Tag: BIZCOPIER

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Advantages and Disadvantages in Types of Printers

When it comes time to buy a printer for your business, it can be difficult to understand the benefits and drawbacks of the various types of printers available. When making a purchase decision, you should compare more than just the original purchase price of a device. Comparing the ongoing maintenance costs, overall size, speed, and functionality of a printer will help you select the model that best meets your business’s needs. Laser PrintersLaser printers get their name from the fact that they use laser technology to transfer images to paper. A laser printer is the fastest printer option, with a higher purchase price but a lower overall cost of ownership than an inkjet printer. For example, while the initial cost of a laser toner cartridge may appear high, the cartridge typically lasts for thousands of pages, potentially reducing the number of replacements required each year. As a result, for black and white printing, a laser printer is frequently the best option. There are colour laser models available, but they do not produce superior, high-resolution photo prints. Inkjet PrintersInkjet printers get their name from the fact that the images they print are created using liquid ink. As a result, inkjet printers are frequently the best option for high-resolution photo printing. When exposed to liquid or humid conditions, photos and documents printed on inkjet printers may bleed or smear. Although the initial cost of an inkjet printer is lower than that of a laser printer, the ongoing cost of replacement ink cartridges is higher. The ink cartridges are smaller and must be replaced more frequently. Over the course of a year, this cost can add up. As a result, inkjet printers aren’t the best choice for high-volume black-and-white document printing. All-in-One PrintersAll-in-one printers typically offer the ability to print, copy, scan, and fax from a single device. This space-saving design, which is available in laser and inkjet models, can benefit those with limited office space. Furthermore, a multifunctional printer can save your company money on the cost of purchasing multiple devices. Unfortunately, if you experience a printing problem, you may be unable to use any of the device’s functions, leaving you without a copier or fax machine. When selecting an all-in-one printer, consider whether the laser or inkjet version best meets your needs. Other ConsiderationsIf you want to share the printer with more than one computer on your network, you should consider the different networking options. You can connect a printer directly to a computer and then use that computer to share the printer with others. However, when you turn off the computer, the printer is no longer available. Alternatively, many printers now come with a built-in network jack that allows you to connect the device directly to a switch or hub on your business network. Often, these printers cost more to purchase, but this type of direct connection allows you to share the printer with any computer on your network without the need of a specific computer connection. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/02/2023 0

What Type of Printer Should I Get?

To choose the best printer for your needs, you must first identify your budget, the output quality you require, and the type and volume of printing you will be doing. Following consideration of these factors, you will be able to determine whether a single-function or multifunction unit is appropriate, as well as whether a laser or inkjet printer is the best option for you. With so many printers on the market, making this decision can be difficult. Approach the decision with caution to ensure that you get a printer that fits your needs while remaining within your budget. Multifunction vs. Single-function PrintersMultifunction printers incorporate several features beyond standard printing. These devices may also scan, photocopy, and function as a fax machine; many multifunction printers offer all four of these features. If you need a fax machine, scanner or copier, a multifunction device may save money and office space by replacing two or more machines with a single unit. On the other hand, if you only need to print, investing in a multifunction printer costs you extra for features that you are not likely to use. If you need to perform specialized printing tasks that require high-quality images, a specialized single-function printer will probably be the better option because single-function devices tend to offer higher quality at the upper end of the price range than their multifunction counterparts. VolumeIf you only plan on doing a small amount of printing, a standard consumer inkjet printer will most likely suffice. A laser printer, on the other hand, is recommended for offices where multiple people share a single printer or where large print runs are required on a regular basis. Laser printers are more capable of handling high-volume print jobs and are also more cost-effective when dealing with large-scale printing requirements. Laser printers are typically larger and have larger print trays; they also print much faster than inkjet printers. This is especially important when printing documents with hundreds of pages. QualityLaser printers are better suited to printing high-quality text pages, especially documents that use very small font sizes. For photos and images with complex colors, however, a high-end inkjet printer produces better quality. Inkjet printers blend colors together seamlessly, while lasers sometimes have delineation or lines that can be seen where the colors change. CostLaser printers are typically more expensive than inkjet printers. Their maintenance costs are also lower because inkjet machines contain fewer consumables. However, the cost of ownership over the printer’s lifetime must be considered. A laser printer is the better investment for high print volumes or if you intend to use the printer for an extended period of time. Due to the relatively high cost of inkjet ink cartridges, the actual cost-per-page of a laser printer is usually lower than that of an inkjet printer. NetworkingWhen purchasing a printer for an office environment, networking features can be important. If you prefer to minimize the wires in your office to make it simple to interconnect all the devices in the network, look for a printer that allows wireless networking. If you only need to connect the printer to a single computer in a small office, don’t pay extra for fancy networking and wireless capabilities. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/02/2023 0

Printer Ink or Toner: Which Is More Economical?

It is critical to understand which type of cartridge works in your printer. If you order the wrong type of cartridge, you could end up costing your company a lot of money in some way. There is a significant difference between ink and toner cartridges, and each has advantages and disadvantages in comparison. The Difference Between Ink and TonerTo summarise, the primary distinction between toner and ink is the type of material used to print. Ink cartridges are used in inkjet printers and contain liquid ink. Toner cartridges, also known as powder cartridges, are used in laser printers and contain toner. Ink Ink can be either pigment based on dye based, depending on the type of cartridge you buy. Most of the popular inkjet printers out there operate using dye-based ink. It is far more economical than the pigment-based variety and has a higher capability when it comes to producing true to life and vibrant colors in photos and prints. The primary disadvantage of dye-based ink is that it is not waterproof and thus prone to smudging. It is also not very long lasting, fading after 25 years. The finish is much crisper with pigment ink, and it dries much faster than dye-based ink. Because of its ability to print archive-quality images and text, graphic designers and professional photographers prefer pigment-based ink over dye-based ink. It is also water and UV ray resistant, allowing it to last much longer. Pigment-based ink has a lifespan of up to 200 years. Toner Toner is a powder that doesn’t stain the way an ink cartridge will. It can still get messy, however, especially if you don’t handle it properly. On the one hand there are monochrome laser printers, which only use black toner, which can only be loaded with black toner cartridges. On the other hand, there are color laser printers, which use four colors of toner to print. These are black, magenta, cyan, and yellow. They are mixed together in different proportions to produce all the colors when printing. The drum unit is another important component of your laser printer that you should be familiar with. You will be unable to print without this component of your printer. During printing, it fuses the toner powder from the toner cartridge onto the paper. Depending on how your laser printer is designed, it may be sold separately as a unit or integrated into the toner cartridge. The toner cartridges that come with a drum built in are generally more expensive than the ones without it. However, they afford you the convenience of never having to worry about replacing the drum unit in your printer. You’re basically already doing that every time you buy a new toner cartridge. If you buy the drum unit separately as a unit, you’ll have to replace it after between three and four replacements of the toner cartridge. Toner vs. Ink: Which Is Better?So which one of these two should you use and what are their strengths and weaknesses? How does the toner vs. ink match-up look? Toner ProsFaster Printing: The main advantage of laser printers and toner cartridges is that they produce prints much faster than inkjet printers. The reason for this is that they are extremely precise. When you print with a laser, you obviously get a lot more precision than when you print with an ink jet. When you use a laser, the laser moves across the paper and etches a pattern that appears in the final print. When you use an inkjet printer, the ink jet moves across the paper, applying ink. However, microscopic ink droplets will never be able to match the accuracy and precision of a laser beam. Better Picture Quality: This comes about because of the natural precision of the laser printer. With that kind of precision, the images are a lot sharper and clearer than what you would get with an inkjet printer. To be entirely fair, photo-grade inkjet printers produce very high-quality prints at the same level as laser printers or even better. However, they are very expensive and, if you’re comparing like for like, a laser printer will give you a better quality picture than a similar model inkjet printer. Lasts longer: When you compare a laser printer to a similar model inkjet printer, the laser printer will print out a lot more pages in the long run than the inkjet printer. It is faster and also functions in a fundamentally different way to the inkjet printer. It also has the ability to siphon away unused toner and reuse it. With an inkjet printer, wasted ink is wasted ink. Toner ConsIt is messy to refill toners: When dealing with toner you’re dealing with microscopic powder. It can get quite messy if you don’t know how to handle it properly. It can smudge very easily on you and can be very difficult to remove. It is expensive to replace: Toner cartridges are generally far more expensive than their ink counterparts, which means you will inevitably spend more on refills. Laser printers are more expensive: Laser printers are more expensive than inkjet printers. The idea is that the difference in costs will be compensated for by the increased longevity and the higher yield. They are also larger on average. If you don’t have much space, consider buying an inkjet printer instead. Printer Ink ProsThey are less expensive: Inkjet printers are less expensive than laser printers. However, keep in mind that the lower initial cost will be offset by the frequency with which the ink cartridges must be replaced. Printer ink costs are also low, so if you don’t abuse your printer, you shouldn’t have any problems. Ink prints don’t smear as easily as toner: It might seem counter intuitive, seeing as one is a powder, and the other is a liquid, but ink passed prints actually resist smudging more than toner prints. Of course, both types of prints will be safe if you give them time to dry. However, on the…
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03/02/2023 0

Dye Sublimation Vs. Inkjet Printers

Depending on your needs, you can use an inkjet printer or a dye sublimation model to print your own photos and other graphical materials for your business. A dye sublimation printer focuses on graphics, whereas an inkjet printer can also print correspondence, spreadsheets, and other standard text documents. While the image quality of the best inkjet printers is comparable to that of dye sublimation printers, the latter produces more natural-looking shades and colour mixes. ProcessAn inkjet printer prints by spraying microscopic droplets of liquid ink from the cartridge’s nozzles. The droplets hit the paper, dry, and form tiny dots of black, cyan, magenta, and yellow colour as a mechanism moves the cartridge back and forth across the page. By precisely controlling where the dots land, the printer can produce a wide range of colours. A dye sublimation printer operates by heating a special ribbon that contains solid inks. Without first liquefying, the ink sublimates, or turns into a gas. The process coats the paper with varying amounts of three primary colours and a clear coating. The gas condenses on the page, producing full-color images. The clear coat prevents smudging of the ink. Color QualityDye sublimation printers, like traditional chemical photographs, produce images with a continuous range of colours. The inkjet printer, like a computer monitor, uses primary colour dots; if you magnify the image, you can see the primary colours, but the colours physically blend with dye sublimation. However, the best examples of each technology produce visually appealing results, so the choice is based on personal preference and factors other than image quality. EfficiencyAn inkjet printer only uses as much ink as is required to create an image or printed page; any leftover ink from one print batch will be used on subsequent ones. In terms of ink efficiency, the dye sublimation process is less efficient: the printer transfers only a portion of each of the ribbon’s three primary colour panels to the page. Some ink will invariably remain on the panel and will not be reused. MediaSpecially coated paper, cards, or other media are required for dye sublimation printers. Dye sublimation printers produce novelty items such as printed T-shirts and coffee mugs in addition to postcards and photo prints. Inkjet printers can print on copier paper, envelopes, labels, and other common office supplies. For photo printing, inkjet printers accept specialty paper with matte or glossy finishes. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

03/02/2023 0

Uses for Glossy Printer Paper

Whether you use your printed output to sell products or promote your business, you can create output with a crisp, professional appearance that faithfully reproduces details by using glossy printer paper in your desktop hardware. Although the glare reflected by glossy paper’s coated surface makes it unsuitable for all projects, you can choose from a variety of options to meet a variety of business needs. Coated PaperGlossy paper gets its shiny surface from coatings applied to what otherwise would be a matte-finished sheet. The formulation of these coatings depends on whether the manufacturer intends the paper for use in an inkjet or laser printer. Some glossy inkjet papers use a porous outer layer designed to allow ink to absorb into another layer below it, while other formulations apply a resin on plastic or laminated paper. A third type applies a porous coating to an already-coated sheet. The structure of these sheets helps reduce feathering around the edges of fine details and maximize the quality of photographic output. Glossy laser papers use surface coatings designed to permit the plastic particles in toner to melt onto the paper, bonding with the sheet. Because toner involves no liquids, the coatings for laser gloss require different formulations than for inkjet devices, some involving a five-layer structure. Laser or inkjet, these sheets come in formulations with dual- or single-sided gloss finishes. PhotosGlossy papers, especially if you print photographic prints with an inkjet printer, can mimic the look of traditional photo lab output. Because the shiny surface of these papers reflects light, the saturation and brightness of image content are optimised. High-gloss papers dry faster, but with more ink bleeding than other gloss types. The best detail, colour, and water resistance are found in resin-coated papers. Although there are some glossy laser-printer photo papers available, their output is limited by the imaging quality of the devices, which cannot produce the variable-sized output particles that distinguish inkjet photos. Brochures and PublicationsPhoto papers typically run too thick for the folds and handling required for creating brochures and publications. Laser gloss sheets can accommodate the output and finishing demands of sell sheets, catalogs, newsletters and multipage documents. Although you can get sheets of traditional press-printing papers and run them in your laser printer, you may find this option less than satisfactory — depending on these sheets’ coatings, doing this may leave a residue inside your hardware or create sheets on which the toner flakes off. Other ConsiderationsBecause inkjet and laser output processes have different requirements, sheets designed for one hardware type may not work properly in the other. Uncoated bond paper may not produce equally good results in both types of printers, but using media designed for one in the other will not harm your equipment. However, if used incorrectly, gloss sheets can cause damage to your equipment. The surface of laser gloss will not absorb ink, so some of your output may be left on the printhead or paper-feeding hardware inside the printer. Inkjet gloss coatings, which are designed for absorption, will not promote a proper toner bond and may even melt inside your hardware. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

02/02/2023 0

My Printer Is Not Feeding Evenly

Printing correspondence and other business documents is a daily occurrence in almost every business. When the hardware on which you rely for dependable performance begins to feed paper unevenly, resulting in crooked printouts and even paper jams, you end up spending more time reprinting and second-guessing your device than preparing the work you’re attempting to print. Begin your troubleshooting with the supplies you use and progress to hardware diagnostics. Paper SpecificationsWhen you buy a new printer and read the documentation, you’ll notice that a section of the specifications is dedicated to paper, detailing the range of thicknesses and types of sheets that the hardware can support. If you feed the device a thin, skimpy stack of bargain sheets or a cover-weight stock that exceeds its feeding tolerances, you’ll notice paper skating crookedly into the mechanism and misfeeds that aim for but don’t make it to the input slot. You may be able to force an out-of-spec sheet to print by feeding it through a manual bypass that results in a straight-through output path, but stick to the manufacturer’s recommendations for evenly fed results. Paper LoadEven if the paper you choose is within the printer’s recommended thickness range, putting too much or too little in the input tray can result in unevenly fed sheets. When you keep at least a mid-level stack but don’t exceed or undershoot the loading line, the rollers that move paper out of the tray work best. Similarly, combining different types of paper – or paper with transparency stock – can result in poor feeding results. Aim for a medium load and replenish it after printing. Unclean Tray RollersEven the cleanest office and equipment can accumulate paper dust and other forms of contamination. Using low-quality paper can increase the amount of paper dust that your output process emits, giving you yet another reason to use high-quality supplies. Check your manufacturer’s documentation for the correct cleaning procedure and supplies to use on paper feeding rollers. On rubberized rollers, avoid using alcohol or cleaning solutions because these substances can change the surface properties of the input mechanism, reducing its performance. Worn MechanismIf you’re using the right paper, loading your input tray correctly, and maintaining your machine according to the manufacturer’s instructions, the source of your paper-feeding issues could be the age and condition of your machine. To assess the wear on your hardware, print a test page and check the output tally to see how many sheets you’ve processed since installing the device. You may be ready for a service call or a new printer depending on the extent to which your device includes replaceable parts and the cost of repairs compared to the cost of new hardware. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

01/02/2023 0

Does Used Paper Hurt Printers?

Adopting environmentally friendly policies can help your company save money and resources. When looking for ways to save money and adhere to the “Reduce, reuse, recycle” mantra of green consciousness, you may be tempted to print rough draughts of new documents on used and discarded paper. The decision to proceed is dependent on the type of printers you use and the potential negative impact of reusing paper. Manual DuplexingWhen printing two-sided output on a printer without an automatic duplexing unit, the process of feeding one-sided output back through your hardware for a second pass is referred to as printing on used paper. Some printer manufacturers advise against using specific models in this manner. Manual duplexing is less likely to cause problems if the output on both sides of the sheet comes from the same device. However, mixing printers can cause issues, especially if the heat from the second printing process exceeds the melting point of the consumables you’ve already printed on the sheet. Laser Vs. InkjetThermal inkjet printers, which use heat to put ink on paper, do not use the same type of heat source as laser printers. Because toner contains pigment as well as ground-up plastic, it requires a lot of heat to fuse it onto the output page. Unless printing a second pass on a sheet through an inkjet printer causes bleedthrough, making the image on one side visible from the other, duplexing and reprinting are rarely a problem for inkjet devices. Laser printers, like copiers and digital presses, can use fusing hardware that operates at high but varying temperatures. Before reusing laser output, ensure that the existing toner does not defuse. Reusable Scrap Vs. RejectsPaper with wear, tear, moisture and humidity damage, and other signs of abuse should not be used in your printer. Mechanically faulty sheets can cause paper jams, misfeeds, and other issues that will require you to waste time resolving. When you use electricity and ink or toner in an unsuccessful attempt to reprint on a sheet, you negate the environmental benefits of reuse and waste the consumables. Set aside damaged paper for use as a notepad. Other ConsiderationsSome papers have a rating that specifies the first-choice side of the sheet to print on or defines the product as having only one imageable side. Papers designed for photographic inkjet printing frequently lack two-sided capabilities entirely. If you try to print on both sides of paper that doesn’t have two imageable surfaces, you may get inkjet output that doesn’t dry and can damage your hardware. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

01/02/2023 0

What are some reputable copier and multifunction printer companies?

It may take some time to find the MFP that is best for your company, but it is critical to evaluate your needs and learn about the features that different brands and models offer before making a decision. It may aid in narrowing narrow the options down to about three brands, and then decide which can give you the best price. The following are the major players in the MFP market. You should think about it. Brother Brother, best known for its specialty fabric printers and industrial sewing machines, also manufactures and sells multifunction laser copiers for home use, small and medium businesses, and large businesses. Small Brother MFPs start around $130 and typically print at 12 ppm, whereas the all-in-one Brother MFC-J6945DW INKvestment Tank, which we recommend for SMBs, costs around $380 and prints at up to 22 ppm. CanonCanon’s small desktop MFPs are well-liked due to their appealing design, high-quality scanner, and low entry price. Canon’s business-worthy tabletop machines start around $200, while office copiers range in price from around $750 to more than $5,000, depending on configuration and features.Canon’s production printers are popular among businesses that require high-end in-house printing, and the company is known for providing some of the best leases and servicing packages available. EpsonEpson manufactures high-end photo printers, fabric printers, and multifunction copiers for businesses. Epson’s quality extends from its compact series of home office machines to its commercial wide-format and graphics printers. Epson also manufactures specialised printers for signage, art reproductions, healthcare labels, dot matrix receipts, and other applications. EcoTank printers from the company are an excellent choice for microbusinesses looking to reduce ink costs. The cartridge-free printers come with up to two years of ink in the box and vessels that can be refilled with inexpensive ink bottles. HPHP’s affordable multifunctional copiers are popular because they come in a variety of configurations and sport one of the best touchscreen interfaces of any printer brand on the market. HP’s all-in-one home printers start at around $80 and print 5.5 to 8 ppm, depending on the model. Its SMB printers range from $160 to $1,000 and can print 18 to 55 ppm. For several thousand dollars, HP also offers enterprise printers that can produce 30 to 75 pages per minute. HP’s all-in-one printers can print, copy, scan and fax documents. HP also owns Samsung’s?copier division, which, in recent years, has become known for beautifully designed machines with fast scanning and printing capabilities. HP machines are best suited for standard SMB needs, not for high-volume or production printing. Konica Minolta Konica Minolta offers a full range of copiers, including multifunction office systems and large production printers, which are known for their ability to handle high print volumes. The company’s high-end professional models can output up to 136 ppm in monochrome print, while most midrange models offer 28 to 65 ppm. Konica Minolta’s newest line, the Bizhub i-Series, is built to increase office productivity and accessibility with its wireless connectivity, voice control, standard 8GB of memory and security features. The i-Series uses Konica Minolta’s Simitri HD polymerized toner to guarantee high-quality printing and reduce the printers’ impact on the environment. Kyocera Like some other copier companies on this list, Kyocera offers comprehensive document workflow solutions, with specialty services for education, government, healthcare, legal, manufacturing and enterprise organizations. Kyocera’s business-focused multifunction copy machines are known for their durability and ability to handle a high volume of work, with ppm ranges between 25 and 35. The machines are designed to be accessible and easy to use. With features like touchscreen control panels, mobile accessibility and embossed marks (buttons you can recognize by touch), these printers are built with users in mind. LexmarkLexmark makes multifunction copiers and offers industry-specific managed services, as well as unique features, such as Pantone color matching, which is ideal for brand consistency. Lexmark’s enterprise and SMB printers are its star products. It has machines for teams of all sizes, with features to meet their needs. Small work-group printers have a dual-core processor and 2GB of memory for faster, more efficient production. Most Lexmark machines come standard with Wi-Fi connectivity, security features and an excellent touchscreen interface, which makes them popular with users of every ilk. Ricoh It manufactures copiers and printers under the Ricoh brand, and it owns and operates operates a number of well-known copying companies, including Savin, Hitachi, Lanier, and InfoPrint Solutions Co. (formerly IBM Printing Solutions) Systems Division), but the quality varies greatly depending on the brand. Ricoh’s branded office printers are well-known for their high quality and versatility. capacity, speed, graphics, and an all-encompassing document workflow solutions, as well as managed print services. Ricoh is a better fit. established SMBs as opposed to microbusinesses or home offices. Ricoh is the world’s largest copier manufacturer. It manufactures and sells SharpAlthough Sharp is best known for televisions and monitors, it is also in the printing business. The company primarily sells office and production printers rather than home office or personal-use machines. Most Sharp copiers increase workflow efficiency through a 10.1-inch touchscreen panel that allows a user to edit documents and rearrange files with the drag of a finger. Sharp copiers’ reliability, user-friendly interfaces and functionality right out of the box make them a good choice for small business owners who may not have an in-house IT team. XeroxXerox’s multifunction printers are reliable and offer features to meet the needs of SMBs. These machines have easy-to-use interfaces, mobile accessibility and environmentally friendly features, such as energy-saving modes. Depending on your printing needs, the prices can run from about $300 to over $15,000 for models that have tremendous output. The company’s MFPs have excellent color quality due to Xerox Color Correction technology. Businesses will find Xerox MFPs easy to use and appreciate the company’s excellent customer service. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

31/01/2023 0

Explanation of Wireless Vs. Wired Printers

When choosing a printer for your office, one of the options you have to consider is how the printer connects to a computer. Most printers use a direct connection to a single computer, although many offer the ability to connect to a wired or wireless network for easy sharing. Knowing the advantages of each type of printer can help you make the best choice for your business. Wired Printers Most wired printers use USB for direct connection, allowing the printer and computer to communicate at high speeds for data transfer. These types of printers are usually easy to install, and in many cases your PC’s operating system may be able to automatically detect and install drivers to help you get started. You can share a wired printer over a network, giving other users the ability to send print jobs to the device. If the PC connected to the printer shuts down, however, other users will lose their connection. Network Printers To grant multiple users access to a printer quickly, you will need one that connects directly to your network. A wired network printer uses an Ethernet cable instead of a USB connection, and it connects directly to a router instead of an individual computer. These printers take more time to set up, however, since you will have to enter your network details into the device to grant it access to the system. In addition, connecting a network printer will require you to install software on each computer before it can print to the new device. Wireless Printers A wireless printer is similar to a network printer, but instead of using a cable to connect, the printer connects via Wi-Fi. In addition to the normal network setup, you will have to enter your Wi-Fi password to allow the device to see and connect to the network. You also need to make sure that the network type and printer’s capabilities match, because trying to connect an 802.11b device to a faster 802.11g network can slow down data transfer. As with the network printer, a wireless printer will require you to install driver software on any computer you wish to have access to the printer. Which to Choose Wired printers are usually the cheapest option and the easiest to set up for people who do not have significant computer experience. Network printers are a much better choice for large organizations, where many users will need to share the same device. Wireless printers give you the benefits of a wired network printer along with the ability to place the device anywhere it can detect a solid Wi-Fi signal, giving you the most flexibility when it comes to setting up your office devices. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/01/2023 0

Comparison of Fax, Copiers & Scanners

Knowing exactly what devices you require when outfitting your business with the right office equipment is critical. Copiers, fax machines, and scanners all serve important functions in the office, but they may not be required depending on your company’s needs. Comparing these devices to what you require can assist you in determining which equipment will assist you in keeping things running smoothly. FunctionDespite some similarities, copiers, fax machines, and scanners all serve different purposes in the office. Copiers are intended to quickly scan text or images from a piece of paper and reproduce them on a blank sheet of paper. Fax machines scan an image or writing on a piece of paper and send the data digitally to another fax machine, which prints a copy. Scanners read information or images on paper and digitally capture the information as an image file, which can then be altered, stored, or transmitted as needed. SimilaritiesThere are several similarities between the three devices. All scan data from hard copies and translate it in some way, and all primarily use printed paper as an input source. Scanners and copiers typically employ a flat, glass bed with a scanner and light that passes beneath and scans the source material. Scanners and fax machines both convert the image from the source material into a digital signal and send it to another location. Finally, both the receiving fax machine and a copier generate a duplicate of the original source document. DifferencesDespite their similarities, each machine is unique. Copiers do exactly that: they copy. They can make single copies or batches of copies, but all they do is duplicate the source material. Fax machines almost never make a copy for the sender. The scanned data is intended for another user and is delivered to her via phone line. In contrast to both, the scanner makes no copies and does not transmit the information to another user; the scanner simply captures and digitises the information. Any replication involving a scanner necessitates the use of a printer. Combination MachinesWhile standalone copiers, fax machines, and scanners are available, smaller businesses may be better off investing in one of the many “all-in-one” solutions that also function as printers. These multipurpose devices may be slightly more expensive, but they can save money in the long run when compared to the cost of purchasing a copier, scanner, fax machine, and printer separately. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/01/2023 0

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