various advertising materials are printed using the A3 photocopier. It is usually larger than a solid desktop photostat machine. Network Photostat Machine This is an excellent option if you are looking for a photocopier to integrate with various devices in the office, school, etc. All computers connected to the network can access this photocopier. This allows all users to scan or print according to their needs. Administrator privileges are also granted to supervisors who want to monitor all printing activities. Heavy duty photostat machine Heavy-duty photocopiers are usually used by offices or large businesses where more prints will be made in a day. This photocopier machine offers more functionality with higher quality and output. What to Consider Before Getting a Photocopier? Here are some important things to consider before getting a photocopier for your office use: Total Staff / Users This is the main thing you need to consider before you buy a photocopier for your office. Evaluate how many employees have printing needs. If the predicted number is high, it is advisable to get a photocopier that can print faster and harder. Copy Speed This shows how quickly your printer can output print and copy results. It is usually expressed in the number of strands/minutes. A typical medium-volume printer for businesses has a print/copy speed of 24-45 sheets/minute. Copy Amount This feature shows the number of pieces that a photocopier can print in a month. Photocopiers are usually categorized into small, medium and high amounts based on different needs. When buying a photocopier, evaluate the required amount in terms of monthly copies and the number of machines you plan to use. Wireless Connection Buying a photocopier with wireless printing capabilities can help your print work get faster and easier. You can place a large-sized printer in a suitable place without worrying about the length of the connection cable. Reliability When buying a photocopier, it is important to consider its reliability. Replacement is the last thing you want after buying it. There are some models who have become famous for their unbelief; Make sure you don’t buy those models. All you can do is check the reviews online to make sure the photocopier you want to buy is getting good reviews from users. Scan Capabilities The photocopier machine is now equipped with rich scanning features. Technological advances have enabled automatic scanning and touchscreen integration in most photocopier machines. You can scan and send photos directly to your device or your business apps like Sage, Goldmine, etc. Make sure you choose the scanning features that fit your business processes and needs. Integration with existing infrastructure (connection) One of the important things to consider when buying a copier is that it should integrate seamlessly with your other document dispensing equipment. This will help ensure minimal disruption to employee productivity and have less impact on ongoing projects. Even a slight change in the user interface can affect employee productivity because it often requires employees to be retrained. Functionality When you buy a photostat machine, functionality is another important thing to consider. Depending on your office needs, you can choose a multi-function copier or a single-function copier. There are many reasons to choose a multifunctional machine. The combination of copying, printing, scanning and faxing functions in one device is quite reasonable when buying a photostat machine. Without a few additional devices, it helps to overlay your office space for work. Integrated scanners can make it easy to store important paperwork and your receipts. After-sales Service When choosing a photocopier, it is more reasonable to understand the existing options for after-sales service. Carefully evaluate things like, what costs will be charged for after-sales service? Or is it free? Are services provided through third parties or the same company? Once the purchase is made, the photocopier will be a vital part of your digital document workflow. Therefore, you should consider what to do in case of damage. Modern multifunctional photocopiers have a large volume of mechanical parts, and at some point, will inevitably suffer mechanical failure. Choosing a good supplier helps ensure you have a reliable after-sales service included in your deal. A good service agreement helps to cover all labor and spare parts…
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04/03/2024 0

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