Category: Information

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

What are some reputable copier and multifunction printer companies?

It may take some time to find the MFP that is best for your company, but it is critical to evaluate your needs and learn about the features that different brands and models offer before making a decision. It may aid in narrowing narrow the options down to about three brands, and then decide which can give you the best price. The following are the major players in the MFP market. You should think about it. Brother Brother, best known for its specialty fabric printers and industrial sewing machines, also manufactures and sells multifunction laser copiers for home use, small and medium businesses, and large businesses. Small Brother MFPs start around $130 and typically print at 12 ppm, whereas the all-in-one Brother MFC-J6945DW INKvestment Tank, which we recommend for SMBs, costs around $380 and prints at up to 22 ppm. Canon Canon’s small desktop MFPs are well-liked due to their appealing design, high-quality scanner, and low entry price. Canon’s business-worthy tabletop machines start around $200, while office copiers range in price from around $750 to more than $5,000, depending on configuration and features. Canon’s production printers are popular among businesses that require high-end in-house printing, and the company is known for providing some of the best leases and servicing packages available. Epson Epson manufactures high-end photo printers, fabric printers, and multifunction copiers for businesses. Epson’s quality extends from its compact series of home office machines to its commercial wide-format and graphics printers. Epson also manufactures specialised printers for signage, art reproductions, healthcare labels, dot matrix receipts, and other applications. EcoTank printers from the company are an excellent choice for microbusinesses looking to reduce ink costs. The cartridge-free printers come with up to two years of ink in the box and vessels that can be refilled with inexpensive ink bottles. HP HP’s affordable multifunctional copiers are popular because they come in a variety of configurations and sport one of the best touchscreen interfaces of any printer brand on the market. HP’s all-in-one home printers start at around $80 and print 5.5 to 8 ppm, depending on the model. Its SMB printers range from $160 to $1,000 and can print 18 to 55 ppm. For several thousand dollars, HP also offers enterprise printers that can produce 30 to 75 pages per minute. HP’s all-in-one printers can print, copy, scan and fax documents. HP also owns Samsung’s?copier division, which, in recent years, has become known for beautifully designed machines with fast scanning and printing capabilities. HP machines are best suited for standard SMB needs, not for high-volume or production printing. Konica Minolta Konica Minolta offers a full range of copiers, including multifunction office systems and large production printers, which are known for their ability to handle high print volumes. The company’s high-end professional models can output up to 136 ppm in monochrome print, while most midrange models offer 28 to 65 ppm. Konica Minolta’s newest line, the Bizhub i-Series, is built to increase office productivity and accessibility with its wireless connectivity, voice control, standard 8GB of memory and security features. The i-Series uses Konica Minolta’s Simitri HD polymerized toner to guarantee high-quality printing and reduce the printers’ impact on the environment. Kyocera Like some other copier companies on this list, Kyocera offers comprehensive document workflow solutions, with specialty services for education, government, healthcare, legal, manufacturing and enterprise organizations. Kyocera’s business-focused multifunction copy machines are known for their durability and ability to handle a high volume of work, with ppm ranges between 25 and 35. The machines are designed to be accessible and easy to use. With features like touchscreen control panels, mobile accessibility and embossed marks (buttons you can recognize by touch), these printers are built with users in mind. Lexmark Lexmark makes multifunction copiers and offers industry-specific managed services, as well as unique features, such as Pantone color matching, which is ideal for brand consistency. Lexmark’s enterprise and SMB printers are its star products. It has machines for teams of all sizes, with features to meet their needs. Small work-group printers have a dual-core processor and 2GB of memory for faster, more efficient production. Most Lexmark machines come standard with Wi-Fi connectivity, security features and an excellent touchscreen interface, which makes them popular with users of every ilk. Ricoh It manufactures copiers and printers under the Ricoh brand, and it owns and operates operates a number of well-known copying companies, including Savin, Hitachi, Lanier, and InfoPrint Solutions Co. (formerly IBM Printing Solutions) Systems Division), but the quality varies greatly depending on the brand. Ricoh’s branded office printers are well-known for their high quality and versatility. capacity, speed, graphics, and an all-encompassing document workflow solutions, as well as managed print services. Ricoh is a better fit. established SMBs as opposed to microbusinesses or home offices. Ricoh is the world’s largest copier manufacturer. It manufactures and sells Sharp Although Sharp is best known for televisions and monitors, it is also in the printing business. The company primarily sells office and production printers rather than home office or personal-use machines. Most Sharp copiers increase workflow efficiency through a 10.1-inch touchscreen panel that allows a user to edit documents and rearrange files with the drag of a finger. Sharp copiers’ reliability, user-friendly interfaces and functionality right out of the box make them a good choice for small business owners who may not have an in-house IT team. Xerox Xerox’s multifunction printers are reliable and offer features to meet the needs of SMBs. These machines have easy-to-use interfaces, mobile accessibility and environmentally friendly features, such as energy-saving modes. Depending on your printing needs, the prices can run from about $300 to over $15,000 for models that have tremendous output. The company’s MFPs have excellent color quality due to Xerox Color Correction technology. Businesses will find Xerox MFPs easy to use and appreciate the company’s excellent customer service. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

24/11/2023 0

10 ways you can stabilize your WiFi connection

1.Restart your internet router Simply turning it off and back on has been a tried and true method of repairing electronics. And, regardless of which website or forum you visit, the first suggestion is always to restart your device. Rebooting your router starts the setup process, disconnects and reconnects you from all wired and wireless networks. While restarting your router may appear to be an age-old solution, it only marginally prevents your router from slowing down over time. However, rebooting your WiFi router shouldn’t be something on your daily task list. As Sandeep Harpalani, Vice-President of Product Management at Netgear, told Wired, you shouldn’t randomly reboot your WiFi router unless you actually encounter poor WiFi speeds, slowdowns or interference issues. Especially if your WiFi band selection is set to Auto, rebooting would force the router to choose the best channel with the least load and interference on starting up. 2. Move your internet router to somewhere central in your house/apartment Solid concrete walls, ceilings, and wooden furniture may interfere with or completely block your WiFi connection. Depending on your floor plan, strategically positioning your router in a central location where it can reach all WiFi devices can make a difference. Try placing your router in an open area with no major walls separating spaces, which will provide you with the best WiFi connection possible with the least latency and interference. The only major hassle, however, is that you have to be creative with your cable management, especially if your router is feeding hardwires into desktop PCs and smart TVs. According to manufacturers, the best spot to hang your router is midway on the wall, with half of the antennas facing forward and the rest upward. Avoiding electromagnetic devices such as microwave ovens and RF devices is also an effective approach towards eliminating connection interference. 3. Hardwire everything using an Ethernet Excessive network load, particularly on the same bands and channels, can reduce WiFi speed. While phones and laptops require wireless networks for portability, other devices, such as your desktop or smart TV, can get by with hardwired Ethernet. Connecting your stationary devices with Ethernet not only relieves the load on your WiFi, but it also provides much more reliable bandwidth and latency to hardwired devices. If your WiFi router is fairly modern and is from reputable brands such as Netgear, Asus, D-Link, and Mercusys, chances are that you already have at least four Gigabit Ethernet ports on the back. All you need now are some Ethernet wires. Similar to moving your router to an ideal location, getting devices hardwired also requires cable management skills. An hour of effort in chucking cables under the carpet and through existing electrical conduits will get the job done. 4. Enable dual-band if your router supports it Having dual-band support in WiFi routers isn’t an added feature anymore, and boasted of by nearly all routers, whether affordable or expensive. But if you still don’t have dual-band turned on, you are missing out on higher WiFi speeds. As more and more devices can now connect to 5GHz bands, enabling it on the router will bring significant improvements in your performance and offer the best WiFi connection. Here’s how you can enable dual-band on your latest router: Step 1: Browse the admin login page of your router by entering the default login IP address as written on packaging. Step 2: Now, log in to your router settings as an administrator either with the default or custom login credentials. Step 3: Hop over to the WiFi section, and make sure that 5GHz band is enabled and secured behind passwords. Step 4: Finally, check all your devices that support dual-band WiFi and connect to both WiFi networks that show up. Although the relatively newer 5GHz band offers a shorter range as compared to 2.4GHz, it delivers 6x the bandwidth to every device. The combination of 2.4GHz and 5GHz WiFi, therefore, can efficiently adjust between better speed and coverage. Modern routers with dual-band WiFi connectivity give you the option to set the same SSID and password for both networks, allowing devices to switch dynamically, while lowering signal interference and latency on your WiFi. 5. Kick out unwanted WiFi devices As it turns out, our office or home WiFi networks may have to welcome intruders and unwanted guests, or more specifically, unauthorised devices, from time to time. If your WiFi network is fully open, has a weak password, or someone who you shared your password with months ago is still hogging bandwidth, your home or office WiFi network may be piggybacked unnecessarily. Each unwanted device adds to the congestion, resulting in slower WiFi speeds. The solution is simple. Open your router’s admin settings and scrub through the list of wired and wireless devices connected to your WiFi router. Find out the devices that you don’t recognize and simply kick them out! Your router may also feature an inbuilt traffic analyzer that lets you see which devices are consuming higher chunks of data and enable bandwidth capping for specific devices that can saturate your entire bandwidth in your plan. 6. Expand WiFi range with an extender One WiFi router may not be enough, especially in multi-story buildings and large apartment spaces. WiFi reception and speed are already having difficulty penetrating wooden furniture. When concrete ceilings are added, the situation worsens. In this case, getting one or more WiFi range extenders from the same brand as your router to stabilise WiFi connections across different floors and improve bandwidth is an inexpensive yet very effective solution. WiFi range extenders are essentially signal boosters that feed off of Ethernet and rebroadcast it on the same band and login credentials. On the other side of the spectrum, there are Mesh WiFi Systems. While Mesh WiFi is significantly more expensive than adding range extenders, they can efficiently route your internet traffic with smart home devices daisy-chained. For new setups, mesh WiFi is future-proof and will provide the best WiFi connection for years to come. 7. Update…
Read more

23/11/2023 0

What Is a Printer Cable?

For one reason or another, almost every business requires a dedicated printer, and most printers require a cable to interface with a single computer or the office network. A printer cable is just that: a cable that connects a computer or network hub to a printer. As printer cables, various types of cables are used. Serial Many older printers use the RS-232 serial connector, which is a serial input/output cable with 25 or 9 pins. Prior to the introduction of USB, these cables were the standard peripheral cable, but they have since become much less common. Some modern printers still use these cables, but most modern computers only support the 25-pin and 9-pin connectors to varying degrees, necessitating the use of an adapter in most cases. Parallel Cables Another type of connection found on older computers and printers is the parallel cable. Parallel cables typically have two connectors on either end: a DB-25 25-pin connector that connects to the computer in the same way that a serial cable does, and a 36-pin micro ribbon connector that connects to the printer. These cables, like serial cables, were extremely common prior to the release of USB, but they have gradually become obsolete. Parallel connections on modern printers are uncommon, and support for them on modern computers is minimal at best. Most of the time, an adapter will be required to connect it to your company’s computer or network. FireWire Many modern printers include a FireWire connection. FireWire, also known as IEEE-1394, is a high-speed serial bus connection that provides faster data transfer speeds than traditional serial and parallel connections. The standard, developed by Apple, was released in 1995 but did not gain widespread acceptance until the 2000s. These cables are widely supported in many computer systems, though not as widely as USB. USB The Universal Serial Bus (USB) is a serial bus connector that has widespread support and widespread adoption. USB devices are plug-and-play devices, which means that no additional driver software is typically required; drivers and device information are added to the computer upon cable connection. USB connections are widely used in modern computing. Most computers have several USB ports to accommodate a variety of peripherals. The most common ports are USB 2.0, though USB 3.0 is gaining market share since the technology’s release. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/11/2023 0

How Data Security Protects Your Business

Data security means establishing protocols, policies, and procedures to protect your business data from loss, hacking, unauthorized access, and other issues. Most organizations have data security processes and controls in place, and some have better systems than others. If you’re wondering if now is a good time to address data security, update your systems, and find a reliable vendor partner, the answer is yes. Time to talk to Base Technologies. Another aspect of data security includes safeguards to prevent network hacks and protect devices, which is also part of the Base Technologies office services. Read on for more. Office Services Most office services, like managed print, managed IT, and document management, focus on data security as an essential part of the service. The benefits of data security include guarding all valuable company information, protecting your reputation and client data, saving money by being proactive, and building a competitive edge of protection for your company. Data security problems can be costly for your business. It is not just expensive to fix initially, but also in fines, litigation, losing business, and other issues. Stay Ahead of Security Issues The four pinnacles of data security include: Training employees Using tools like firewalls and encryption Enforce data backup Be proactive with updates and patches The most important aspect there is being proactive. Getting ahead of hacks or other data issues is critical and will save your business the most money in the long run. Invest in the Best Get your office security lined out to protect you from the worst, but expect the best-case scenario. The professional team with Base Technologies are security experts that know how to work with any industry and any size business. Today is the day! Let’s get going. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/11/2023 0

Features to Look for When Buying New Office Equipment

This year is a great time to make upgrades to your office equipment. Why? The office is changing more than ever, technology has made significant strides in recent years, and as employees return to the office, you can set a standard with productivity and enhanced features. Why make the updates now? We’ll outline some key changes below. Technology Changes Plenty of technology shifts can increase your office productivity and advance your communications. Some key tech changes includes increased volume, functional applications that connect to your networks, advanced finishing features, multifunction technology, and more. Also, mobile technology plays a major role in today’s workforce, and your office equipment can meet you where you are – add mobile print to your printer so your teams can print from anywhere. If any of these sound like they could boost your business, it’s time to start looking into your next office equipment. Advanced Features and Systems Features and systems have also taken big strides in the last four years. With affordable, high-quality color and volume enhancements, you can add extra brightness to your communications. Also, finishing features include sorting, stapling, collating, and booklet making to create visual information for your clients and customers. Don’t wait any longer to get what you need – it’s time to catch up with the technology so you can keep your business moving ahead. Your office equipment solutions shouldn’t be a huge challenge. You want it to be easy to communicate needs and find out exactly how your office can benefit from upgraded equipment. Talk to a local provider that will walk you through the process and help you evaluate, analyze, and understand your needs – and get the equipment to support your business. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/11/2023 1

Office Copier Tips: What is Papercut and What are the Benefits?

You might have heard some of your business associates mention PaperCut but don’t know what they’re talking about. You’re wondering, “What is PaperCut, and how can it benefit my business?” The first part of the question is easy to answer. It’s print management software that you can embed into your office copier. The second part of the question is a little bit more involved, so let’s dig into the benefits. How Does PaperCut Benefit Businesses? Your authorized printer dealer or local copier company, like AOS, can help you add PaperCut to your multifunction printers (MFPs). Once doing so, you’ll have access to features that include print tracking, print policy management, Find-Me printing, and so much more. Although these features provide numerous benefits, some stand out more than others. Reduce Printing Costs  On average, companies spend $1,200 per employee per year on printing costs. The costs are so high that they can make it almost impossible for small to medium-sized businesses to profit. Fortunately, you can drastically reduce printing costs with PaperCut. There are tons of ways you can lower your printing costs with PaperCut: You can set filters and rules, so your employees print in black and white instead of color. This alone can save your company a bundle. You can use filters and rules for double-sided printing, cutting your paper consumption in half. If you cannot print all of your documents on both sides, you can use filters to encourage employees to use double-sided printing when possible. Print scripting can also help you reduce your costs. Once enabled, it will evaluate the available devices and send each print job to the most affordable one. On top of these three reasons, PaperCut lets you set print quotas and budgets. This is especially helpful if your employees tend to print many pages for personal use, as they’ll be less inclined to do that when there’s a budget or quota in place. After all, they don’t want to have to let you know they’ve reached their budget without getting their work done due to personal projects. This will do more than cut paper costs—it will also help you save money on toner. Additionally, you can use the software to enable printing chargeback for applicable clients. While this isn’t an option for all industries, it can come in helpful for those that bill clients for printed pages. Improve Security With PaperCut Keeping your documents secure is also vital for your business or organization. Fortunately, PaperCut has numerous features that will help you improve document security: You can use features like two-factor authentication and secure print release to ensure that the documents go to the right people. You can benefit from security features that include print archives, digital signatures, and watermarking. You’ll have access to audit trails to help you evaluate your document security needs. Your business’s reputation is on the line each time you step into the office. You can maintain a solid reputation in your industry by improving security, so this is critical. Make Printing Easy for Staff While you want to maintain control over your office printing environment, you also want it easy for employees to produce the documents they need. Fortunately, PaperCut lets you keep control while making printing more accessible than ever for your staff. First, your employees will love using “Find-Me printing” once you enable the PaperCut software. This feature releases jobs to the office copier closest to the employee, saving them time. Then, they don’t have to go from copier to copier, looking for the right one. Also, PaperCut allows employees to add their own devices to the network and print from mobile phones and tablets. You’ll just need to add the devices to the system, and they can get to work with ease. By making it easier to print, your employees should enjoy a boost in productivity. That, of course, can lead to an increase in revenue. Become More Environmentally Friendly More and more business owners and managers are emphasizing their role in the environment. They’ve discovered that being environmentally friendly provides a competitive advantage in saturated markets while also helping them become more productive. If you’re interested in joining the environmental movement, PaperCut can help you reach your goal. With papercut, you can reduce consumable waste once you enable quotas and print policies. Additionally, the software provides reports on carbon emissions. You can even look at the impact your printing has on trees and make changes as necessary. If you need help choosing which rules to put in place, your authorized copier or printer dealer can help. In fact, your dealer can go over all of your needs and set the rules for you. Then, the dealer can review your reports to show you how you’ve cut waste since starting to use PaperCut. Identify Waste by Department and Employee You can use PaperCut to generate reports that track printer usage by department and employee. You can then review the data to determine which departments have lots of waste and which ones are making wise printing choices. A printer usage tracker helps identify issues by department and employee. You can use the information to inform your printing policies moving forward. Bypass Offline Devices Your main office printer might go offline from time to time. While that can be frustrating, PaperCut can help you avoid work bottlenecks. When a printer is offline, it can recommend another device to use. This improves efficiency while reducing frustration, and you’ll even notice a boost in productivity with this feature alone. The Final Say: PaperCut Is an Asset for Business These are just some ways that PaperCut helps businesses of all sizes—so be sure to contact an authorized printer dealer if you would like to learn more about using the software. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/11/2023 0

How Can Managed Print Services (MPS) Grow My Business?

Have you ever heard of managed print services (MPS)? You might be wondering how managed print services can grow your business, and there are actually numerous benefits to adding this service into the mix. Learn more by reading below—it’ll give you better insight when you consult with an authorized printer dealer, like Bizcopier, to set up the service. Benefits of Managed Print Services If you sign up for managed print services, a third party will manage and optimize your document output. This is an involved process that starts with an audit and needs assessment before creating a printing plan. Let’s go over some of the top benefits you’ll receive when using managed print services. Improve Printing Efficiency Improving efficiency is one of the keys to growing your business—that’s why so many business owners are making the switch to managed print services. After conducting a complimentary audit and needs assessment, your MPS provider will discuss which devices you need to upgrade and replace to improve productivity and efficiency. The provider can take care of the upgrades and replacements for you to get down to business. Additionally, the provider can analyse the workflow to ensure that the printers are in the proper locations. If not, your provider can strategically place or sometimes even consolidate them to make them easier or access. The new configuration will reduce congestion while improving efficiency. Eliminate Waste With MPS If you don’t use managed print services, you likely don’t know where all your printing money is going. It’s hard to track expenses, so you continue to write extensive checks month after month to handle your printing needs. Fortunately, you can reduce costs when you partner with an MPS provider. First, you can save money by upgrading to more efficient multifunction printers (MFPs), but that’s not all. Your MPS provider will also create reports that show printer usage by employees and departments. This will allow you to look for waste and then set a printing policy to reduce it. For instance, you might discover that employees print in color when it’s not necessary. Your MPS provider can set quotas and rules to prevent this from happening. The provider can even grant color printing privileges to some employees and departments but not others. Additionally, the rules can reduce the number of documents employees can print, so they will only use the printer for work instead of personal usage. Automatic Consumable Replenishment It’s hard to grow your business if your MFP is down for the day because you’re out of toner. If you replenish the toner yourself, this might be a common occurrence at your office. After all, you are busy, so it’s hard to get the timing right when ordering replacement toner. That will be an issue of the past if you partner with a managed print services provider. The provider will use remote monitoring to check your consumables. When your toner gets low, it’s monitored and automatically shipped to your office before you lose access to your office printer. Thus, you can keep your machines up and running at all times. One Point of Contact for Printing Needs Right now, you likely use an assortment of vendors to handle your printing needs. It’s hard to grow your business when you’re constantly trying to track down the right vendor. You can avoid this problem by using managed print services. The MPS provider will be in charge of all of your printing needs, so you’ll have a single point of contact. It’s much easier to meet your office’s printing needs when one company takes care of everything for you. Grow With Managed Print Services If you’re focused on growing your business, you need a flexible printing solution that can meet your ever-changing demands. You’ll find this with managed print services. Your MPS provider can stay on top of your business’s evolving needs and make changes to your printing environment as needed. You won’t even have to let your MPS provider know when your needs change. Instead, the company will know by reviewing reports and monitoring your devices remotely. Of course, you’re also welcome to reach out to the provider at any time to discuss your needs. The Final Say: Partner With an MPS Provider to Grow Your Business A managed print services provider can support your needs while growing your business. Then, you can focus on other aspects of your company without worrying about print management. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

15/11/2023 0

Nine Tips for Preventative Maintenance on Copiers

Keeping your copier in working condition is a necessity for maintaining a stable workflow. Because of that, preventative maintenance can help keep your copier working as intended for a long time to come. Below are nine helpful tips that can aid you in maintaining your copier’s condition. Start the Copier Early As a rule of thumb, booting up the copier at the beginning of the day before it is needed can help avoid extra wear and tear. Starting early allows the device to properly warm up before being used. Think of it like an athlete who needs to warm up before heading onto the field. Perhaps not warming up might not cause damage early on, but as the copier ages, wear and tear will accumulate. Giving it a chance to warm up before heavy use can help alleviate that to some extent. Modern copiers usually have an option to start up when you walk by them for this reason. Use Quality Toner and Paper Like most machinery, using quality parts and supplies goes a long way in maintaining the longevity of the device. For copiers in particular, using quality toner and paper is key. Although purchasing cheaper products may save a few dollars in the short-term, using good toner and paper can help a copier work as intended for much longer than when using alternative supplies. Many copier providers will provide optimal toner as part of a service and supply agreement. Taking advantage of that can alleviate cost concerns without sacrificing toner quality. Clean the Slit Glass Regularly One of the most common issues with copier usage is streaks on copies. How can you fix streaks on copies? Most of the time, cleaning the slit glass should do the trick. If you need more information on how to clean the slit glass on Kyocera devices. Request Scheduled Cleaning Along similar lines as streaks on copies, you may have issues with blotchy or faded prints. One of the best ways to fix these issues is by cleaning the device. In cases where you expect to print a large number of documents, requesting a device cleaning with your copier repair provider before or after can increase the lifespan of your copier. In some cases of faded prints, the toner cartridge may be old, but it is best practice to contact a copier repair provider for assistance when such printing issues occur. Only Contact Qualified Technicians When your copier requires service, always call a qualified technician. Many copier providers can provide service as part of a service and supply agreement without requiring extra charges. If you have an agreement with a copier provider, always call them for service instead of reaching out to third party technicians. If you are in need of service on a copier but do not have an agreement with another copier provider, American Office Solutions would be happy to discuss options. The service technicians working alongside AOS have years of experience and numerous official qualifications under their belts. Check the Waste Toner Another important aspect of preventative maintenance is checking the waste toner cartridge levels on a regular basis. Although a full waste toner will not cause extra damage, it can affect workflow. Ensuring you have an extra waste toner cartridge on hand at all times can help avoid workflow interruptions. If you need more information on waste toner, click here. Load Paper Carefully Although it may seem simple, loading paper into the paper trays carefully is important for avoiding excessive paper jams. Haphazardly tossing stacks of paper into the trays may leave gaps that can lead to excessive paper jams that may interrupt workflow. Always make sure paper is placed into the trays neatly and snugly and fan the paper as necessary. Let the Copier Rest Allowing your copier to rest from time to time is another great way to increase the longevity of your copier. Much like a car, leaving the device running 24/7 can lead to extra wear and tear, though to a lesser extent. A good practice would be to occasionally shut the copier off during a weekend or holiday. Handle the Copier Gently While it may seem simple, handling your copier with care is one of the most important aspects of ensuring the working condition of the device. For example, setting a coffee mug on top of a printer or copier or hitting the device are both bad practice that can potentially cause irreversible damage. No matter what it is, treating any object with care is important for longevity’s sake, and printers and copiers are no different. Also, purposely damaging company property is a bad idea no matter when or where. The Final Say: Take Care of Your Copier, and It Will Take Care of You The nine tips mentioned above should allow you to maintain the working order of your copier for a long time to come. However, no matter how well you take care of your device, all printers and copiers have a shelf life. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

14/11/2023 0

How Many Pages Per Minute (PPM) Is the Right Speed for Your Office Copier?

Every business has different printing needs. Some businesses might require thousands of copies in a single day while others might not print as much in an entire year. Because of the vast differences in printing or copying needs, choosing a multifunction printer (MFP) with the most fitting printing speed is imperative for maximizing workflow. Available Copier Speed Options Printing speed works on the standard basis of Pages Per Minute, or PPM. Determining what level of PPM works best for your office can help you make the best choice in copier. Most multifunction printers have a set of standard printing speeds with separate model numbers to identify them. Oftentimes, model numbers actually contain the printing speed of the device within. One such case is the TASKalfa 4004i having a 40 PPM printing speed as identified by the first two numbers of the device. These measures of printing speed remain similar even across companies with only occasional slight differences. What Copier Speed Is Best For Your Office? Since there are a wide array of printing speed options, how can you find the best copier to fit your printing needs? Usually, when you contact a copier provider to ask for quotes on a multifunction printer, the sales representative will ask how many prints and copies your business uses on an average monthly basis. This is often referred to as an Average Monthly Volume. Having this information on hand when you start shopping for a new copier or upgrade of an already-owned copier is vital for the provider to most accurately support your printing needs. On the lower side of average monthly volume would be businesses printing less than 3,000 pages per month. In such cases, a 25 PPM can handle the load despite being the lowest available printing speed. Once the printing load goes beyond that, an upgrade to a 35 PPM copier would be recommended. A 35 PPM copier can respectably handle up to 10,000 average monthly prints, but at that point, faster options may fit your office needs better. On the middle of the spectrum for printing speed needs, businesses that print more than 10,000 pages each month will need a multifunction printer capable of 40 Pages Per Minute at the very least. This printing speed will need to increase as the average monthly volume approaches the 30,000 mark. At that point, a 50 PPM copier will most likely be needed in order to keep up with the high usage. From there, we start reaching the higher end of 40,000 average monthly prints and beyond. The best copier speed to keep pace with 40,000 monthly prints or copies is a 60 PPM copier. This speed of copier should suffice for most larger businesses. For businesses requiring upwards of 50,000-100,000 documents to be printed every month, an even faster multifunction printer may be necessary. A copier sales professional can ascertain the specific needs of your print environment and recomend the devices that will meet your workflow. The Final Say: Seek Out the Best Copier For Your Needs Although the above standards fit as a general rule, there are always exceptions. For example, some businesses may require a massive number of printed documents in a single week, yet print almost nothing for the rest of month. In such cases where there is fluctuation, we would take an average of multiple months copy volume to determine print speed. On the other hand, a company printing a steady number in the low thousands every week may only need a relatively slower 35 PPM copier to keep pace with their printing needs. In the end, seeking advice from your local copier provider can lead you to the best options for any unusual needs you may have. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/11/2023 0

Is It Time To Change From Analog Fax to Cloud Fax?

As years pass, technology continuously evolves. Changes to the devices that businesses use every day in the office can prompt a need for switching over to a new device or system. The consequent transitional period of such situations can often be clunky but bring great benefits in the long run. A current major transitional period that will greatly affect numerous businesses and organizations in the near future concerns the POTS (Plain Old Telephone Service) Copper Lines that are used for Analog Faxing. According to an announcement made by the FCC, traditional analog copper POTS (Plain Old Telephone Service) lines will begin being phased out by August 2022. These old copper-based lines that support the current ecosystem of faxing will see a huge increase in costs, causing increased costs in maintaining the current fax lines. Now is the best time to change over to an E-Faxing solution, and here’s why. What Is Analog Fax? The current definition of a fax is: an image of a document made by electronic scanning and transmitted as data by telecommunication links. Analog Faxes specifically use a phone line to send or receive one fax at a time to one location. In other words, Analog Faxing requires the use of both a fax machine and a dedicated phone line to send faxes. Do Businesses Still Use Analog Fax? Some businesses that have already switched over might wonder if others still use Analog Faxing. Short answer? Yes. There are numerous businesses and organizations that still utilize Analog Faxing. In fact, Healthcare, Legal, Government, and some similar fields still utilize it on a large scale. Why Would a Business Still Use Analog Fax? There are a few reasons why these businesses or organizations might have chosen not to make the transition to E-Faxing. “Network Effect” – The so-called “Network Effect” is one of the biggest reasons why many have chosen to keep the old Analog Fax method. Network Effect  refers to the phenomenon of continuing with a certain product or technology because others are still using it. Isolation from the Internet – Some organizations choose to keep using Analog Fax due to their concern for security issues of having anything connected to the internet. Even then, these faxes separated from the internet still have a possibility of interception. Familiarity – Many choose to keep Analog Fax simply because it is what they are accustomed to. What Is Cloud Faxing (E-Faxing)? As opposed to using an analog phone line like Analog Faxing does, Cloud Faxing, otherwise called E-Faxing or Digital Faxing, sends faxes by use of a secure email program or web portal. Cloud Faxing allows faxes to be sent electronically without extra hassle. The Pros Of Analog Faxing Security – Ability to send a fax detached from the internet, leading to a secure form of document transfer by removing the possibility of internet-based interference. Return Confirmations – Stability of return receipts when the recipient receives the fax The Cons Of Analog Faxing Extra Costs and Fees – A device with dedicated fax capability can have a large associated cost on top of the cost of the phone line. A fax attachment to your copier would be required, increasing the cost of your device. In addition the cost of the designated phone line can add a hefty sum, long distance charges also add potential unforeseen costs. The Pros Of Cloud Faxing Security – Cloud Faxing services utilize strong inbuilt security protection in their email or web portal programs. As an example, eGoldFax, a reputable cloud faxing service, utilizes TLS 1.2 encryption to maximize security. This encryption allows for secure transfer of information across the network. Thanks to a PCI-DSS certification that requires a high standard of security, eGoldFax and similar cloud faxing services can help businesses such as healthcare meet the stringent requirements of HIPAA, PCI, GDPR, or FERPA compliance. Cost Savings – No extra fax attachment or phone line is required on your copier. Efficient Workflow – Thanks to the streamlined approach unique to Cloud Faxing, many of the extra steps required for Analog Faxing can be skipped. Instead, employees using a Cloud Fax solution can send faxes directly from their computer, laptop or other device using an email client. The Cons Of Cloud Faxing Overall, it is hard to nitpick any issues with Cloud Faxing due to how inexpensive it is and how it helps speed up the workflow in your office. Should You Switch to Cloud Faxing? If your business or organization has yet to make the transition to E-Faxing, now is the best time to make the change. The recent developments concerning the traditional copper lines have almost necessitated the need to make a change. When making the transition to E-Faxing, GoldFax is a solid choice. Their service utilizes strong encryption and advanced technology to provide a secure and dependable E-Faxing application. The service is easy to use and can seamlessly transition into any workplace. The Final Say: eFaxing Is the Future of Faxing *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/11/2023 0

©  2025 Bizcopier Solution Sdn Bhd. Built using WordPress and OnePage Express Theme.

Open chat
1
Scan the code
Hello 👋
You can click Open Chat or you can scan the QR Code to direct contact us from WhatsApp