Managed Print: Understanding a Print Audit

If you’ve done any research on managed print, then you’ve probably heard of a “print audit”–but do you know exactly what they are and why they’re a great thing for your business? Let’s take a closer look!

What is Managed Print?

In order to fully understand a print audit, it’s best to have a full understanding of managed print services. Managed print is all about analyzing your habits, identifying personalized solutions, and implementing changes in carefully scheduled increments so that you never have too much of a “learning curve” or are forced to sacrifice efficiency. Basically, managed print services helps you feel more confident about the choices you make and the processes you rely on.

Print Audit Basics

In order to do all these great things, managed print services relies on a print audit to gather and analyze information about your workplace, habits, and needs. Here’s how it works!

• 1: You are analyzed.

That sounds a little alarming, but don’t worry the job of a print audit is to help you understand what you’re doing and why you’re doing it. This involves studying your expenses, supplies, networks, machines, and more.

• 2: You get a detailed report.

After the initial print audit, your managed print provider will give you a report that helps you understand the results. You’re not getting “graded” or judged; you’re just getting a complete, detailed look at your print environment from an outside perspective (which can be pretty valuable).

• 3: You make changes depending on the results.

A print audit helps you decide what you’re doing well and where you’re struggling so that you can choose and implement appropriate solutions. That way you won’t waste time “barking up the wrong tree,” and you’ll start seeing results fast.