Functions and Features to Look for in a New Office Copier

Functions and Features to Look for in a New Office Copier

01/07/2024 Information 0

Color or Black and White

One of the first things to consider is whether you’ll need a colour or black-and-white copier. Because black and white copiers use just one toner cartridge, they are substantially less expensive both in terms of each copy cost and operational cost, whereas colour copiers require four distinct types. Unless you rely on your printer and copier for colour papers, such as marketing or branded materials, a black-and-white choice may suit your business budget and needs.

Output Speed

Today’s multifunction printers and copiers have output speeds ranging from 30 to 40 pages per minute for colour copiers to over 100 pages per minute for high-speed output. You should consider your company’s printing and copying requirements to see if a high-speed option is a good investment. A high-speed copier will assure efficiency and eliminate bottlenecks if you have a larger company or organisation, or if you want significant volumes of copies or prints, whilst a lower speed is often acceptable for small organisations and businesses with low-volume printing needs.

Image Quality

While it may be tempting to evaluate solely pricing and copier speeds when purchasing new office equipment, it is critical to not overlook the quality of the copier’s output. Documents and presentations prepared with poor picture clarity copiers might leave an unfavourable impression on clients and business partners.

Look for copiers that can print at high resolutions and have choices for fine-tuning image sharpness and colour. Although it may be more expensive up first, investing in a copier with greater picture quality will pay off in the long run. Don’t skimp on this critical part of your copier purchasing decision. Your reputation, and potentially even commercial deals, may be at stake.

Page Size And Paper Capacity Configurations

When shopping for new workplace copiers, it’s critical to consider paper capacity. The configuration of paper capacity relates to how many sheets of paper the copier can carry at one time. A limited paper capacity means more frequent reloading and possible delays, whereas a high paper capacity may result in a bulky and costly machine. Consider the typical number of copies your office requires at any given time, as well as any potential future growth, to find the optimal balance for your specific requirements.

Also, keep page size alternatives in mind; if your office routinely uses larger-sized paper, such as legal or ledger, make sure the copier can handle such sizes before making a final decision. Considering these variables can assist you in selecting the best copier equipment for your office’s specific requirements.

Finishing Options and Accessories

If you use your printer for more than single-page printouts, you may discover that additional finishing and organising functions save time and reduce the need to outsource marketing materials. Today’s multifunction office copiers and printers can come with a number of accessories and finishing options to help you meet more of your company’s needs more efficiently. Consider the following features, which may be included or accessible as an add-on:

  • Paper sorting
  • Stapling
  • Collating
  • Sorting trays
  • Booklet making
  • Folding and creasing

Mobile Connectivity

More current printers and copiers have wireless capabilities, allowing you and your team to print from any device, anywhere. When your team is out in the field or working from home, they may submit papers immediately to the office from their phone or laptop. Furthermore, these copiers frequently have security measures such as data encryption and authentication to ensure that your information is secure and that sensitive material is not viewed by unauthorised people.


Security should always be a major consideration when it comes to business copiers. These workstations not only house important documents, but they can also store information like credit card numbers and passwords. That is why it is critical to think about the amount of security required for your new workplace equipment.

First, investigate the copier’s capabilities. Is it capable of encrypting data and limiting access to specific individuals through password? Are there any other security measures available, such as biometric authentication or hardware locks? It’s also critical to develop a clear office policy for the proper use and handling of printed materials.

Managed Print Services

When establishing a new workplace, it is critical to explore all of your office photocopier equipment possibilities. Managed print services are a feature available with office printers in which outside office copier providers (such as CEI) handle all procedures and maintenance for workplace printers and copiers. This can save office personnel time and effort, as well as potentially cut operational costs.

Regular maintenance checks and future upgrades are frequently included in managed print services, ensuring that office equipment functions smoothly. Furthermore, they frequently provide help or troubleshooting in the event of a problem with the copiers. In short, managed print services can be a handy and cost-effective solution for managing office copiers.

*Other Model Available
RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504

CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

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