Month: May 2022

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

Saving Time With Document Management

The processing and upkeep of documents can be extremely time-consuming. Paper documents have to be checked, files, found later, retrieved, and filed again. And if the paper has been at all misfiled, the time it takes to find it again can be extreme. However, there is a better document management system that can eliminate all of those time-consuming tasks. Scanning for Digital Files The first step to a better document management system is to get all paper documents scanned into digital form. This can be a lengthy process that requires high-speed scanners and the right software to hold all of the files and keep them sorted. Once all of the paper copies are scanned, many can be shredded so that there is no more need to spend time physically retrieving them. A few may need to be kept, but in general, most can be converted into digital form with no need to keep the hard copy. Arranging Your Files The arranging of the scanned documents is what will save employees time. Instead of running to look for a paper and bring it back, workers can look through the organized folders that hold the documents in the network. These can be divided however you choose, such as by the date of creation, type of document, or by grouping documents that concern one person or one company. Your personal filing system should then be taught to the other employees and followed by all to keep the documents easy to find. After a short period of adjustment to these document solutions, workers generally like the ease of retrieving files and having them all so accessible.  Faster Service Your customers expect quick results, and if you can’t deliver them, some other company can. To provide faster service, digital document management speeds up many processes. If a customer needs data, it’s all right there and ready to be retrieved. In just seconds, employees can check on certain documents to get the necessary data for a customer. Faster service always gets noticed by customers, and your company’s reputation will be boosted.  *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/05/2022 0

Managed Print: Understanding a Print Audit

If you’ve done any research on managed print, then you’ve probably heard of a “print audit”–but do you know exactly what they are and why they’re a great thing for your business? Let’s take a closer look! What is Managed Print? In order to fully understand a print audit, it’s best to have a full understanding of managed print services. Managed print is all about analyzing your habits, identifying personalized solutions, and implementing changes in carefully scheduled increments so that you never have too much of a “learning curve” or are forced to sacrifice efficiency. Basically, managed print services helps you feel more confident about the choices you make and the processes you rely on. Print Audit Basics In order to do all these great things, managed print services relies on a print audit to gather and analyze information about your workplace, habits, and needs. Here’s how it works! 1: You are analyzed. That sounds a little alarming, but don’t worry the job of a print audit is to help you understand what you’re doing and why you’re doing it. This involves studying your expenses, supplies, networks, machines, and more. 2: You get a detailed report. After the initial print audit, your managed print provider will give you a report that helps you understand the results. You’re not getting “graded” or judged; you’re just getting a complete, detailed look at your print environment from an outside perspective (which can be pretty valuable). 3: You make changes depending on the results. A print audit helps you decide what you’re doing well and where you’re struggling so that you can choose and implement appropriate solutions. That way you won’t waste time “barking up the wrong tree,” and you’ll start seeing results fast. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/05/2022 0

Document Solutions: Streamlining Distribution

When it comes to distributing products, many companies feel like they don’t want to interrupt something that’s working well enough–which means they miss opportunities to streamline, strengthen, and improve the process. Today we’ll see what document solutions can do for distribution, and why this is one change you’ll definitely want to make. Focusing on Efficiency Distribution is a delicate art. It has to balance internal and external factors, operate over long distances, and remain cost-effective despite a whole host of unique challenges–which means that the best distribution solutions focus on efficiency. Luckily, that’s where document solutions come in. By focusing on day-to-day paperwork, communication, and data storage, document solutions help improve distribution without making any large-scale changes that would require learning curves and too much hard work. A Closer Look Wondering how document solutions can do all this and more? Let’s take a closer look! Getting to the source Many of the inefficiencies and frustrations in distribution can be traced back to the way information is handled–labels, slips, documents, and more. That’s why it’s best to get to the source of these problems and address them with the right document solutions. Prioritizing accuracy It’s one thing to work quickly; it’s another thing to work quickly and accurately. Document solutions helps improve precision when it comes to data capture, information storage, and internal and external communication. That way, everyone is always on the same page. Adapting to unique needs The best thing about document solutions is flexibility. Document management scales to each unique company and can even be specialized for different teams or departments, meaning that every “moving part” is treated uniquely to ensure the utmost efficiency. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/05/2022 0

Office Services: Why Choose Mobile Printing?

Printing has been pretty much the same for a pretty long time. Sure, there have been some big changes in the software and the machines themselves, but the basics are the same: sit at your computer, hit “print,” walk to the printer, and take your papers. However, mobile printing is coming along to change all that–and the benefits might surprise you. Better Printing Let’s take a step back here: there’s probably nothing wrong with your existing print processes. If they’re getting the job done, protecting your budget, and staying secure, then they’re just fine–but the truth is that they can always be better. In this case, “better” specifically means “more flexible.” Printing shouldn’t be something that shackles you to your office or your computer; instead, it should be something that helps you work wherever your business takes you, helping meet the needs of both customers and employees. That’s where mobile printing comes in. With the right office services and security measures in place, mobile printing can utilize the phones or tablets you already have, providing a powerful, efficient, flexible printing experience that goes wherever you go. Real Benefits With mobile printing, you can count on: improved customer service, since you’ll always be able to meet customers in times and places that work best for them; better efficiency, because your files will be accessible from anywhere; stronger security, since employees probably already use their personal mobile devices for work–you’ll just be introducing processes to manage and improve those habits; convenience, which allows you to print less and save more money; and a competitive edge, making your company a “fan favorite” because you’re able to provide a consistently excellent experience no matter where you are. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/05/2022 0

How Selecting the Right Office Equipment Helps Your Business

As a small business owner, you know that selecting the perfect office equipment for your company can be challenging. And, with so many options available, wading through all the bells and whistles can be daunting and time-consuming. Whether you need a top-of-the-line multifunction printer or a basic black-and-white copier, here are some guidelines to help you find the best match for your business. Features When it comes to device features, think wants versus needs. Yes, there are a ton of great options, but it’s imperative to recognize which ones you truly need. A multifunction printer that can handle copying, printing, and scanning might be all you need. However, there are tons of finishing options like folding, stapling, collating and are available if required. Consider what types of jobs you need your office equipment to perform and start there. Your business needs may not demand the need for a full-color printer, meaning you can save money with a black-and-white one. Print Volume How much you print is just as important as what you print. Before selecting a printer, consider how many pages you print on a daily, weekly, and monthly basis. You need a copier that can keep up with your demands regardless if it means 20 pages a day or 200. A print assessment is a great starting place to determine your volume demands. Budget Although it might be the least fun consideration, the budget is one of the most important. First, explore the option or leasing versus purchasing your printer. Then factor in your current costs, such as your average cost per page, current expenses, supplies, and service agreements. If this seems too daunting a task, don’t worry a print audit and managed print services can do the heavy lifting for you. Beyond these three considerations, you also want to take into though the types of documents you print and who your target print audience is. For example, if most of your documents are for an internal audience, such as meeting agendas and handouts, the device you select will be very different than if you are creating graphic-based jobs for clients. No matter your needs or budget, there are various office equipment options available for your small-to-mid-sized business.  *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/05/2022 0

Smart Ways to Save on Printing Costs

Printing costs are often one of the major costs in an office. The office printers use a lot of paper as well as ink or toner, and they cost money to maintain and repair. To keep your printing costs as low s possible, there are several systems that you can implement. Going Digital There are printing jobs that simply have to be done, but there may also be printing going on the office that isn’t necessary. When possible, find out whether the project really needs to have hard copies or whether the documents can stay in digital form. Bring up unnecessary printing at the next meeting sand ask employees to think about whether they really need to do that next printing job. Managed Print Services Getting managed print services saves on printing costs in a number of ways. By outsourcing the maintenance and stocking of your printers, you can have problems taken care of before they get larger and more expensive. This saves on repair costs, but it also saves on the downtime that would come w from printers not working. Printers that don’t work often mean spending more work time going to print shops to outsource the printing projects. Less employee downtime means more time spent productively in the office. Printer IDs When each employee has an ID number that they must input before any printing job, you will discourage printing that has no real need. This also allows you to see who is printing items and how often they are doing so. By discouraging unnecessary printing, you save money on paper, ink or toner and on electricity. As employees stop to think more about whether they really do need a hard copy, it will eventually become a habit to reconsider whether they need to print that document. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/05/2022 0

Document Solutions in the Age of the Cloud

Documents are one of the most integral parts of a small business. Those documents stored in your office are vital to employees, to management and customers. However, there is a far easier way to deal with all of those hundreds, likely thousands, of documents. Today, it’s all about the cloud. Organization Solutions With so many documents that must be kept, maintained and organized, it’s easy to see why so much time in an office can be used in dealing with papers. However, having all of these documents on paper is just one solution, and it’s not the best one. Today, using the cloud for digital storage is a far better way to deal with documents and to keep them both safe and accessible to those who need them. With this document management solution, the paper documents are scanned and converted into digital files. Document Management Once your files are in digital form, they are more readily available in the office. And because they are kept in the cloud, they will stay ready and accessible even if your computer system has major issues. In the cloud, you will also have a high level of security for those files. It’s an excellent way to add a level of protection to the data that your documents contain. Retrieval Made Easy Instead of spending valuable working hours engaged in filing papers and finding them later, documents can be retrieved immediately. This makes several other tasks take less time, and that leads to faster service for customers who need the data in those documents. It also makes it quick just to pull up a document to double check the information in them. All of this means better customer service and a higher level of productivity. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/05/2022 0

A Printer and Copier is Just the Beginning

Having a printer and copier in place is an important step in outfitting an office. These are essential business machines that virtually everyone in the office will need to use. However, simply supplying the machines isn’t enough to keep workflows moving. Maintaining the Machines Both of these machines need to be maintained, and both need to be regularly stocked with supplies in order to keep them going. However, there is rarely someone on staff who can spend their time taking care of them. Many companies resort to getting their IT department to take care of printers and copiers, but this only takes them away from their more important functions in taking care of the computer network. This makes it far more logical and cost effective to hire a third party to take on this maintenance. With regular print management in place, any problems with these machines won’t get too far gone. Machine Repairs If your business doesn’t have managed print services, any repairs for a printer or copier would have to be paid for in full in order to get just one machine fixed one time. This is a far higher cost then if you already had print management services in place. With that plan, repairs can be caught earlier and not end up being the large, expensive repairs they would otherwise develop. And, the repair visit will cost less, as it’s a part of the print contract. Trained Pros While your IT department could spend some of their time learning about various printer and copier models, figuring out how to fix them and keeping them maintained, it’s also possible that this could backfire because of the many makes and models of these machines. When you contract with pros who are trained in each of the copiers and printers available, your technician will know just how to fix it and will carry the right tools for the job. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/05/2022 0

©  2025 Bizcopier Solution Sdn Bhd. Built using WordPress and OnePage Express Theme.

Open chat
1
Scan the code
Hello 👋
You can click Open Chat or you can scan the QR Code to direct contact us from WhatsApp