Tag: printer

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How to Use a Router to Make a Printer a Wireless Printer

When you network a printer, you can print to it wirelessly from any computer on your network. By reducing the number of printers required, your company may save money and office space. You can connect almost any printer to your network, though the networking method you use will depend on the hardware of your printer. Network-Ready Printer Connect the Printer to a RouterConnect one end of the Ethernet cable to the port found on the printer and then connect the other end of the cable to an available port on your router. Alternatively, you can connect the printer to an available network wall jack. Turn on the PrinterPress the power button to turn on the printer. Wait at least two minutes for the printer and the router to communicate before proceeding. Print a Configuration PagePrint a configuration page from the printer’s control panel. The page contains networking information, including the printer’s IP address. You can also use the control panel to assign an IP address to your printer. The actual steps necessary to print the page and to configure the IP address vary depending on the manufacturer and model of your printer. Refer to your owner’s manual for the information specific to your printer. Install the Printer Software on Network ComputersInstall the printer software on any network computer where you want to use the printer. To install the software, insert the installation CD that came with the printer and follow the onscreen instructions. When prompted, enter the IP address that appears on the configuration page you printed. Alternatively, search for the printer among available network devices. Reboot your computer to complete the installation. The installation process may vary depending on your specific model of printer. USB Printer Connect the Printer to a ComputerFollow the manufacturer’s instructions to connect the printer to a computer and install the print software if you have not already done so. Enable Print and File SharingOn the computer directly connected to the printer, enable File and Print Sharing. Click Start, then Control Panel, and finally “Network” in the Search box in the top-right corner of the Control Panel screen. Select “Network and Sharing Center” from the options on the left, and then click the “Change Advanced Sharing Settings” button. Click to enable the “Turn on File and Printer Sharing” option and then click the “Save Changes” button. You may receive a prompt to enter an administrator password depending on your computer’s security settings. Close the Windows Control Panel. Open Devices and Printers Dialog BoxOpen the control panel and open the Devices and Printers dialog box. Locate the PrinterBrowse the available printers until you find the one you want to share. Right-click the printer and click “Properties” from the options that appear. Select the “Share this Printer” OptionClick the “Sharing” tab to view the Sharing properties for the printer. Click to select the “Share this Printer” option. A check appears in the box when you enable this option. Click “Apply” and “OK” to save the changes and close the printer dialog box. Close the Devices and Printers dialog box. The printer now is available to other networked computers to use wirelessly. Add the Printer to Networked ComputersAdd the printer to any networked computer you want to have access. From the networked computer, click Start followed by “Devices and Printers.” Click the “Add a Printer” option and then click “Add a Network, Wireless or Bluetooth Printer” option. Select the printer from the list of available printer, click “Next” and then follow the onscreen prompts to complete the installation. Tip You can also connect parallel port and USB printers to your network using a wireless print server. The process of connecting and installing the printer varies depending on the model of print server purchased. Warning When sharing a printer through a computer, you must leave the connected computer powered on for others to gain access to the printer. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/02/2023 0

My Printer Keeps Saying “In Queue”

You’ve checked your printer’s output job queue several times, and the same documents are listed as ready for processing each time. If your printer keeps telling you that the file you need on paper is still pending, you can narrow down the cause by inspecting your print process from the flow of document data to the device’s output tray. MemoryDocuments that linger in the output queue of pending jobs without progressing to completion signal potential printer memory problems. At the heart of every laser printer lies a miniature computer, complete with its own supply of RAM. Although entry-level laser devices include a fixed installation of memory chips, workgroup-class hardware, proofers intended for the graphic arts and copiers that double as color printers, offer optionally upgradeable memory. When you overtax your printer with too much data for its memory capacity, or it accidentally holds on to stale data from a previous document, the device may have trouble completing the output jobs you send it. Although inkjet printers draw their processing capabilities from their host computer’s installed RAM, the memory they use reduces the amount available for other computing tasks. If memory problems frequently snarl your printing workflow, look to upgrades as the simplest, most cost-effective solution. DocumentIf you’re accustomed to watching output emerge at lightning speed when you send text-heavy word processing documents and number-dominated spreadsheets to your printer, the slowdown you see when you work with graphics-laden design documents or complex database-dependent projects may leave you thinking you have a hardware problem. Document data size relates directly to print processing time, but unless you check the size of your files before you print them, you may not realize how much information they contain for your hardware to digest. Rather than halt the print job on the suspicion that file corruption has slowed its output, treat your machine like the proverbial watched pot and let it catch up. If the print job never finishes, however, you may be faced with a troubled file, in which case you can try printing it in sections to isolate the problem. DriverFrom small desktop photo printers to large floor-standing devices with multiple paper trays, output hardware can’t understand computer document data without an intermediary to translate file information into printable material. That liaison consists of the printer driver software you install — or your operating system already includes — to complete the addition of output hardware to your computer or network. If your printer provided trouble-free service before you completed an OS update, and now your documents linger in its output queue without satisfactory completion, update your printer drive to correspond with your OS. Printer manufacturers maintain repositories of downloadable driver updates on their websites, from which you can select the appropriate resource. StatusPrinter status can have an impact on printer performance. After replacing a toner cartridge, a machine that remains in offline standby mode cannot process the projects in its output queue. Without human intervention to clear out snarled sheets, a device with a paper jam cannot resume printing. A faulty or empty ink tank or toner cartridge, or an ink level that is too low on a solid ink device, effectively halts printing and freezes pending jobs in the output queue. Check for warning signals on the printer’s display panel or in the management software that alert you to the need for new supplies if it appears unresponsive or excessively slow. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/02/2023 0

How to Scale Up a Drawing on a Printer

By default, Microsoft prints drawings based on their pixel size. For example, if a new logo drawing is 600 pixels wide, its printed form will be twice as wide as a similar 300-pixel file. You could scale up a small image file, increasing its pixel size and enlarging your printed output. You can also scale the drawing up during printing. This makes any image large enough to fill an entire printed sheet of paper. 1.Open the drawing using Windows Photo Viewer, the default Windows program for viewing several common image formats. 2.Click the “Print” drop-down menu and select “Print.” 3.Select “Full page photo” from layout pane on the right. 4.Check the box marked “Fit picture to frame” below the image preview. 5.Click “Print.”

10/02/2023 0

What Are the Two Main Characteristics of Inkjet Printers That Affect Image Quality?

Whatever types of documents your company needs to print, you want output hardware that provides the best performance for the lowest possible purchase price. Today’s inkjet printers produce excellent photographic output and text quality that rivals that of a laser printer. Consider two top-level hardware characteristics as they relate to image quality when evaluating inkjet printers in light of your business and its typical document workflow, and select the version of these attributes that matches your workflow. Printhead DesignInkjet printers employ one of two basic printhead technologies. Thermal designs use heat to push tiny ink bubbles onto the paper, whereas piezo-electric designs use electricity to change the shape of the nozzle, releasing ink droplets of varying sizes. Because piezo-electric printheads do not require heat to force out ink, they may offer faster print speeds and longer hardware durability than thermal counterparts. Furthermore, smaller ink droplets can result in improved image reproduction. Ink TypeInkjet printers use dye- or pigment-based inks. Dye-based inks produce a wide range of brilliant colours, allow for smaller ink droplets, and are less expensive than pigment-based inks, but their absorption into paper can blur fine detail reproduction. Furthermore, dye-based inks fade faster than pigment-based inks. Their water-soluble colouring agents result in output with little water resistance. Pigment-based inks set on the surface of paper rather than sinking into it, making them less susceptible to water damage and fading, but they produce a narrower colour gamut. Ink UsageInkjet printers with low prices typically use only two ink cartridges: one for black and one for cyan, magenta, and yellow. If one of the three colours runs out before the other two, you’ll have to discard a partially viable cartridge. Individual ink tanks or cartridges are used for each ink colour in higher-end printers; photo printers may use eight or ten inks to produce subtle colour variations. Image reproduction quality can be affected not only by printhead and ink type, but also by the number of inks used by the printer and whether it includes options for optimal black output on papers with different surface finishes, typically glossy or matte. ConsiderationsAlthough the paper you use isn’t a printer feature, it has an impact on output quality almost as much as the hardware’s capabilities and limitations. Papers designed to improve the perceived sharpness and clarity of printed output by using specialised chemistry to produce well-matched surface characteristics can improve the perceived sharpness and clarity of printed output. Printing on standard office bond paper, on the other hand, yields inferior results, especially when printing photographs or graphics. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/02/2023 0

Why Does My Printer Pause?

From brief pauses in the middle of a print job to complete freezes that halt all output, any interruption in the preparation of correspondence, presentations, and other paperwork diverts your attention away from regular company business. Examine your output workflow to troubleshoot your issue, beginning with the document queue in your printer management software and progressing to causes that originate in your files or the printing process itself. Print QueueMost desktop printing processes require three discrete steps. First, you print a document from within the software you’re using to create and edit it. Second, the data stream from your document forms a spool file on disk. Third, your operating system, and the printer driver software that communicates between it and your output hardware, sends the spooled information to the printer. The list of jobs that appears in your print management software shows you the spooled documents that await output. Within this management software, you can delete jobs so they don’t print at all and pause the output process so nothing prints until you remove the pause. Especially if you’re using a networked printer, check the queue for signs that another user placed it in pause mode. Large JobA large job data stream – in page count, file data size, or both – can cause your printer to pause between pages while it processes the information for the next page. You should be able to identify the graphics or other file assets that require more “thinking time” for the hardware to complete when you check the printer’s output tray to verify which pages it has printed and correlate the page it is currently processing with the document in your application software. ConsumablesWhen a printer requires attention, it will pause. Whether your device has run out of paper or one or more of its ink or toner cartridges needs to be replaced, it will stop printing pages until its supplies are replenished. You should see an onscreen alert identifying specific consumables that need to be replenished, or you can look at the device’s control panel for warning lights and readouts that indicate the source of your problem. When you replace or refill its supplies, the device should automatically resume output. After a supply-related outage, laser printers may require some warm-up time to bring their toner-fusing mechanisms up to temperature. Data ProblemsDocument corruption can cause your printer to pause because it can’t interpret the information it receives. In these cases, you may see a small document remain pending for a disproportionately long period of time, or a large document simply fail to complete regardless of how long you allow the output process to continue. If you examine any pages that the printer already completed, you should be able to isolate the page that contains the problem. Look for corrupt graphics files that look acceptable on your screen but fail to print regardless of how or in what application or document you try to output them. Check for font-file problems that cause unusual text appearance in the file itself, and replace the font files or switch your document to a different typeface. Printer DriverIf the printer driver software you use does not match both your hardware and your operating system, documents in your print queue may stall. Some print issues that appear to be caused by driver software can be resolved by shutting down and restarting both the printer and your computer. Persistent issues affecting multiple documents in multiple applications point to the driver. You can uninstall and reinstall the driver, or you can obtain a replacement from the website of the hardware manufacturer. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/02/2023 0

My Printer Is Printing Symbols

When your office printer starts printing pages that look like secret code rather than business documents, your first thought may be to reprint your file and see if there is an improvement. If your reprint exhibits the same symptoms, you’re dealing with a problem that won’t go away without troubleshooting. To find the source of your on-paper anomalies, examine your output process and hardware, beginning with the document you were attempting to print. File ContentWhen you see jumbled, random symbols on the page instead of the expected document content, make sure you printed the file from the correct application for its data type. If you print a graphic file from a text-processing application, for example, you’ll get page after page of letters, numbers, symbols, and punctuation instead of readable output. Some applications will happily open files that they cannot understand, and if you finish your printing task quickly, you may not notice what you printed from where. Font-File CorruptionCorrupted or incompatible font files can wreak havoc on printed output. You can see jumbled characters on your screen as well as on paper if your fonts include a file that was corrupted during a power outage, you accidentally loaded two versions of the same typeface – both identifying themselves to your operating system under the same name – or you’re trying to use a freeware font file that’s not well formed. Replacing the font software with a fresh copy or a viable alternative should solve the issue. Bad Data ConnectionYour printed output is dependent on the data connection that exists between your printer and your computer. When your cabling fails, your output suffers as well. Connection issues can manifest themselves in garbled printouts due to anything from a loose data cable to a damaged one. Check for signal strength and consistency if your printer connects wirelessly, and if you’re connecting through a hub, try plugging the printer cable directly into your CPU instead. Printer DriverThe driver software that sits between your printer and your operating system allows the hardware to understand the data you send it and the operating system to make the data available. If the driver becomes corrupt, or if an incompatible or poorly designed update is installed, you may encounter issues ranging from onscreen error messages to on-paper glitches. Check the website of your printer manufacturer for a downloadable driver installer and watch for an improvement in your printing process as a result. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/02/2023 0

Adding a Printer to an iPhone

The iPhone smartphone from Apple allows you to print wirelessly to any Wi-Fi enabled printer on your wireless network. The “Printer Options” menu is where printers are added to the device. The “Printer Options” menu, unlike the majority of the device’s settings menus, cannot be accessed through the “Settings” application. Instead, while viewing the image or Web page that you want to print, select “Print” and then add the printer from there. 1.Tap the “Photos,” “Mail” or the “Safari” application icon on the iPhone’s home screen. Tap the image that you want to print, navigate to the Web page that you want to print or open the email that you want to print. 2.Tap the “Share” icon while viewing the Web page, email or image that you want to print. The “Share” icon resembles a rectangle with an arrow coming out of it. 3.Tap the “Print” option on the menu screen that appears to open the “Printer Options” menu. 4.Tap the “Printer” option, followed by the name of the printer that you want to add to the iPhone. The printer will now be added to the device. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/02/2023 0

How to Print From Your iPad

For a business that deals with paperwork, printing is an essential function. The iPad can browse the Web and open documents; when paired with an AirPrint-compatible printer, it can also print out documents. This printing capability works wirelessly, so there’s no need to physically connect your iPad to a printer with a cable. 1.Open the document or Web page that you’d like to print from your iPad. 2.Tap on the “Action” button. This small icon resembles a rectangle with a right-facing arrow. 3.Tap the “Print” button. 4.Tap on the AirPrint-compatible printer listed in the Printer Options pop-up window. This printer must be on the same Wi-Fi network as your iPad. 5.Configure the number of copies needed and tap “Print” to print the document or Web page. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/02/2023 0

Advantages and Disadvantages in Types of Printers

When it comes time to buy a printer for your business, it can be difficult to understand the benefits and drawbacks of the various types of printers available. When making a purchase decision, you should compare more than just the original purchase price of a device. Comparing the ongoing maintenance costs, overall size, speed, and functionality of a printer will help you select the model that best meets your business’s needs. Laser PrintersLaser printers get their name from the fact that they use laser technology to transfer images to paper. A laser printer is the fastest printer option, with a higher purchase price but a lower overall cost of ownership than an inkjet printer. For example, while the initial cost of a laser toner cartridge may appear high, the cartridge typically lasts for thousands of pages, potentially reducing the number of replacements required each year. As a result, for black and white printing, a laser printer is frequently the best option. There are colour laser models available, but they do not produce superior, high-resolution photo prints. Inkjet PrintersInkjet printers get their name from the fact that the images they print are created using liquid ink. As a result, inkjet printers are frequently the best option for high-resolution photo printing. When exposed to liquid or humid conditions, photos and documents printed on inkjet printers may bleed or smear. Although the initial cost of an inkjet printer is lower than that of a laser printer, the ongoing cost of replacement ink cartridges is higher. The ink cartridges are smaller and must be replaced more frequently. Over the course of a year, this cost can add up. As a result, inkjet printers aren’t the best choice for high-volume black-and-white document printing. All-in-One PrintersAll-in-one printers typically offer the ability to print, copy, scan, and fax from a single device. This space-saving design, which is available in laser and inkjet models, can benefit those with limited office space. Furthermore, a multifunctional printer can save your company money on the cost of purchasing multiple devices. Unfortunately, if you experience a printing problem, you may be unable to use any of the device’s functions, leaving you without a copier or fax machine. When selecting an all-in-one printer, consider whether the laser or inkjet version best meets your needs. Other ConsiderationsIf you want to share the printer with more than one computer on your network, you should consider the different networking options. You can connect a printer directly to a computer and then use that computer to share the printer with others. However, when you turn off the computer, the printer is no longer available. Alternatively, many printers now come with a built-in network jack that allows you to connect the device directly to a switch or hub on your business network. Often, these printers cost more to purchase, but this type of direct connection allows you to share the printer with any computer on your network without the need of a specific computer connection. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/02/2023 0

What Type of Printer Should I Get?

To choose the best printer for your needs, you must first identify your budget, the output quality you require, and the type and volume of printing you will be doing. Following consideration of these factors, you will be able to determine whether a single-function or multifunction unit is appropriate, as well as whether a laser or inkjet printer is the best option for you. With so many printers on the market, making this decision can be difficult. Approach the decision with caution to ensure that you get a printer that fits your needs while remaining within your budget. Multifunction vs. Single-function PrintersMultifunction printers incorporate several features beyond standard printing. These devices may also scan, photocopy, and function as a fax machine; many multifunction printers offer all four of these features. If you need a fax machine, scanner or copier, a multifunction device may save money and office space by replacing two or more machines with a single unit. On the other hand, if you only need to print, investing in a multifunction printer costs you extra for features that you are not likely to use. If you need to perform specialized printing tasks that require high-quality images, a specialized single-function printer will probably be the better option because single-function devices tend to offer higher quality at the upper end of the price range than their multifunction counterparts. VolumeIf you only plan on doing a small amount of printing, a standard consumer inkjet printer will most likely suffice. A laser printer, on the other hand, is recommended for offices where multiple people share a single printer or where large print runs are required on a regular basis. Laser printers are more capable of handling high-volume print jobs and are also more cost-effective when dealing with large-scale printing requirements. Laser printers are typically larger and have larger print trays; they also print much faster than inkjet printers. This is especially important when printing documents with hundreds of pages. QualityLaser printers are better suited to printing high-quality text pages, especially documents that use very small font sizes. For photos and images with complex colors, however, a high-end inkjet printer produces better quality. Inkjet printers blend colors together seamlessly, while lasers sometimes have delineation or lines that can be seen where the colors change. CostLaser printers are typically more expensive than inkjet printers. Their maintenance costs are also lower because inkjet machines contain fewer consumables. However, the cost of ownership over the printer’s lifetime must be considered. A laser printer is the better investment for high print volumes or if you intend to use the printer for an extended period of time. Due to the relatively high cost of inkjet ink cartridges, the actual cost-per-page of a laser printer is usually lower than that of an inkjet printer. NetworkingWhen purchasing a printer for an office environment, networking features can be important. If you prefer to minimize the wires in your office to make it simple to interconnect all the devices in the network, look for a printer that allows wireless networking. If you only need to connect the printer to a single computer in a small office, don’t pay extra for fancy networking and wireless capabilities. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/02/2023 0

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