Tag: copier

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Best DPI for Colour or Greyscale Scanning

The best DPI (dots per inch) for color or greyscale scanning depends on the intended use of the scanned image. Here are some general guidelines: For web use: If you plan to use the scanned image on a website or social media platform, a resolution of 72-150 DPI is usually sufficient. For printing: If you plan to print the scanned image, you should use a resolution of 300-600 DPI to ensure a high-quality print. For archival purposes: If you plan to archive the scanned image for future use, you should use a resolution of at least 600 DPI, preferably 1200 DPI or higher. This will ensure that you have a high-quality digital copy that can be used for printing, sharing, and other purposes in the future. For text documents: If you’re scanning text documents, a resolution of 200-300 DPI is usually sufficient, as the focus is on the content rather than the image quality. It’s important to note that higher DPI means a larger file size, so you’ll need to consider the storage capacity of your device or cloud storage before deciding on a resolution. Additionally, if you’re scanning a fragile or delicate item, such as an old photograph or artwork, it’s recommended to use a lower DPI to avoid damaging the original item. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

26/04/2024 0

Printers That Can Scan & Enlarge the Scan

Printers that scan, scanners that copy, or copiers that email and fax are all examples. These desktop peripherals, once dubbed “hydras” for their multi-headed performance, now bear the designation “MFP” for multifunction printer. Unlike large floor-standing copiers that also function as networked printers, MFPs are better suited to the output needs of small offices or workgroups than to high-volume document flows, performing the same tasks as their larger brethren but on a smaller scale. MFP Features Some MFPs resemble two devices stacked on top of each other, fitting a printer’s output tray around the inputs that hold paper to make copies and scans. These devices frequently employ bulky casework that does not necessitate a lot of counter or desktop space but is rather tall when compared to the relatively compact enclosures of modern dedicated printers and scanners. However, instead of using three USB ports for the devices whose functionality it provides, you can dedicate one to an MFP. Replacing Multiple Devices An MFP can be a good choice for a small number of users if you need to accommodate a modest copying and scanning volume on the same device that serves as your printer. Because it can perform light duty for more than one person, it can help you save money on the hardware, space, and consumables required to support all of the devices it replaces. The same consumables – typically inkjet-based, though some MFPs use laser mechanisms – support all forms of output from the device, implying that a single set of supplies can meet multiple needs. Functional Pros & Cons MFPs may combine the feature sets of multiple peripherals into one piece of equipment, but that doesn’t make their performance equally outstanding at all the tasks they undertake. With most of these devices, you’ll find one mode at which they do their best work — typically printing — and others that provide acceptable but not high-end performance. For example, if you run a graphic-arts business, the hardware in an MFP typically won’t produce scans that stand up to the needs of commercial printing, and if you need to copy long documents, an MFP won’t be a perfect substitute for a dedicated copier. Additionally, you may be limited in the number of concurrent processes an MFP can perform, as many of them only do one thing at a time. Other Considerations MFPs, as opposed to dedicated scanners, may be more limited in the range over which they can enlarge or reduce a scan. If the document you want to digitise already exists in digital form on your computer system, you may be able to enlarge its contents more successfully using other methods, such as opening the file in a programme that can scale the type of material you use. For example, image enlargement in a bitmap-editing programme produces better results than printing a photo, scanning it, and enlarging the scan. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/04/2024 0

How to Get Rid of Streaks on Copiers?

Streaks on copiers can be caused by a variety of factors such as dirty rollers, clogged toner cartridges, or even damaged fusers. Here are some steps to help get rid of streaks on copiers: Clean the copier glass: Streaks on copies can sometimes be caused by dirt or smudges on the copier glass. Use a soft, lint-free cloth and glass cleaner to clean the glass, making sure to remove any fingerprints, dirt, or debris. Clean the rollers: Dirty or worn-out rollers can cause streaks on copies. Consult the copier manual to locate the rollers, then use a clean, lint-free cloth and rubbing alcohol to clean them. Be careful not to damage or scratch the rollers. Replace the toner cartridge: If the streaks persist even after cleaning the glass and rollers, it may be time to replace the toner cartridge. Consult the copier manual for instructions on how to replace the toner cartridge, and make sure to use the correct replacement cartridge for your copier model. Check the fuser: If the streaks continue after replacing the toner cartridge, the fuser may be damaged. Consult the copier manual for instructions on how to inspect and replace the fuser. Schedule regular maintenance: To prevent streaks and other issues from occurring in the first place, it’s important to schedule regular maintenance and cleaning for your copier. Consider scheduling a professional maintenance check at least once a year, or more frequently if you use your copier heavily. Remember to always follow the manufacturer’s instructions when cleaning or replacing parts on your copier, and consider seeking professional help if you’re unsure about any aspect of copier maintenance or repair *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/04/2024 0

Why Regular Copier Maintenance Is Important?

Regular copier maintenance is important for several reasons: Extends the lifespan of the copier: Regular maintenance helps to prevent breakdowns and keeps the copier in good working order. This can extend the lifespan of the copier and help businesses get the most out of their investment. Improves print quality: Regular cleaning and maintenance can help to ensure that prints come out clear and crisp. This is especially important for businesses that rely on high-quality prints for marketing materials or other purposes. Reduces downtime: A copier that breaks down can cause significant downtime, leading to lost productivity and revenue. Regular maintenance can help to prevent breakdowns and minimize the risk of downtime. Saves money: By preventing breakdowns and extending the lifespan of the copier, regular maintenance can save businesses money in the long run. It can also help to avoid costly repairs or the need for a new copier altogether. Improves energy efficiency: A well-maintained copier operates more efficiently, which can help to reduce energy costs over time. Overall, regular copier maintenance is essential for keeping copiers in good working order and ensuring that businesses can rely on them for their daily operations. By investing in maintenance, businesses can save money, avoid downtime, and improve print quality and efficiency. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/03/2024 0

What Happens If a Printer Drum Runs Out?

If a printer drum runs out, it can cause several issues with the printing process, including: Faded prints: When the printer drum runs out, the printed pages may appear faded or light. This is because the drum is responsible for transferring toner or ink to the paper, and without enough toner or ink, the print will appear lighter. Poor image quality: When the drum runs out, the print quality may be affected, resulting in blurry or unclear images. This can be a problem for businesses that require high-quality prints for their marketing materials or other documents. Paper jams: A worn-out printer drum can also cause paper jams. This is because the drum helps to keep the paper moving smoothly through the printer, and without it, the paper may become misaligned or jammed in the printer. Error messages: Most printers are equipped with sensors that detect when the drum needs to be replaced. When the drum runs out, the printer may display an error message, preventing the user from printing until the drum is replaced. To avoid these issues, it’s important to regularly check the status of your printer drum and replace it as needed. The frequency of drum replacement depends on the printer model, usage, and environmental factors such as temperature and humidity. Some printers may have a built-in drum replacement schedule, while others require manual checking. Be sure to consult the printer manual or manufacturer’s website for specific instructions on when and how to replace the drum. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/03/2024 0

How to Save Paper in the Office?

Saving paper in the office not only reduces costs but also helps to minimize the environmental impact of the business. Here are some ways to save paper in the office: Go digital: One of the most effective ways to save paper is to go digital. Use electronic documents and emails instead of printing everything out. This not only saves paper but also reduces printing costs and helps to streamline workflow. Print double-sided: Printing on both sides of the paper can help to reduce paper usage by half. Most printers have a duplex printing option that makes it easy to print double-sided documents. Use smaller fonts and margins: Adjusting the font size and margins can help to reduce the amount of paper needed for printing. Using smaller fonts and margins can help to fit more content on each page, reducing the number of pages needed for printing. Print only what is necessary: Before hitting the print button, ask yourself if you really need to print the document. If not, don’t print it. This can help to reduce unnecessary paper usage. Use paperless invoicing and billing: If possible, use paperless invoicing and billing methods. This can help to reduce the amount of paper used for printing invoices and bills. Reuse paper: Instead of throwing away used paper, reuse it for printing drafts or for note-taking. You can also use the backside of the paper for printing drafts or for note-taking. Use electronic signatures: Instead of printing documents for signing, use electronic signatures. This not only saves paper but also reduces the time and cost associated with printing and mailing documents. By implementing these paper-saving practices, businesses can reduce their environmental impact and save money on printing costs. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/03/2024 0

The Top Reasons to Buy a New Printer in 2023

While I don’t have access to real-time information, here are some general reasons why you might consider buying a new printer in 2023: Improved technology: Newer printer models often come with advanced features and technologies that can enhance your printing experience. This may include faster printing speeds, higher print resolutions, wireless connectivity options, mobile printing capabilities, and more. Cost savings: Newer printers are typically more energy-efficient, which can result in cost savings over time. They may also have more efficient ink or toner usage, reducing your overall printing expenses. Enhanced functionality: If your current printer lacks certain features or functionalities that are now available in newer models, upgrading to a new printer can provide you with expanded capabilities. This might include duplex printing, scanning, copying, faxing, or specialized printing options like wide-format or photo printing. Compatibility with modern devices and platforms: As technology evolves, newer printers are designed to be compatible with the latest devices and operating systems. This ensures seamless connectivity and easy integration with your computers, laptops, smartphones, or cloud storage platforms. Better print quality: Printers continually improve in terms of print quality, whether it’s sharper text or more vibrant and accurate colors. If your current printer doesn’t meet your desired print quality standards, upgrading to a newer model can provide you with improved output. Increased productivity: Newer printers often come with features designed to enhance productivity, such as automatic document feeders, larger paper trays, or faster printing speeds. These features can help streamline your printing tasks and save time in a busy office environment. Warranty and support: Purchasing a new printer typically comes with a warranty that provides you with peace of mind. In case of any issues or defects, you can rely on manufacturer support or repairs covered under the warranty. Long-term cost considerations: If your current printer is older and requires frequent repairs or replacement parts, it may be more cost-effective in the long run to invest in a new printer rather than continuously spending on maintenance and repairs. Security features: Newer printers often come equipped with advanced security features to protect against data breaches and unauthorized access. These features can include user authentication, secure printing, or encryption protocols. Environmental considerations: Newer printers are designed to be more environmentally friendly, with energy-saving features and options for recycling or eco-friendly printing practices. Upgrading to a new printer can align with your sustainability goals. Before making a purchasing decision, evaluate your specific needs, budget, and consider factors such as the expected print volume, required features, and ongoing maintenance costs. Additionally, reading product reviews, comparing different models, and seeking recommendations can help you make an informed decision. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/01/2024 0

Copier Dealer vs. Manufacturer — Which Is Better to Purchase From

When deciding between purchasing from a copier dealer or directly from a manufacturer, there are several factors to consider. Here are some key points to help you make an informed decision: Product Selection: Copier dealers often carry a wide range of copier models from multiple manufacturers, giving you more options to choose from based on your specific needs. On the other hand, purchasing directly from a manufacturer limits your choices to their specific product lineup. Expertise and Support: Copier dealers typically have a team of knowledgeable sales representatives and technicians who are trained on various copier brands and models. They can provide personalized guidance, recommend the most suitable copier for your requirements, and offer ongoing support for installation, maintenance, and repairs. Manufacturer direct sales teams may also provide support, but their focus may be more on product sales rather than comprehensive service. Flexibility and Customization: Copier dealers are often more flexible when it comes to customizing copier solutions to meet your unique business needs. They can tailor lease agreements, service plans, and bundled offerings to fit your requirements. Manufacturer direct sales may have more limitations in terms of customization options. Pricing and Negotiation: Copier dealers may have more room for negotiation when it comes to pricing, especially if you’re purchasing multiple units or additional services. They can often provide competitive pricing and special promotions to win your business. Manufacturer direct sales may have set pricing structures with less flexibility for negotiation. Local Presence and Convenience: Copier dealers are typically local businesses with a physical presence in your area. This can be advantageous for on-site demonstrations, immediate service response, and face-to-face interactions. Manufacturer direct sales may require more remote communication and coordination, which can be challenging for urgent support needs. Warranty and Service Agreements: Both copier dealers and manufacturers offer warranties and service agreements, but the terms and coverage may vary. Consider the specific warranty and service terms provided by each option to ensure they meet your requirements for coverage, response time, and overall support. Long-Term Relationship: Developing a long-term relationship with a copier dealer can provide ongoing benefits. They can become familiar with your business needs, offer proactive recommendations for upgrades or replacements, and provide consistent support over time. Manufacturer direct sales may have a more transactional relationship, with less emphasis on long-term customer care. Ultimately, the choice between a copier dealer and a manufacturer depends on your specific needs and priorities. Consider factors such as product selection, expertise and support, flexibility, pricing, local presence, warranty and service agreements, and the potential for a long-term relationship. Research and compare options from both dealers and manufacturers to determine which best aligns with your requirements and preferences. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/01/2024 0

Why Does My Printer Print on a Slant?

Diagnosing printer issues and distinguishing between quick fixes and larger issues that require repair diverts your attention away from running your business. Output flaws that appear to be symptoms of catastrophic hardware failure may be caused by simple fixes, whereas subtle print imperfections may indicate worn-out hardware or defective supplies. When your office printer starts printing slanted pages, begin troubleshooting by quantifying what “slanted” actually means. Paper Problems If the paper supply in the tray you’re aiming for output includes sheets cut at slightly undersized dimensions, your supplies may enter and progress through the printer at an angle. This results in an image that displays the correct text and graphics but positions them slightly off-kilter relative to the sheet’s edges. This type of skewing is almost always caused by mechanical issues with paper transport. Check your paper supply for undersized sheets, especially if you used custom-cut materials for your project. Paper Tray Problems Printers use two basic input-tray designs. The first pulls out of the printer for loading and reinserts into it. This type of tray incorporates a fixed mechanism with prongs or “fingers” that hold the paper in place, and flex or bend to feed it into the printer. The second consists of an open flap with sliding guides that you snug up against a vertically or horizontally loaded stack of sheets, adjusting the tray manually to fit the paper load. When paper fails to load under the retaining mechanism in a pull-out tray, or the adjustable guides hold it too loosely in an open manual-feed tray, the sheets can misfeed as they print. Take a closer look at how you’ve loaded input materials, and adjust them as necessary for proper paper transport. Check the tray itself for worn rollers or other paper-feeding parts that may guide the paper incorrectly. Wrong Printer Driver When your output appears slanted, not because the paper is skewed, but because the text on the page appears falsely italicised or otherwise distorted, you may be using the incorrect driver software for your computer hardware, operating system, and printer. Printer drivers, like cables, can cause a wide range of strange output defects, some of which mimic document data corruption and other issues. If you’ve previously printed successfully to this printer but recently updated its driver software, make sure you’ve installed the correct version and replace it if necessary. Direct Vs. Network Connection The manner in which your printer connects to your computer can have an impact on the quality of its output. When you print your documents to a network printer, you may see garbled output in some cases, particularly with Adobe Acrobat PDF files. These flaws stem from how and whether the files contain the font information required to print them correctly. You won’t be able to connect your printer directly to a port on your computer if you’ve installed it in a centralised location for use by your entire staff. If you print the document with the advanced “Print as Image” setting enabled, your software will send the file as a series of bitmaps rather than text and graphics. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/01/2024 0

10 ways you can stabilize your WiFi connection

1.Restart your internet router Simply turning it off and back on has been a tried and true method of repairing electronics. And, regardless of which website or forum you visit, the first suggestion is always to restart your device. Rebooting your router starts the setup process, disconnects and reconnects you from all wired and wireless networks. While restarting your router may appear to be an age-old solution, it only marginally prevents your router from slowing down over time. However, rebooting your WiFi router shouldn’t be something on your daily task list. As Sandeep Harpalani, Vice-President of Product Management at Netgear, told Wired, you shouldn’t randomly reboot your WiFi router unless you actually encounter poor WiFi speeds, slowdowns or interference issues. Especially if your WiFi band selection is set to Auto, rebooting would force the router to choose the best channel with the least load and interference on starting up. 2. Move your internet router to somewhere central in your house/apartment Solid concrete walls, ceilings, and wooden furniture may interfere with or completely block your WiFi connection. Depending on your floor plan, strategically positioning your router in a central location where it can reach all WiFi devices can make a difference. Try placing your router in an open area with no major walls separating spaces, which will provide you with the best WiFi connection possible with the least latency and interference. The only major hassle, however, is that you have to be creative with your cable management, especially if your router is feeding hardwires into desktop PCs and smart TVs. According to manufacturers, the best spot to hang your router is midway on the wall, with half of the antennas facing forward and the rest upward. Avoiding electromagnetic devices such as microwave ovens and RF devices is also an effective approach towards eliminating connection interference. 3. Hardwire everything using an Ethernet Excessive network load, particularly on the same bands and channels, can reduce WiFi speed. While phones and laptops require wireless networks for portability, other devices, such as your desktop or smart TV, can get by with hardwired Ethernet. Connecting your stationary devices with Ethernet not only relieves the load on your WiFi, but it also provides much more reliable bandwidth and latency to hardwired devices. If your WiFi router is fairly modern and is from reputable brands such as Netgear, Asus, D-Link, and Mercusys, chances are that you already have at least four Gigabit Ethernet ports on the back. All you need now are some Ethernet wires. Similar to moving your router to an ideal location, getting devices hardwired also requires cable management skills. An hour of effort in chucking cables under the carpet and through existing electrical conduits will get the job done. 4. Enable dual-band if your router supports it Having dual-band support in WiFi routers isn’t an added feature anymore, and boasted of by nearly all routers, whether affordable or expensive. But if you still don’t have dual-band turned on, you are missing out on higher WiFi speeds. As more and more devices can now connect to 5GHz bands, enabling it on the router will bring significant improvements in your performance and offer the best WiFi connection. Here’s how you can enable dual-band on your latest router: Step 1: Browse the admin login page of your router by entering the default login IP address as written on packaging. Step 2: Now, log in to your router settings as an administrator either with the default or custom login credentials. Step 3: Hop over to the WiFi section, and make sure that 5GHz band is enabled and secured behind passwords. Step 4: Finally, check all your devices that support dual-band WiFi and connect to both WiFi networks that show up. Although the relatively newer 5GHz band offers a shorter range as compared to 2.4GHz, it delivers 6x the bandwidth to every device. The combination of 2.4GHz and 5GHz WiFi, therefore, can efficiently adjust between better speed and coverage. Modern routers with dual-band WiFi connectivity give you the option to set the same SSID and password for both networks, allowing devices to switch dynamically, while lowering signal interference and latency on your WiFi. 5. Kick out unwanted WiFi devices As it turns out, our office or home WiFi networks may have to welcome intruders and unwanted guests, or more specifically, unauthorised devices, from time to time. If your WiFi network is fully open, has a weak password, or someone who you shared your password with months ago is still hogging bandwidth, your home or office WiFi network may be piggybacked unnecessarily. Each unwanted device adds to the congestion, resulting in slower WiFi speeds. The solution is simple. Open your router’s admin settings and scrub through the list of wired and wireless devices connected to your WiFi router. Find out the devices that you don’t recognize and simply kick them out! Your router may also feature an inbuilt traffic analyzer that lets you see which devices are consuming higher chunks of data and enable bandwidth capping for specific devices that can saturate your entire bandwidth in your plan. 6. Expand WiFi range with an extender One WiFi router may not be enough, especially in multi-story buildings and large apartment spaces. WiFi reception and speed are already having difficulty penetrating wooden furniture. When concrete ceilings are added, the situation worsens. In this case, getting one or more WiFi range extenders from the same brand as your router to stabilise WiFi connections across different floors and improve bandwidth is an inexpensive yet very effective solution. WiFi range extenders are essentially signal boosters that feed off of Ethernet and rebroadcast it on the same band and login credentials. On the other side of the spectrum, there are Mesh WiFi Systems. While Mesh WiFi is significantly more expensive than adding range extenders, they can efficiently route your internet traffic with smart home devices daisy-chained. For new setups, mesh WiFi is future-proof and will provide the best WiFi connection for years to come. 7. Update…
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08/01/2024 0

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