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The Top Benefits Of Having A Wireless Printer As A Small Business

Wireless printers are a highly effective innovation in business printing. Office Wi-Fi plays an integral role in increasing productivity and you can easily connect your printer to all your office devices. These printers can even be connected to your phone, makes it easier to use. Once all your team members are connected, they can send print jobs if they are within the network range. To find out how your small business can benefit, read on! 1. Flexible Printing Small businesses need to make sure all their systems run smoothly and without a hitch. When things are running as they should, there is nothing as destructive as a printer problem. You can end up losing precious work hours and slowing down your business. If you connect a wireless printer to your Wi-Fi network, all your employees can print at ease whenever they need to. Productivity is increased as no one will have to deal with numerous wire connections that would have otherwise been required. 2. Cost-Effective Printing We all know that the world is pushing for paperless offices so that businesses are more eco-friendly. Even if your a small business you are embracing this, you will still need to print some of your work. To make sure you are doing your part for the environment, instead of buying a printer for each office, why not have one that all your employees share. They can all print seamlessly using the same wireless printer. This will save your business money by buying, powering and running one communal printer that is Wi-Fi enabled. 3. No Wiring Hassles An office that is overflowing with wires is not only an eyesore, it’s a safety hazard. Having to deal with many connecting cables is not only annoying it can negatively impact your business. Instead of spending time untangling wires, your employees can spend that time dealing with client issues. For an office without multiple plug-in printers, buy a communal Wi-Fi enabled printer instead. You will get rid of many cords and you can work in a hassle free, easy printing work environment. 4. Modern Tech Integration Many small businesses use mobile devices for some of their operations. This makes having a wireless printing option a necessity as phones cannot be physically connected to printers. If you get a Wi-Fi enabled printer for your office, all your employees will be able to send any documents they have been working on using their tablets or phones for printing. A lot of printers are now Apple Airprint and Google Cloudprint enabled. This means you can all print on the go. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/02/2022 0

Different Types of Copier and Their Different Uses

Do you want to have an understanding of what type of copier your office really needs? There are a wide variety of different types of copier machines available on the market today, all offering different features. Having knowledge of the types of machines and their wide range of features will help you make the best choice depending on your needs. Here are the different types of copiers and their different uses. 1. Black and white (mono) copiers Black and white copiers are machines that use only one toner color which is black, hence they are called monochrome or mono for short. These machines come in a variety of capacities, from low-end, low volume copiers to high-speed, high-volume devices. These copiers are made for office use, where color is not important. 2. Colour copiers Colour photocopiers can produce colored copies as well as black and white copies. They usually have four drums and four toner cartridges that contain four primary colors, namely cyan, yellow, magenta and black, which when mixed produce all other colors. Colour copiers are usually multifunction devices and are mostly used for business purposes. 3. Network copiers Network copiers can be connected to the office network for remote printing, PC faxing, as well as scan functionality. Almost all digital copiers and multifunction devices either come with the built-in network card or it is available separately as an option. You can connect the copier to your office network to allow everyone to print and scan wirelessly. 4. Multifunctional copiers Also known as all-in-one copiers, these perform more tasks than just copying, such as printing, copying, scanning and faxing. The latest models have internet access and therefore connect to the office network to send files to various locations with different command functionalities. Additionally, the copier can print from portable devices like laptops using a USB or wireless connection and have a document finishing option like booklet folding. This kind of copier is perfect for businesses that besides printing do more, like printing handbooks, instructional manuals, or even booklets for clients. 5. Desktop copiers Desktop copiers are designed to use only A4 paper or smaller size only. These are small, space-saving copiers or the multi-functional copiers that are designed to sit on the desk. They can perform their tasks just like a multifunctional copier does but cannot accommodate A3 sizes because they would be too big and too heavy to be placed on a desk. 6. Wide-format copy machines A wide-format copy machine takes a few moments to print professional-quality copies. The copiers work by using tiny droplets of ink and ejection that create professional-grade copies. They are used in businesses that need to include both graphics and print on their documents such as marketing, architectural, or even the education system. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

15/02/2022 0

Now you’re working from home, do you need to buy a better printer?

With the Corona virus pandemic unfortunately in full swing, you may have been stuck working from home for just a few days or perhaps a week or more already. You may have started to realise how much in fact you relied on the good old office copier. All of a sudden you can’t make copies of important documents, you can’t scan and you can’t fax…were you really still using fax at the office? Needing to buy a better printer now you’re working from home may have crossed your mind. Perhaps you’re also finding yourself in the unenviable but likely unavoidable position of running a home based classroom. And while your kids’ teachers have been kind enough to upload their assignments online, there are most likely still worksheets and a host of other documents that you have to print out to use. So, now that you are working from home, is your printer up to the task? Whatever the reason, you realise buying a better printer may be unavoidable. And probably not just a regular printer, but a multifunction printer; one that can copy, print, scan documents, send scanned documents to your computer, or via email and perhaps even by fax.  Although your company may be reimbursing you for printing costs associated with printing work related documents and possibly for the purchase of such a printer, if your own printer is insufficient for your new printing and scanning requirements, you’re still responsible for maintaining it and would no doubt like it to be reliable and for supplies to not cost more than the printer itself. To ensure that all your home office printing needs are met, choosing the right printer for your temporary (or perhaps more permanent) home office shouldn’t be that difficult if it wasn’t for the sheer multitude of multifunction printers available both in terms of brands, models and optional extras. Buying the right printer Now that you require more from your printer, at least for the near future while you may be working from home, a simple home or consumer quality printer may no longer be enough. You may want to consider a business or commercial grade printer. These types of printers of course come at a higher price bracket. As a result they are often purchased under a lease or rental arrangement, along with some type of service plan or agreements, ensuring you get the most from your printer and costs are manageable in case of a breakdown.  On the other hand, business quality printers tend to be a lot cheaper to run over the longer term. Why do you think there are literally hundreds and hundreds of choices of $60, $100, $200 or even $300 or $400 printers sold by retailers and online stores? Because they make the real money from consumables; inks and toner cartridges. The cost of running these types of printers means you’ll have paid 10x or 20x that much over only a few short years. It is just false economy to utilise a printer designed for home use for business printing purposes. Additionally, business grade printers have better scanning quality and functionality, usually better print quality and are more reliable under higher levels of use, be it printing, copying or scanning.  *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

14/02/2022 0

Managed IT and Finances: The Info You Need

You probably have plenty of concerns about your IT security and oversight, as any business manager does. In today’s world, IT changes so fast it seems almost impossible to keep up with potential hacks or threats internally. But do you need to do it all internally? Actually, no. If managed IT is a new concept to you, then it’s time to look at how the service can help your security and what the connections are between IT and finances. Connecting Technology and Financial Management Technology and financial management in your business are closely linked. Some ways are for potential financial issues, and some are to find savings. There are two main connections here, one expensive and one for savings: IT security issues can have a major (negative) impact on finances If you have a security breach or data hack, your business is in danger. There will be lawsuits and legal issues, and other huge, unplanned expenses. Getting ahead of IT security pays off in the long run. Managed IT can help save money on security, in-house IT staff, and any other IT issues In addition to protecting your security, finances, and assets, managed IT can find notable business savings by improving in-house staff productivity, streamlining security, and creating a reliable IT security budget. Save with Smart Investments Investing in the right services to build and grow your business is critical to staying on the right track. Managed IT is one of the key ways to keep your technology secure and your office protected, no matter what changes are ahead. The better thing we can do is the fact we can state the obvious Talk to the Businesses that are Here to Help Managed IT support starts with the right vendor team.  Reach out to a local provider to see how an managed IT team can help your business save money and time while implementing key security measures and oversight. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/02/2022 0

Top 5 Advantages and Disadvantages of Wireless Printers

Nowadays, printing technology is quite advanced, with many different types of printing solutions available. Wireless printers are one of the newer types of printing technology that are changing the looks of many offices. However, despite the many benefits they offer, wireless printers also have some disadvantages. Here are the top five advantages and disadvantages of wireless printers. 1.  Networking With wireless printers you can connect your computer, laptop or other electronic devices without the need for cables, cutting down on the potential hazards of tripping and electrical fires that come with too many cables. 2. Many people can use one printer If there are many people in the house working on different documents, each of them can print their project from where they are if networked to the wireless printer. Wireless printers can enable you to network with your mobile devices like smartphones and tablets. 3. Internet printing An advantage of a wireless printer is that documents can be printed directly from the cloud or other online data storage centres without the need to first download the document from the internet. 4. Multifunction Since most wireless printers come with multiple functions, documents copied, scanned or faxed can be directly sent to your smartphone, tablet, laptop or all three. Documents to be faxed or saved on the printer can also be sent from any of these devices. 5. Reduced costs Unlike having multiple printers, using a single device reduces the expense of purchasing replacement ink and toner cartridges. You also save money, because with the wireless printers you don’t need the installation of cables and connectors. 6. You need a wireless router A disadvantage to the wireless printer is that you need a wireless router or an access point. Without a wireless network, you cannot use the wireless printer. However most homes and offices today already have their wireless network. 7. Possible interference Wireless also works just like an internet router works, thus there is always a chance of interference which can be very frustrating if your document does not make it to your printer or is really slow. 8. The range The range of a wireless network can be a big limitation for placement, especially if you are using the wireless printer in a large office or building. 9. Security issue Where many people are accessing the wireless printer, you may send your document to the wrong printer if there is another compatible printer, which is a problem for documents that have personal or confidential information. 10. Reduced speed Wireless printers can sometimes print slowly or have print errors if the network is busy, if there is interference in the network or if there is low signal strength. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/01/2022 0

6 Secrets to Choosing the Best Office Equipment

Functional office equipment is an essential need -and that’s no secret. But what is, is how to make sure you get the best fleet for your office. Can you boost productivity, cost management, efficiency, and employee morale by having the right equipment? You’d be surprised at how your office can level up when you have the right equipment. Office Equipment Increases Productivity Your office can boom or bust based on having the right equipment that meets your needs and matches employee and customer workflows and communication flows. Office equipment ensures that your workplace productivity, efficiency, and functionality are top-notch, and your teams are functioning at their highest level. But, if you don’t have equipment functioning, how can you expect employees to have a high standard? That’s the issue – you have to ensure your machines are in good working order and have the features you need to get the work done at a high level on time. Top Tips to Get the Best To make sure you build out an office fleet that meets your needs and your office functionality, follow these six secrets to getting the most for your money. Work with a reliable vendor partner Address what your business needs Look into new features Consider network connectivity Invest in long-lasting equipment Know what you’re looking for and match that with the product that elevates your operations *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/01/2022 0

New or Used Copiers – Which is Best to Buy?

A new office copier is not the cheapest item you will purchase for your business. Prices range from several thousand to tens of thousands of dollars. For this reason, businesses often consider looking at used or reconditioned, also called refurbished copiers when looking to buy a copier. This guide is aimed to help you decide whether buying a new or a used copier is the best choice for your business. What is a used or refurbished copier? A refurbished photocopier is a used copier that has been completely serviced and revamped. All worn and damaged parts of the copier were inspected and then replaced. A used copier is simply that; a copier that has been owned and used and is being re-sold. If you are on a strict budget, buying a used or refurbished copier is a great alternative. Properly refurbished copiers can provide reliable service for many years, as long as it is properly maintained. Note the words “properly refurbished copiers”; if it was just cleaned and made sure it still works is not exactly a “refurbishment”.  Before you make any decision, make sure to ask the dealer what exactly has been done in their refurbishing process. Used Copier Price Don’t fall for extremely attractive deals that look too good to be true. In the copier industry, they always are. Dealers often like to sell used and refurbished copiers, as they provide almost 100% profit. The previous owner has already paid for it and it has simply come back as a trade-in or ex-lease machine. If you’re considering buying a used copier on an ‘as-is’ basis, most likely for a very attractive looking discount and little or no warranty, it’s a case of buyer beware. You may come to regret it later when costly repairs leave the machine inoperable for long times and your initial savings are eaten up by parts and service costs. But if you buy carefully with some due diligence, it is definitely possible to get a great deal for a machine that will last you for many more years. Condition of a Used Copier Used copiers should, as a minimum, have been thoroughly cleaned both inside and outside and have all worn parts replaced. Ideally they should also have a low meter count. Warranty and Service Any reputable used photocopier dealer will be able to tell you exactly what has been replaced and what is covered by the warranty. Refurbished copiers may have additional parts replaced and should come with full warranty. 30, 60, or 90 days are most commonly offered. However, don’t ever settle for a 30-day warranty. Make sure you get at least 90 days. Any serious dealer will offer you this if you convince him to. Because even a used business copier can still cost thousands of dollars, you should ensure your investment is protected with a maintenance agreement. This should cover all the parts that typically wear out during use or break, including belts, drums and fuser rollers. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

26/01/2022 0

Are You a Good Candidate for Cloud Computing?

Cloud computing has a nice ring to it, and you may have heard a thing or two about it in the past few years. But, maybe it didn’t quite make sense or seem applicable to your company. Investing in cloud services is right for many businesses across industries. If you’ve considered it or are even just curious about cloud computing, here are the basics and some extra helpful details to get you started on the future of your business. Investing in Office Services Cloud computing refers to a global server network that creates data storage in a “cloud” or on off-site servers. These servers (or this information) is accessed via the internet, from anywhere and at any time. Cloud computing also has extreme security measures to protect the data stored on the servers. Investing in office services that streamline workflows and make it easier for your teams to operate securely from anywhere is more than worthwhile in today’s ever-changing business environment. Cloud computing – with storage, access, and security incomparable to hard copy data – might be the best step to securing your business’s future. Cloud Computing for Your Company Cloud computing is efficient for any company looking for growth and development in the digital sphere. With flexibility, scalability, security, and cost savings across the board, your company will wonder why you didn’t consider cloud computing a critical office service long ago. Now is the Time Don’t wait to update your storage and operations systems so you can have tighter security, functional operations, and access from anywhere. Get ahead of 2021 and anything that’s to come with Base Technologies. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

25/01/2022 0

How Data Security Protects Your Business

Data security means establishing protocols, policies, and procedures to protect your business data from loss, hacking, unauthorized access, and other issues. Most organizations have data security processes and controls in place, and some have better systems than others. If you’re wondering if now is a good time to address data security, update your systems, and find a reliable vendor partner, the answer is yes. Time to talk to Base Technologies. Another aspect of data security includes safeguards to prevent network hacks and protect devices, which is also part of the Base Technologies office services. Read on for more. Office Services Most office services, like managed print, managed IT, and document management, focus on data security as an essential part of the service. The benefits of data security include guarding all valuable company information, protecting your reputation and client data, saving money by being proactive, and building a competitive edge of protection for your company. Data security problems can be costly for your business. It is not just expensive to fix initially, but also in fines, litigation, losing business, and other issues. Stay Ahead of Security Issues The four pinnacles of data security include: Training employees Using tools like firewalls and encryption Enforce data backup Be proactive with updates and patches The most important aspect there is being proactive. Getting ahead of hacks or other data issues is critical and will save your business the most money in the long run. Invest in the Best Get your office security lined out to protect you from the worst, but expect the best-case scenario. The professional team with Base Technologies are security experts that know how to work with any industry and any size business. Today is the day! Let’s get going. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

24/01/2022 0

5 Considerations to Get the Right Office Equipment

Businesses are investing in getting the right storage and equipment solutions now like never before. Why? Because the work world is changing fast, and adapting is the only way to stay ahead of the competition. What does the right office equipment look like for your business? Read on for a few strategies from the professionals, or reach out directly to Base Technologies for information specific to your company. Where to Start Evaluating the office equipment you currently have is your first step to efficiency and strategic spending. Understanding the volume, quality, specifications, and additional features or functions that your office needs is the best place to start when deciding how to shift your approach to office equipment. You can also ask employees what they would love to have to be more productive and to improve data security in the office. Input is always essential to buy-in. In a nutshell, the five considerations for evaluating office equipment are: Volume needed and common user numbers Special features required Employee expectations and productivity Cost and features comparison Future needs and advanced technology What to Know Next, you’ll want to have an idea of what your office equipment can look like at top performance. Base Technologies can work with you to help create some ideas of what your office will look like when operating at your highest level after investing in the right office equipment to build your business in today’s world. Invest in the Best Equipment for Efficiency The right equipment needs to match your office and your operations. That kind of personalized service only comes from Bizcopier, where we work with you to address your office equipment needs. We’ll exceed your expectations – get in touch today. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/01/2022 0

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