Month: February 2022

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

Upgrading? Consider Refurbished Office Equipment This Time

Having the right office equipment is critical for ensuring your business is functional and optimized for growth. However, it’s often a big investment upfront when you’re upgrading, and you may not always have the funds you’d like. Luckily, excellent options for professionally refurbished machines come from the same reliable vendors with excellent support and maintenance agreements. Refurbished and Savings Refurbished office equipment offers the same features at a lower price, without a drop in quality or any other impacts to the equipment. Refurbished machines are reconditioned to a new printer or copier and are thoroughly inspected – it’s like a certified pre-owned vehicle, which may have had a previous owner but feels new. You’ll save money by reducing the cost of new equipment, saving on your initial purchase, increasing your sustainability, and creating the same output you need. Get Exactly What You Need Also, you’ll be able to get the machine you need without having to make sacrifices due to budget. By working with a trusted re-seller, you can ensure that your office equipment meets your employees’ needs and, matches your volume, quality, output requirements, and even has the features you are looking for. Time to save big on your next purchase! Upgrade Now Don’t wait to find quality refurbished office equipment for your upgrades. Supply chain problems impact every business, so finding what you need as a refurbished office product might be the best price point and possible option for your team. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/02/2022 0

Ways Document Management Works Wonders in Health Care

Don’t let your health care practice get bogged down in excessive paperwork anymore. This is the most common complaint of staff and patients. With today’s digital solutions, it’s easy to shift to digital document management to improve communication, access, compliance, security, and processing. Integrating Document Management in Health Care Document management in health care isn’t an entirely new concept, but it has developed into a comprehensive solution in this traditionally paper-heavy industry. Here’s how it works: your document management service helps you set up systems to scan, save, and organize your files. It also includes helpful character recognition to create a searchable database of documents. Then, you can combine these files with extensive security measures – like passwords and locked files – and compliance requirements to round out your automated system. Don’t forget digital document management allows you to create a backup plan and storage system to protect all your files in case of an outage or breach. How it Boosts Your Business Practices Document management will solve many inefficient, outdated practices in any health care office. Here are the top three reasons health care clients love their digital system: It’s easy to use – no more searching for a file, losing a scan, or re-entering information in the system. Everything is where you expect it to be in a user-friendly system, and it’s easy to search and access files. Security is top-notch – from overall safe practices to protecting confidential information and following compliance procedures, digital document management makes it much easier to protect your data. It saves money – you will find savings on supplies, printing, and general output costs in addition to employee time/productivity and efficiency. Move into the Future of Patient Experience The future of patient experience and health care office operations is digital document management. Talk to the team today to get started. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

25/02/2022 0

How Investing in Office Equipment Improves Your Business Workflow

It’s time for most businesses to head back to the office in some capacity, which creates an excellent opportunity for you to look at your business workflow. How do you communicate with employees? Is your collaboration working or not? How do your employees use office equipment, and are there features to help them be more efficient or productive? These questions are an excellent start to help you find answers to how office equipment investment can build, improve, and enhance your workflow. Office Equipment and Business Operations First of all, office equipment has a notable impact on operations. It’s true – from employee traffic to productivity-boosting, availability, and access to machines to use and supplies – office equipment that works and can complete a job quickly and efficiently is critical to any business operations. Next, consider bringing functions together in one machine – for example, instead of having a printer, fax machine, scanner, and copier, you can invest in a multifunction printer that will combine all of these tools into one efficient device. Optimizing Workflows For optimizing workflows, you’ll benefit from having a multifunction printer as well. You can use the machine to digitize documents, communicate with teams and clients, and make edits or implement finishing features quickly and without hassle. Then, you can also cut back on equipment storage, running around the office, and other inefficient habits by having everything in one tool. Optimizing workflows might even be as easy as getting the right equipment after all. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

24/02/2022 0

TOP FEATURES FOR OFFICE EQUIPMENT UPGRADES

This year is a great time to make upgrades to your office equipment. Why? The office is changing more than ever, and technology has made significant strides in recent years. As employees return to the office, you can set a standard with productivity and enhanced features. Why make the updates now? We’ll outline some key changes below. Technology Changes Plenty of technology shifts can increase your office productivity and advance your communications. Some key tech changes include increased volume, functional applications that connect to your networks, advanced finishing features, multifunction technology, and more. Also, mobile technology plays a major role in today’s workforce, and your office equipment can meet you where you are – add mobile print to your printer so your teams can print from anywhere. If any of these sound like they could boost your business, it’s time to start looking into your next office equipment. Advanced Features and Systems Features and systems have also taken big strides in the last four years. With affordable, high-quality color and volume enhancements, you can add extra brightness to your communications. Also, finishing features include sorting, stapling, collating, and booklet making to create visual information for your clients and customers. Don’t wait any longer to get what you need – it’s time to catch up with the technology so you can keep your business moving ahead. Your office equipment solutions shouldn’t be a huge challenge. You want it to be easy to communicate needs and find out exactly how your office can benefit from upgraded equipment. Talk to a local provider that will walk you through the process and help you evaluate, analyze, and understand your needs – and get the equipment to support your business.  *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

23/02/2022 0

The Easy Way to Print from Your Mobile Device

Today’s business environment is becoming increasingly mobile. Frequent travel, working between multiple locations, and virtual offices bring with them new demands for on-the-go access to files and documents. Smart phones, tablets and laptops meet the need for digital access to content, but digital access is often not enough. The mobile workforce is looking to transform their entire office into a mobile experience, and requires print and scan capabilities that mirror the flexibility of their mobile devices. How to print On-The-Go There are many ways to go about printing from your phone but its difficult to figure out which way works best for you. Ricoh for instance has a whole app dedicated to mobile printing. Their app “Mobile Print” enables mobile users to simply and conveniently print documents, web pages, and images on demand from their Apple and Android smart phone and tablet devices to select Ricoh MFPs and Printers. As an added feature, users can scan files and images from Ricoh  MFPs to their mobile devices. The Ricoh  Mobile Print app puts you in control of your document imaging, eliminating the need to carry cumbersome printed files on the chance you need them. Additionally this app eliminates the hassle and lack of security associated with emailing files to someone connected to a network in order to have them printed for you. Mobile Print empowers your workflow while giving you the confidence in knowing you are prepared for anything and able to access and print your important documents from almost anywhere. There are three easy steps to using Mobile Print. First connect your mobile device to the same Wi-Fi network as the Ricoh MFP or Printer you will be using to print. After that use the Mobile Print app to open the document, image or web page you wish to print. Lastly Select the device you wish to print to, set your preferences and press Print. How it Works Mobile Print, your mobile device does all the work, becoming an integrated part of your document workflow. There’s no need to be physically connected to a corporate network; the app can quickly identify Ricoh Printers and MFPs via a Wi-Fi connection. Once you’ve located a device, simply access the documents you want to print. The app can handle many common file formats. A few quick strokes are all it takes to transform digital files, scans and images to printed sheets. A wide array of settings including quality, duplex, pages per sheet, job accounting and more maximizes output control. Mobile Print also has near field communications (NFC). NFC printing  is a short-range wireless technology that allows data to pass from one device to another by simply touching them or holding them close together. All new Ricoh  machines have built in NFC technology then all you have to do is select the file you would like to print, walk over to the printer, hold the device on the printer for a few seconds, the dedicated app will open up, click print and that’s it – you have your print. Mobile Print is free and the perfect app to print on the go in a mobile environment. The app resides on the mobile device and interfaces seamlessly with select Ricoh MFPs and Printers. With Mobile Print, printing for you phone, tablet and laptop will be easy and convenient to use whenever your on the go. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

22/02/2022 0

Do all MFPs Do the Same Thing?

Multifunction printers have become widely popular with small and home businesses. For a good reason, MFPs reduce energy, save up space, and increase productivity by integrating traditional office duties such as printing, faxing, copying, and scanning into one device. Even if you don’t fax, monitor, or copy regularly, an MFP can do so if required. But do all MFP devices offer the same features? The simple answer is no, but the features you want on your MFP are up to you. Choosing Your MFP Choosing an MFP starts with one essential question: What will it need to do? Beyond printing, copying, and scanning, what additional functions will be necessary regularly? High-volume MFPs can produce colour prints as fast as 65 pages per minute, but if those services aren’t used within the business, they may not be worth the extra cost. Instead, an honest assessment of office requirements will help determine the most pressing needs for an MFP ad guide purchasing decisions. Printing If printing is your primary use of an MFP, it would be essential to look into an MFP to match your printer capabilities. More expensive models are typically designed for higher print speeds and heavier use. Fortunately, there is a wide selection of available MFPs based on both inkjet and laser printing engines. There are even MFPs that excel in colour photo printing. Faxing Some MFP devices no longer include fax modems, which is acceptable for businesses that do not need to exchange faxes with customers or vendors when it comes to faxing. Faxing is still handy for sending/receiving documents requiring signatures, but setting up your fax service involves connecting to a phone line. A regular phone line can be shared with a fax machine if tying up the phone line while sending/receiving faxes is not a concern. Otherwise, a separate phone line is needed. If you need fax capability but don’t want the hassle and expense of setting up your fax, several online services allow you to send and receive faxes via email, web, or smartphone. Scanning Most MFPs come with a low to medium resolution scanning unit designed for document scanning. Suppose you need high-resolution scanning of photos or other media-like slides or negatives. In that case, you will want a separate standalone scanner or an MFP specialising in photo scanning/printing, such as the Canon Pixma line of MFPs. When considering which MFP to add to the office environment, there are many factors to consider. Most importantly, keep in mind the guiding question: What will it need to do? As with all other essential office infrastructure, an MFP is an investment. However, if chosen correctly and in line with the business’s needs, an MFP can streamline workflow, facilitate a more productive work environment, and keep up with all the business’s demands, no matter the volume or intensity of the job at hand. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/02/2022 0

Your Print Management Questions Answered

Managed print is making waves across the business world because it’s not just the simple service it sounds like. Managed print is a comprehensive print oversight service that will help you to manage supplies, costs, print fleet, output, policies, print data, and more. Print management can save you a ton of money, but it’s a service that sometimes brings up additional questions. What exactly does it do? How does print management oversee costs? Why do I need the service? These questions make sense. Here is a breakdown on how managed print works. The Basics Here is the basic description of managed print: Print management oversees print processes to streamline workflows and save money. Print management can save your business up to 30% in print costs. Managed print involves a few key aspects to overseeing print to save your business money. Here are aspects of the service that add up to savings: Streamlining workflows Encouraging employee productivity Reducing wasteful print Ordering, storing, and managing supplies efficiently Understanding print information through data audits Cutting back on excess machines or printing Overseeing the operations and maintenance of the print fleet Why Print Management Builds up Business These key aspects help to build your business with savings, productivity improvements, streamlined workflows, and more. Managed print builds business by: Encouraging employee efficiency Overseeing print to manage costs closely Streamlining workflows and encouraging productivity Realistically understanding and managing the print fleet Building a reliable print budget that you can plan for Cutting waste across all printers, supplies, and locations Finding notable savings in the print environment *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/02/2022 0

The Top Benefits Of Having A Wireless Printer As A Small Business

Wireless printers are a highly effective innovation in business printing. Office Wi-Fi plays an integral role in increasing productivity and you can easily connect your printer to all your office devices. These printers can even be connected to your phone, makes it easier to use. Once all your team members are connected, they can send print jobs if they are within the network range. To find out how your small business can benefit, read on! 1. Flexible Printing Small businesses need to make sure all their systems run smoothly and without a hitch. When things are running as they should, there is nothing as destructive as a printer problem. You can end up losing precious work hours and slowing down your business. If you connect a wireless printer to your Wi-Fi network, all your employees can print at ease whenever they need to. Productivity is increased as no one will have to deal with numerous wire connections that would have otherwise been required. 2. Cost-Effective Printing We all know that the world is pushing for paperless offices so that businesses are more eco-friendly. Even if your a small business you are embracing this, you will still need to print some of your work. To make sure you are doing your part for the environment, instead of buying a printer for each office, why not have one that all your employees share. They can all print seamlessly using the same wireless printer. This will save your business money by buying, powering and running one communal printer that is Wi-Fi enabled. 3. No Wiring Hassles An office that is overflowing with wires is not only an eyesore, it’s a safety hazard. Having to deal with many connecting cables is not only annoying it can negatively impact your business. Instead of spending time untangling wires, your employees can spend that time dealing with client issues. For an office without multiple plug-in printers, buy a communal Wi-Fi enabled printer instead. You will get rid of many cords and you can work in a hassle free, easy printing work environment. 4. Modern Tech Integration Many small businesses use mobile devices for some of their operations. This makes having a wireless printing option a necessity as phones cannot be physically connected to printers. If you get a Wi-Fi enabled printer for your office, all your employees will be able to send any documents they have been working on using their tablets or phones for printing. A lot of printers are now Apple Airprint and Google Cloudprint enabled. This means you can all print on the go. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/02/2022 0

Different Types of Copier and Their Different Uses

Do you want to have an understanding of what type of copier your office really needs? There are a wide variety of different types of copier machines available on the market today, all offering different features. Having knowledge of the types of machines and their wide range of features will help you make the best choice depending on your needs. Here are the different types of copiers and their different uses. 1. Black and white (mono) copiers Black and white copiers are machines that use only one toner color which is black, hence they are called monochrome or mono for short. These machines come in a variety of capacities, from low-end, low volume copiers to high-speed, high-volume devices. These copiers are made for office use, where color is not important. 2. Colour copiers Colour photocopiers can produce colored copies as well as black and white copies. They usually have four drums and four toner cartridges that contain four primary colors, namely cyan, yellow, magenta and black, which when mixed produce all other colors. Colour copiers are usually multifunction devices and are mostly used for business purposes. 3. Network copiers Network copiers can be connected to the office network for remote printing, PC faxing, as well as scan functionality. Almost all digital copiers and multifunction devices either come with the built-in network card or it is available separately as an option. You can connect the copier to your office network to allow everyone to print and scan wirelessly. 4. Multifunctional copiers Also known as all-in-one copiers, these perform more tasks than just copying, such as printing, copying, scanning and faxing. The latest models have internet access and therefore connect to the office network to send files to various locations with different command functionalities. Additionally, the copier can print from portable devices like laptops using a USB or wireless connection and have a document finishing option like booklet folding. This kind of copier is perfect for businesses that besides printing do more, like printing handbooks, instructional manuals, or even booklets for clients. 5. Desktop copiers Desktop copiers are designed to use only A4 paper or smaller size only. These are small, space-saving copiers or the multi-functional copiers that are designed to sit on the desk. They can perform their tasks just like a multifunctional copier does but cannot accommodate A3 sizes because they would be too big and too heavy to be placed on a desk. 6. Wide-format copy machines A wide-format copy machine takes a few moments to print professional-quality copies. The copiers work by using tiny droplets of ink and ejection that create professional-grade copies. They are used in businesses that need to include both graphics and print on their documents such as marketing, architectural, or even the education system. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

15/02/2022 0

Now you’re working from home, do you need to buy a better printer?

With the Corona virus pandemic unfortunately in full swing, you may have been stuck working from home for just a few days or perhaps a week or more already. You may have started to realise how much in fact you relied on the good old office copier. All of a sudden you can’t make copies of important documents, you can’t scan and you can’t fax…were you really still using fax at the office? Needing to buy a better printer now you’re working from home may have crossed your mind. Perhaps you’re also finding yourself in the unenviable but likely unavoidable position of running a home based classroom. And while your kids’ teachers have been kind enough to upload their assignments online, there are most likely still worksheets and a host of other documents that you have to print out to use. So, now that you are working from home, is your printer up to the task? Whatever the reason, you realise buying a better printer may be unavoidable. And probably not just a regular printer, but a multifunction printer; one that can copy, print, scan documents, send scanned documents to your computer, or via email and perhaps even by fax.  Although your company may be reimbursing you for printing costs associated with printing work related documents and possibly for the purchase of such a printer, if your own printer is insufficient for your new printing and scanning requirements, you’re still responsible for maintaining it and would no doubt like it to be reliable and for supplies to not cost more than the printer itself. To ensure that all your home office printing needs are met, choosing the right printer for your temporary (or perhaps more permanent) home office shouldn’t be that difficult if it wasn’t for the sheer multitude of multifunction printers available both in terms of brands, models and optional extras. Buying the right printer Now that you require more from your printer, at least for the near future while you may be working from home, a simple home or consumer quality printer may no longer be enough. You may want to consider a business or commercial grade printer. These types of printers of course come at a higher price bracket. As a result they are often purchased under a lease or rental arrangement, along with some type of service plan or agreements, ensuring you get the most from your printer and costs are manageable in case of a breakdown.  On the other hand, business quality printers tend to be a lot cheaper to run over the longer term. Why do you think there are literally hundreds and hundreds of choices of $60, $100, $200 or even $300 or $400 printers sold by retailers and online stores? Because they make the real money from consumables; inks and toner cartridges. The cost of running these types of printers means you’ll have paid 10x or 20x that much over only a few short years. It is just false economy to utilise a printer designed for home use for business printing purposes. Additionally, business grade printers have better scanning quality and functionality, usually better print quality and are more reliable under higher levels of use, be it printing, copying or scanning.  *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

14/02/2022 0

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