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My Printer Is Printing Symbols

When your office printer starts printing pages that look like secret code rather than business documents, your first thought may be to reprint your file and see if there is an improvement. If your reprint exhibits the same symptoms, you’re dealing with a problem that won’t go away without troubleshooting. To find the source of your on-paper anomalies, examine your output process and hardware, beginning with the document you were attempting to print. File ContentWhen you see jumbled, random symbols on the page instead of the expected document content, make sure you printed the file from the correct application for its data type. If you print a graphic file from a text-processing application, for example, you’ll get page after page of letters, numbers, symbols, and punctuation instead of readable output. Some applications will happily open files that they cannot understand, and if you finish your printing task quickly, you may not notice what you printed from where. Font-File CorruptionCorrupted or incompatible font files can wreak havoc on printed output. You can see jumbled characters on your screen as well as on paper if your fonts include a file that was corrupted during a power outage, you accidentally loaded two versions of the same typeface – both identifying themselves to your operating system under the same name – or you’re trying to use a freeware font file that’s not well formed. Replacing the font software with a fresh copy or a viable alternative should solve the issue. Bad Data ConnectionYour printed output is dependent on the data connection that exists between your printer and your computer. When your cabling fails, your output suffers as well. Connection issues can manifest themselves in garbled printouts due to anything from a loose data cable to a damaged one. Check for signal strength and consistency if your printer connects wirelessly, and if you’re connecting through a hub, try plugging the printer cable directly into your CPU instead. Printer DriverThe driver software that sits between your printer and your operating system allows the hardware to understand the data you send it and the operating system to make the data available. If the driver becomes corrupt, or if an incompatible or poorly designed update is installed, you may encounter issues ranging from onscreen error messages to on-paper glitches. Check the website of your printer manufacturer for a downloadable driver installer and watch for an improvement in your printing process as a result. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/02/2023 0

Adding a Printer to an iPhone

The iPhone smartphone from Apple allows you to print wirelessly to any Wi-Fi enabled printer on your wireless network. The “Printer Options” menu is where printers are added to the device. The “Printer Options” menu, unlike the majority of the device’s settings menus, cannot be accessed through the “Settings” application. Instead, while viewing the image or Web page that you want to print, select “Print” and then add the printer from there. 1.Tap the “Photos,” “Mail” or the “Safari” application icon on the iPhone’s home screen. Tap the image that you want to print, navigate to the Web page that you want to print or open the email that you want to print. 2.Tap the “Share” icon while viewing the Web page, email or image that you want to print. The “Share” icon resembles a rectangle with an arrow coming out of it. 3.Tap the “Print” option on the menu screen that appears to open the “Printer Options” menu. 4.Tap the “Printer” option, followed by the name of the printer that you want to add to the iPhone. The printer will now be added to the device. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/02/2023 0

How to Print From Your iPad

For a business that deals with paperwork, printing is an essential function. The iPad can browse the Web and open documents; when paired with an AirPrint-compatible printer, it can also print out documents. This printing capability works wirelessly, so there’s no need to physically connect your iPad to a printer with a cable. 1.Open the document or Web page that you’d like to print from your iPad. 2.Tap on the “Action” button. This small icon resembles a rectangle with a right-facing arrow. 3.Tap the “Print” button. 4.Tap on the AirPrint-compatible printer listed in the Printer Options pop-up window. This printer must be on the same Wi-Fi network as your iPad. 5.Configure the number of copies needed and tap “Print” to print the document or Web page. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/02/2023 0

Advantages and Disadvantages in Types of Printers

When it comes time to buy a printer for your business, it can be difficult to understand the benefits and drawbacks of the various types of printers available. When making a purchase decision, you should compare more than just the original purchase price of a device. Comparing the ongoing maintenance costs, overall size, speed, and functionality of a printer will help you select the model that best meets your business’s needs. Laser PrintersLaser printers get their name from the fact that they use laser technology to transfer images to paper. A laser printer is the fastest printer option, with a higher purchase price but a lower overall cost of ownership than an inkjet printer. For example, while the initial cost of a laser toner cartridge may appear high, the cartridge typically lasts for thousands of pages, potentially reducing the number of replacements required each year. As a result, for black and white printing, a laser printer is frequently the best option. There are colour laser models available, but they do not produce superior, high-resolution photo prints. Inkjet PrintersInkjet printers get their name from the fact that the images they print are created using liquid ink. As a result, inkjet printers are frequently the best option for high-resolution photo printing. When exposed to liquid or humid conditions, photos and documents printed on inkjet printers may bleed or smear. Although the initial cost of an inkjet printer is lower than that of a laser printer, the ongoing cost of replacement ink cartridges is higher. The ink cartridges are smaller and must be replaced more frequently. Over the course of a year, this cost can add up. As a result, inkjet printers aren’t the best choice for high-volume black-and-white document printing. All-in-One PrintersAll-in-one printers typically offer the ability to print, copy, scan, and fax from a single device. This space-saving design, which is available in laser and inkjet models, can benefit those with limited office space. Furthermore, a multifunctional printer can save your company money on the cost of purchasing multiple devices. Unfortunately, if you experience a printing problem, you may be unable to use any of the device’s functions, leaving you without a copier or fax machine. When selecting an all-in-one printer, consider whether the laser or inkjet version best meets your needs. Other ConsiderationsIf you want to share the printer with more than one computer on your network, you should consider the different networking options. You can connect a printer directly to a computer and then use that computer to share the printer with others. However, when you turn off the computer, the printer is no longer available. Alternatively, many printers now come with a built-in network jack that allows you to connect the device directly to a switch or hub on your business network. Often, these printers cost more to purchase, but this type of direct connection allows you to share the printer with any computer on your network without the need of a specific computer connection. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/02/2023 0

What Type of Printer Should I Get?

To choose the best printer for your needs, you must first identify your budget, the output quality you require, and the type and volume of printing you will be doing. Following consideration of these factors, you will be able to determine whether a single-function or multifunction unit is appropriate, as well as whether a laser or inkjet printer is the best option for you. With so many printers on the market, making this decision can be difficult. Approach the decision with caution to ensure that you get a printer that fits your needs while remaining within your budget. Multifunction vs. Single-function PrintersMultifunction printers incorporate several features beyond standard printing. These devices may also scan, photocopy, and function as a fax machine; many multifunction printers offer all four of these features. If you need a fax machine, scanner or copier, a multifunction device may save money and office space by replacing two or more machines with a single unit. On the other hand, if you only need to print, investing in a multifunction printer costs you extra for features that you are not likely to use. If you need to perform specialized printing tasks that require high-quality images, a specialized single-function printer will probably be the better option because single-function devices tend to offer higher quality at the upper end of the price range than their multifunction counterparts. VolumeIf you only plan on doing a small amount of printing, a standard consumer inkjet printer will most likely suffice. A laser printer, on the other hand, is recommended for offices where multiple people share a single printer or where large print runs are required on a regular basis. Laser printers are more capable of handling high-volume print jobs and are also more cost-effective when dealing with large-scale printing requirements. Laser printers are typically larger and have larger print trays; they also print much faster than inkjet printers. This is especially important when printing documents with hundreds of pages. QualityLaser printers are better suited to printing high-quality text pages, especially documents that use very small font sizes. For photos and images with complex colors, however, a high-end inkjet printer produces better quality. Inkjet printers blend colors together seamlessly, while lasers sometimes have delineation or lines that can be seen where the colors change. CostLaser printers are typically more expensive than inkjet printers. Their maintenance costs are also lower because inkjet machines contain fewer consumables. However, the cost of ownership over the printer’s lifetime must be considered. A laser printer is the better investment for high print volumes or if you intend to use the printer for an extended period of time. Due to the relatively high cost of inkjet ink cartridges, the actual cost-per-page of a laser printer is usually lower than that of an inkjet printer. NetworkingWhen purchasing a printer for an office environment, networking features can be important. If you prefer to minimize the wires in your office to make it simple to interconnect all the devices in the network, look for a printer that allows wireless networking. If you only need to connect the printer to a single computer in a small office, don’t pay extra for fancy networking and wireless capabilities. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/02/2023 0

Printer Ink or Toner: Which Is More Economical?

It is critical to understand which type of cartridge works in your printer. If you order the wrong type of cartridge, you could end up costing your company a lot of money in some way. There is a significant difference between ink and toner cartridges, and each has advantages and disadvantages in comparison. The Difference Between Ink and TonerTo summarise, the primary distinction between toner and ink is the type of material used to print. Ink cartridges are used in inkjet printers and contain liquid ink. Toner cartridges, also known as powder cartridges, are used in laser printers and contain toner. Ink Ink can be either pigment based on dye based, depending on the type of cartridge you buy. Most of the popular inkjet printers out there operate using dye-based ink. It is far more economical than the pigment-based variety and has a higher capability when it comes to producing true to life and vibrant colors in photos and prints. The primary disadvantage of dye-based ink is that it is not waterproof and thus prone to smudging. It is also not very long lasting, fading after 25 years. The finish is much crisper with pigment ink, and it dries much faster than dye-based ink. Because of its ability to print archive-quality images and text, graphic designers and professional photographers prefer pigment-based ink over dye-based ink. It is also water and UV ray resistant, allowing it to last much longer. Pigment-based ink has a lifespan of up to 200 years. Toner Toner is a powder that doesn’t stain the way an ink cartridge will. It can still get messy, however, especially if you don’t handle it properly. On the one hand there are monochrome laser printers, which only use black toner, which can only be loaded with black toner cartridges. On the other hand, there are color laser printers, which use four colors of toner to print. These are black, magenta, cyan, and yellow. They are mixed together in different proportions to produce all the colors when printing. The drum unit is another important component of your laser printer that you should be familiar with. You will be unable to print without this component of your printer. During printing, it fuses the toner powder from the toner cartridge onto the paper. Depending on how your laser printer is designed, it may be sold separately as a unit or integrated into the toner cartridge. The toner cartridges that come with a drum built in are generally more expensive than the ones without it. However, they afford you the convenience of never having to worry about replacing the drum unit in your printer. You’re basically already doing that every time you buy a new toner cartridge. If you buy the drum unit separately as a unit, you’ll have to replace it after between three and four replacements of the toner cartridge. Toner vs. Ink: Which Is Better?So which one of these two should you use and what are their strengths and weaknesses? How does the toner vs. ink match-up look? Toner ProsFaster Printing: The main advantage of laser printers and toner cartridges is that they produce prints much faster than inkjet printers. The reason for this is that they are extremely precise. When you print with a laser, you obviously get a lot more precision than when you print with an ink jet. When you use a laser, the laser moves across the paper and etches a pattern that appears in the final print. When you use an inkjet printer, the ink jet moves across the paper, applying ink. However, microscopic ink droplets will never be able to match the accuracy and precision of a laser beam. Better Picture Quality: This comes about because of the natural precision of the laser printer. With that kind of precision, the images are a lot sharper and clearer than what you would get with an inkjet printer. To be entirely fair, photo-grade inkjet printers produce very high-quality prints at the same level as laser printers or even better. However, they are very expensive and, if you’re comparing like for like, a laser printer will give you a better quality picture than a similar model inkjet printer. Lasts longer: When you compare a laser printer to a similar model inkjet printer, the laser printer will print out a lot more pages in the long run than the inkjet printer. It is faster and also functions in a fundamentally different way to the inkjet printer. It also has the ability to siphon away unused toner and reuse it. With an inkjet printer, wasted ink is wasted ink. Toner ConsIt is messy to refill toners: When dealing with toner you’re dealing with microscopic powder. It can get quite messy if you don’t know how to handle it properly. It can smudge very easily on you and can be very difficult to remove. It is expensive to replace: Toner cartridges are generally far more expensive than their ink counterparts, which means you will inevitably spend more on refills. Laser printers are more expensive: Laser printers are more expensive than inkjet printers. The idea is that the difference in costs will be compensated for by the increased longevity and the higher yield. They are also larger on average. If you don’t have much space, consider buying an inkjet printer instead. Printer Ink ProsThey are less expensive: Inkjet printers are less expensive than laser printers. However, keep in mind that the lower initial cost will be offset by the frequency with which the ink cartridges must be replaced. Printer ink costs are also low, so if you don’t abuse your printer, you shouldn’t have any problems. Ink prints don’t smear as easily as toner: It might seem counter intuitive, seeing as one is a powder, and the other is a liquid, but ink passed prints actually resist smudging more than toner prints. Of course, both types of prints will be safe if you give them time to dry. However, on the…
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03/02/2023 0

Dye Sublimation Vs. Inkjet Printers

Depending on your needs, you can use an inkjet printer or a dye sublimation model to print your own photos and other graphical materials for your business. A dye sublimation printer focuses on graphics, whereas an inkjet printer can also print correspondence, spreadsheets, and other standard text documents. While the image quality of the best inkjet printers is comparable to that of dye sublimation printers, the latter produces more natural-looking shades and colour mixes. ProcessAn inkjet printer prints by spraying microscopic droplets of liquid ink from the cartridge’s nozzles. The droplets hit the paper, dry, and form tiny dots of black, cyan, magenta, and yellow colour as a mechanism moves the cartridge back and forth across the page. By precisely controlling where the dots land, the printer can produce a wide range of colours. A dye sublimation printer operates by heating a special ribbon that contains solid inks. Without first liquefying, the ink sublimates, or turns into a gas. The process coats the paper with varying amounts of three primary colours and a clear coating. The gas condenses on the page, producing full-color images. The clear coat prevents smudging of the ink. Color QualityDye sublimation printers, like traditional chemical photographs, produce images with a continuous range of colours. The inkjet printer, like a computer monitor, uses primary colour dots; if you magnify the image, you can see the primary colours, but the colours physically blend with dye sublimation. However, the best examples of each technology produce visually appealing results, so the choice is based on personal preference and factors other than image quality. EfficiencyAn inkjet printer only uses as much ink as is required to create an image or printed page; any leftover ink from one print batch will be used on subsequent ones. In terms of ink efficiency, the dye sublimation process is less efficient: the printer transfers only a portion of each of the ribbon’s three primary colour panels to the page. Some ink will invariably remain on the panel and will not be reused. MediaSpecially coated paper, cards, or other media are required for dye sublimation printers. Dye sublimation printers produce novelty items such as printed T-shirts and coffee mugs in addition to postcards and photo prints. Inkjet printers can print on copier paper, envelopes, labels, and other common office supplies. For photo printing, inkjet printers accept specialty paper with matte or glossy finishes. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

03/02/2023 0

Difference Between Inkjet Paper & Laser Paper

Inkjet and laser printers do not require different paper. A ream of cheap office copy paper will produce adequate results for most purposes. However, because the two types of paper use different technologies, getting the best performance requires special papers. Furthermore, using the incorrect media can cause laser printers to malfunction. Inkjets and LiquidAlthough moisture and paper do not always mix well, inkjet printers work by spraying liquid onto paper. With regular paper, the liquid sinks in, spreads like watercolour, and produces images with blurred edges. Coatings or special formulations on special inkjet papers promote rapid drying and prevent ink blurring. Laser Printers and HeatToner is a solid powder that laser printers melt onto a piece of paper. The high level of heat generated by the printer’s fuser rollers makes choosing laser printer paper difficult. This is why laser printer papers are extremely heat resistant. They also have few, if any, coatings because anything applied to the paper could melt in the printer, destroying the sheet and possibly the printer. Special Media for Laser or InkjetsLabels and transfer sheets, for example, are frequently labelled to indicate whether they are intended for inkjet or laser printers. Laser printer media is typically designed to be heat resistant. Laser labels, for example, have the wax backing paper covered to prevent the wax from melting. While inkjet papers are not designed to be laser-friendly, many have special coatings or paper technology to improve print quality. Because ink is transparent, many inkjet papers have a higher brightness to ensure that the paper does not interfere with the vibrancy of the printed image. ColorLok Papers for Laser and InkjetSome papers are embossed with the “ColorLok” seal. These papers are designed to improve inkjet print quality by separating the liquid from the colourant in ink, leaving the colourant on the paper’s surface and sucking the liquid away. At the same time, they have less dust and friction, which helps to extend the life of laser printers. Plain Office PaperLaser printers are superior if your goal is to print on whatever paper you have lying around or find for the lowest price. A laser printer can usually produce excellent image quality on any type of paper as long as it does not damage it. Inkjet printers can also do a better-than-adequate job of printing on regular paper, though they are not the best choice for prints where quality is critical. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

02/02/2023 0

Uses for Glossy Printer Paper

Whether you use your printed output to sell products or promote your business, you can create output with a crisp, professional appearance that faithfully reproduces details by using glossy printer paper in your desktop hardware. Although the glare reflected by glossy paper’s coated surface makes it unsuitable for all projects, you can choose from a variety of options to meet a variety of business needs. Coated PaperGlossy paper gets its shiny surface from coatings applied to what otherwise would be a matte-finished sheet. The formulation of these coatings depends on whether the manufacturer intends the paper for use in an inkjet or laser printer. Some glossy inkjet papers use a porous outer layer designed to allow ink to absorb into another layer below it, while other formulations apply a resin on plastic or laminated paper. A third type applies a porous coating to an already-coated sheet. The structure of these sheets helps reduce feathering around the edges of fine details and maximize the quality of photographic output. Glossy laser papers use surface coatings designed to permit the plastic particles in toner to melt onto the paper, bonding with the sheet. Because toner involves no liquids, the coatings for laser gloss require different formulations than for inkjet devices, some involving a five-layer structure. Laser or inkjet, these sheets come in formulations with dual- or single-sided gloss finishes. PhotosGlossy papers, especially if you print photographic prints with an inkjet printer, can mimic the look of traditional photo lab output. Because the shiny surface of these papers reflects light, the saturation and brightness of image content are optimised. High-gloss papers dry faster, but with more ink bleeding than other gloss types. The best detail, colour, and water resistance are found in resin-coated papers. Although there are some glossy laser-printer photo papers available, their output is limited by the imaging quality of the devices, which cannot produce the variable-sized output particles that distinguish inkjet photos. Brochures and PublicationsPhoto papers typically run too thick for the folds and handling required for creating brochures and publications. Laser gloss sheets can accommodate the output and finishing demands of sell sheets, catalogs, newsletters and multipage documents. Although you can get sheets of traditional press-printing papers and run them in your laser printer, you may find this option less than satisfactory — depending on these sheets’ coatings, doing this may leave a residue inside your hardware or create sheets on which the toner flakes off. Other ConsiderationsBecause inkjet and laser output processes have different requirements, sheets designed for one hardware type may not work properly in the other. Uncoated bond paper may not produce equally good results in both types of printers, but using media designed for one in the other will not harm your equipment. However, if used incorrectly, gloss sheets can cause damage to your equipment. The surface of laser gloss will not absorb ink, so some of your output may be left on the printhead or paper-feeding hardware inside the printer. Inkjet gloss coatings, which are designed for absorption, will not promote a proper toner bond and may even melt inside your hardware. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

02/02/2023 0

My Printer Is Not Feeding Evenly

Printing correspondence and other business documents is a daily occurrence in almost every business. When the hardware on which you rely for dependable performance begins to feed paper unevenly, resulting in crooked printouts and even paper jams, you end up spending more time reprinting and second-guessing your device than preparing the work you’re attempting to print. Begin your troubleshooting with the supplies you use and progress to hardware diagnostics. Paper SpecificationsWhen you buy a new printer and read the documentation, you’ll notice that a section of the specifications is dedicated to paper, detailing the range of thicknesses and types of sheets that the hardware can support. If you feed the device a thin, skimpy stack of bargain sheets or a cover-weight stock that exceeds its feeding tolerances, you’ll notice paper skating crookedly into the mechanism and misfeeds that aim for but don’t make it to the input slot. You may be able to force an out-of-spec sheet to print by feeding it through a manual bypass that results in a straight-through output path, but stick to the manufacturer’s recommendations for evenly fed results. Paper LoadEven if the paper you choose is within the printer’s recommended thickness range, putting too much or too little in the input tray can result in unevenly fed sheets. When you keep at least a mid-level stack but don’t exceed or undershoot the loading line, the rollers that move paper out of the tray work best. Similarly, combining different types of paper – or paper with transparency stock – can result in poor feeding results. Aim for a medium load and replenish it after printing. Unclean Tray RollersEven the cleanest office and equipment can accumulate paper dust and other forms of contamination. Using low-quality paper can increase the amount of paper dust that your output process emits, giving you yet another reason to use high-quality supplies. Check your manufacturer’s documentation for the correct cleaning procedure and supplies to use on paper feeding rollers. On rubberized rollers, avoid using alcohol or cleaning solutions because these substances can change the surface properties of the input mechanism, reducing its performance. Worn MechanismIf you’re using the right paper, loading your input tray correctly, and maintaining your machine according to the manufacturer’s instructions, the source of your paper-feeding issues could be the age and condition of your machine. To assess the wear on your hardware, print a test page and check the output tally to see how many sheets you’ve processed since installing the device. You may be ready for a service call or a new printer depending on the extent to which your device includes replaceable parts and the cost of repairs compared to the cost of new hardware. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

01/02/2023 0

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