Tips and Ideas for Reducing Office Waste
Reducing Paper Waste
Creating a paperless office may be the best way to reduce paper waste. You can simply refuse to use paper. If that is not entirely possible, you should determine where you must use paper and where you can avoid using paper. Once you’ve created the lists for both, make sure to clearly announce and consistently enforce the policy.
If the nature of your business requires you to use paper for a variety of purposes, here are some tips for reducing paper waste:
· Encourage everyone in the office to use computers to edit before printing. This change will aid in reducing the number of draught copies of documents that must be printed. If you insist on printing draughts, do so on the unused side of paper sheets that would otherwise be discarded.
· Digitally store office files.
· Use both sides of a piece of paper. Configure computers to print two-sided as well.
· For short memos, use small pieces of paper.
· Avoid using cover sheets on faxes.
· Remove unnecessary reports and reduce report sizes. If you only need a report on occasion, simply run it on demand.
· Wherever possible, use lighter weight papers.
· Allow the reuse of paper envelopes by affixing a label to the old address.
· Use electronic and voicemail instead of paper mail whenever possible.
· Take the necessary steps to reduce unsolicited mail.
· Documents, memos, reports, and other publications should be shared and circulated.
· Rather than printing multiple copies, post all workplace announcements in a central location.
· For less important documents, use single spacing and narrower margins.
· File folders should be refolded and reused.
· Examine your mailing lists for duplication and avoid sending unnecessary copies.
· Remember to recycle your scrap paper. Shredded office paper can also be used as packaging filler in certain applications.
Reducing Non-Paper Waste
Although paper waste accounts for the majority of office waste, there are other residuals that can be addressed to reduce solid waste. Here are some pointers to help you better manage your non-paper office waste:
· Consider purchasing products with minimal or no packaging at all.
· Request that your office deliveries be shipped in returnable containers, and then return the empty containers to the supplier.
· Always request that vendors return the packaging. There’s a chance they’ll be able to reuse it or at least produce more of it, increasing the viability of recycling.
· Use your ink and toner cartridges to their full potential.
· Consider renting equipment that you will only use occasionally rather than storing it at work.
· Always try to invest in high-quality, long-lasting, and repairable equipment.
· Encourage employees to keep reusable silverware, plates, and cups on hand at their workstations. Encourage them to bring reusable lunch containers to work.
· Composting food scraps is an effective way to keep it out of landfills. Compost removal services are becoming more widely available. You might want to consider having your own compost bin if the opportunity arises.
· Choose low-maintenance plant landscaping that generates less waste.
*Other Model Available
RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504
Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296