Month: October 2022

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

“Going Green” is Not just a Marketing Tactic

1) Search for the FSC logo. The Forest Stewardship Council guarantees that products displaying the emblem are sourced responsibly.   2) Examine the supply chain to ensure that your suppliers are long-term.   3) Verify that the organisations you are working with are ISO 14001 compliant. ISO14001 specifies the requirements for an Environmental Management System, referring to the items for which a firm is accountable and their influence on the environment. Certification is becoming increasingly crucial, and accredited firms are outbidding non-accredited firms in tenders.   4) Reuse and recycle shrink wrap. Only 5.4% of this completely recyclable commodity is recycled.   5) Reduce traffic congestion by allowing your staff to work from home. Even once a week will have a 20% improvement in air quality and traffic congestion.   6) Consider your box and packaging materials. Choose environmentally friendly vendors and recycle whenever possible.   7) Do plastic bags really need to be used? Since the UK imposed a 5p levy on plastic bags in supermarkets, there has been a noticeable 30% fall in the number of plastic bags entering our rivers. Provide customers with a reusable, cloth alternative, which accidentally provides a terrific opportunity for branding.   8) Provide recycling for batteries and pens.   9) Provide bike racks for employees and promote carpooling. What about awarding a trophy to the team member who is the most ecologically conscious?   10) Form an internal team of employees entrusted with identifying waste-reduction initiatives while keeping the bottom line in mind. Instead of the typical go-karting race, organise away day activities such as beach clean-ups as part of your internal communications!   11) We all require cleaning goods and office supplies, however these consumables have a negative impact on the environment and are frequently discarded rather than recycled. Most vendors will provide an environmentally friendly alternative. All you have to do is ask your friendly local provider and make a few alterations to your typical options. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/10/2022 0

Protect Your Data With Copier and Printer Security

Office Copier and Printer Security: What Can You Do?You can take certain precautions every day to secure your business copy machine now and in the future. Some of these processes are as straightforward as adjusting settings, while others are more complex. Remember, if you need assistance safeguarding your machine, you may always contact an authorised office copier dealer, such as AOS. Your local dealer should be your security partner and should be able to keep an eye on your equipment at all times.   Use a Newer Copier or Printer ModelDo you have an old office copier? Do you remember the last time you purchased a new printer for your office? It becomes difficult to protect your data if your devices are old or out of date. Older machines lack the functions found on current office copiers and multifunction printers (MFPs). When you upgrade your device, you gain access to extra security capabilities that help protect the data you scan or copy throughout your business. These features will help you protect your data and provide you peace of mind. By the way, do you need any more reasons to replace your office printer? Why Should I Upgrade My Office Copier? is a great place to start. There are various reasons why you should upgrade your office copier or printer right now.   Turn on Your Printer’s Data Security FeaturesIf you have a recent office copy machine, it most likely has data security measures such as data encryption. Data encryption encodes the data, making it unreadable to hackers. Even if hackers gain access to the hard drive, the data will be rendered useless. Some recent models additionally provide the ability to delete files from the hard disc. If your office copy machine is compromised, hackers will find nothing. An authorized copier dealer can assist you in selecting a device that protects your data.   Make Sure Firmware Is Up-To-DateYou’re probably familiar with firmware updates if you own a smartphone. Apple and Android provide updates on a regular basis to improve performance, repair problems, and increase security. Your workplace copier’s firmware is also updated on a regular basis. To avoid breaches, keep your firmware up to date at all times. If you discover that you’re falling behind on updates, take action right away to preserve your data.   Use Managed Print ServicesManaged print services can help you protect your data. The service provider will look after your output devices and ensure their security. The company will scan your network and equipment for any flaws that hackers could exploit, and it will also monitor your office copier offsite to guarantee that your data is safe.   The Final Say: Keep Your Data SecureData security should always be a priority, so make sure you include your workplace copier in addition to your computers. There are several ways to secure your data, ranging from updating to a newer kind of printer to adopting managed print services. AOS can assist you with data security. We sell and lease copiers and printers from leading brands and will assist you in selecting a safe machine. We also provide managed print services, which can keep your data secure while also saving you money. Contact us today to learn more about how we can help you secure your data and keep your business growing and succeeding. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/10/2022 0

Advantages of Using an Automatic Document Feeder

Reasons to Get an Automatic Document Feeder for Your OfficeDocument feeders are replacing flatbed scanners in many offices. A flatbed scanner scans only one document at a time. You scan one document, then move on to the next, and so on. The paper is pulled through the machine by automatic document feeders. The scanner digitizes the document before advancing to the next page. As you can expect, this technology has numerous advantages.   Fast, High-Volume, ScanningIf your company scans a large number of documents, you may encounter a traffic bottleneck at the copying machine. Manually feeding the documents takes too long, especially if you have hundreds of pages to scan. Many flatbed scanners, in fact, take 30 seconds per page. A single job will take 50 minutes to complete if you need to scan 100 pages at 30 seconds per page. It will really take a little longer because you will have to remove and replace each page. You might easily spend an hour at the workplace copier. Place the documents in the tray of an automatic document feeder and let the machine do the rest. The technology is so quick that it can do high-volume scans in seconds. A document feeder that scans up to 200 pages per minute is also available. You won’t be able to hold up the queue at the printer with such rapid technology. The speed not only allows you to avoid traffic bottlenecks. You will have more time to devote to other duties if you scan materials rapidly. Consider what you can do if you had an extra hour or two to devote to other assignments.   Scan the Front and Back of Pages With EaseManually scanning two-sided documents takes considerably longer. Opening the scanner, flipping the paper, and scanning the opposite side doubles the time required to complete a project. Another incentive to go with an automatic document feeder. You can acquire an automatic reversing feeder or a dual-scan document feeder if you scan double-sided papers. Both can scan documents on both sides quickly. A dual-scan document feeder, on the other hand, is more speedier and decreases the possibility of paper jams.   Quickly Test New SoftwareAn automatic document feeder can help software developers who are working on optical character recognition technology. They can utilize the document feeder to test the accuracy of the software. They can swiftly hunt for flaws by scanning multiple documents at once. This is significantly faster than manually scanning and comparing papers.   Efficiently Confirm “KYC” ComplianceAn automatic document feeder can also help financial companies. Banks and other financial firms are required to follow “Know Your Customer” rules. Manually doing this is time-consuming, and you risk missing vital data and putting your institution at risk of fines and other penalties. Digitizing papers expedites the process while also reducing errors. To scan documents fast, financial organisations can employ an automatic document feeder. Employees may then readily confirm compliance without having to go through masses of paperwork.   Digitize Files Quickly and EasilyA document feeder can assist you in digitizing important files. You can easily scan papers that have been filed away and transfer them to storage. You can do this assignment quickly even if you have thousands of pages of documents. With a flatbed scanner, however, it would be nearly impossible. There are various advantages to digitizing files. Let’s look at some of the reasons why you should think about doing so. First, by not keeping critical information in files, you will improve the security of your office. This is crucial if you have any confidential information. You can protect sensitive information by combining this with other workplace printer and copier security guidelines. Going paperless also makes data more accessible. Instead of spending several minutes or even an hour looking for documents, people can get the information they need with a single click of the mouse. Furthermore, when you go paperless, you may access those documents from any location. You can access documents on your server while on vacation halfway around the world. Going paperless might also boost client satisfaction. Customers will not have to wait because your team will locate documents fast. Making the switch to a paperless office can also help your disaster recovery plan. If your office burns down, you could lose all of your paper files. That might rapidly develop into a nightmare. You can access your data backup if you run a paperless office. No matter how severe the disaster, you may instantly access all of the files.   Create a More Efficient Office With a Document FeederIt’s clear that an automatic document feeder will improve your company’s efficiency and performance. You can quickly handle high-volume projects, including double-sided scanning pages. The feeder can also help with special projects, such as testing software and ensuring KYC compliance. You can even use it to digitize your files to improve security and more. AOS can help you with all of your copier needs, including adding an automatic document feeder to your multi-function printer. We also have office copiers available for lease or purchase and offer managed print services and maintenance plans. Contact us today for a free consultation so that we can discuss your needs. With our help, you can boost productivity. Most importantly, you won’t have to worry about your office copier because we will handle everything for you. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/10/2022 0

How Much Will Per-Page Printing Cost My Small Business?

When you buy ink or toner, the box specifies the number of pages it can print (page yield). In theory, the cost-per-page should be calculated by dividing the price of the toner or ink cartridge by the page yield. However, determining the cost of printing per page for your small business is not so straightforward. If you look closely at the box of your toner or ink cartridge, you’ll notice a page coverage % next to the page yield. It’s most likely 5%, which means you’ll only reach the specified page yield if you average 5% coverage every page. For example, suppose your toner can print 2,000 pages at 5% page coverage. However, the majority of your copies have only 10% coverage. That implies your toner will only last 1,000 pages. While this may appear to be fairly complicated, we’re here to assist you figure out the page coverage and cost-per-page—actually it’s quite straightforward.   How to Calculate the Print-Per-Page CostThe key to evaluating your print-per-page cost is determining your typical page coverage. First, learn how to utilize a coverage calculator. Then, figure out how to calculate the cost per page. Finally, go over some cost-cutting solutions so you can save money while still meeting the needs of your organisation.   Use a Coverage CalculatorWhile you can guess how much toner or ink you’ve used by eyeballing your printed pages, it’s far quicker to utilize a coverage calculator. The coverage is calculated using the APFill Ink and Toner Coverage Calculator. Because you can determine the page coverage before printing, it’s commonly utilized as a cost-cutting tool. You can, however, utilize it to determine your company’s average page coverage. Use the tool to assess the page coverage of numerous PDF files after downloading it. Then, compute the average coverage for the files you examined. This can give you an estimate of the typical page coverage for your company.   Calculate the CostOnce you’ve determined the page coverage, you may compute the cost. Use the following calculation to calculate the cost of printing per page: Cost-Per-Page = Cartridge or Toner Cost/[Page Yield] x (Actual Coverage) Let’s have a look at how you’ll arrive at each of these figures: First and foremost, you can determine the cost of the cartridge by examining your previous order. If you order in quantity, you’ll need to do some math to figure out the cost of a single cartridge. You might also come across the details on your order confirmation Receipts may break this down so you can understand the cost savings of purchasing in bulk. The page yield can then be determined by inspecting the toner or cartridge packing. When you use toner instead of ink cartridges, you will get a substantially higher page yield. Finally, the APFill Ink and Toner Coverage Calculator will be used to determine the actual coverage. The calculator will give you a percentage, such as 20%. When entering it into the formula, you must write it in decimal form. As an example, if your page coverage is 20%, you would enter 0.2 into the formula. Once you’ve finished the formula, you’ll have your cost-per-page. This is how much you spend on printing documents on average. It will not be exact because page coverage will most likely vary significantly from document to document.   Other Factors to ConsiderOther considerations must be considered when calculating the cost per page. First, consider how much money you spend on paper. You must account for this in order to obtain a more accurate estimate of your print-per-page cost. Consider the cost-per-page difference between black-and-white and color printing. Color printing is frequently three times more expensive than black and white printing.   How to Reduce CostsIf you’re dissatisfied with the cost-per-page, you’ll probably want to look for a better bargain. You actually can only save money if you have a modest desktop printer from a big box store. Fortunately, lowering printing costs is significantly easier if you have a small business with a high printing volume. In this instance, a nearby authorized copier/printer dealer can assist you in lowering your print-per-page cost while printing in both black and white and colour. You can save a lot of money by assisting you in selecting the proper machine. You can also save money by using the provider’s managed print services. The provider of managed print services (MPS) might reroute printing jobs to decrease costs. To reduce costs even further, your provider can develop rules for using the printer and printing in color. Employees will be less likely to misuse the printer and rack up costs by printing in colour when it isn’t essential. Your local copier vendor can also manage your printers and supplies. You’ll never have to worry about running out of ink or toner, or about doing routine maintenance. You can instead concentrate on your little business.   A Local Copier Dealer Can Help You Reduce Printing CostsIt is obvious that an automatic document feeder will increase your company’s productivity and performance. You can handle high-volume jobs fast, including double-sided scanning pages. The feeder can also assist with unique initiatives like software testing and KYC compliance. You can also use it to digitize your data to better security and more. AOS can assist you with all of your copier needs, including adding an automatic document feeder to your multi-function printer. We also have office copiers for lease or purchase, as well as managed print services and maintenance plans. Contact us today for a free consultation to explore your needs. You can increase your productivity with our assistance. Most significantly, you will not have to worry about your workplace copier because we will handle everything for you. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/10/2022 0

Five Common Errors to Avoid When Buying Office Copiers and Printers

Failing to Buy or Lease an Office Copier With the Right ApplicationsWhen it comes to copier applications, top office copier manufacturers and app developers have stepped up their game. They now provide industry-specific solutions for businesses in addition to basic or core offerings. There are several choices available, ranging from accessing Salesforce to tracking billable hours and linking Microsoft programmers. When you visit with a local authorized copier dealer, the team will discuss your company’s requirements. They may then assist you in selecting from a variety of office copiers and printers that have software that boost productivity and efficiency.   Not Getting All the Features You NeedCopiers and printers are more advanced than before. Extras such as automatic document feeders, voice activation, finishing options, and much more are now available. If you acquire an office copier that lacks the functionality you desire and need, you will almost certainly experience buyer’s regret. The correct features, on the other hand, will assist you in increasing production and obtaining a great return on investment.   Getting Too Much…Or Not EnoughPurchasing an office copier is similar to purchasing a home. No, it will not cost you hundreds of thousands of dollars. Still, the process of examining your wants and needs is very similar. When purchasing a home, you must consider your wants and needs. For example, you may require a property with a specified amount of bedrooms. You may also require storage space for your holiday decorations and a fenced-in backyard for your pet companions to play in. Then you make a wish list of amenities such as a chef’s kitchen and a swimming pool. Before making an offer on a house, you consider your wants and needs, and then decide what you can live without while remaining satisfied. For example, you might want a swimming pool, but it doesn’t mean you can’t buy a property without one. It comes down to evaluating what is and isn’t a deal breaker. The same is true when it comes to purchasing office copiers and printers. There are some things you simply cannot live without, and then there are features that might make your life easier. Examine your list and circle the things you want but don’t necessary need. Then, while looking for an office copier, start with that list. This way, you won’t end up with a machine with features you’ll never use. Simultaneously, your new office copier will have everything you need to conduct business.   Not Fully Reading the Contract or Service Level AgreementYou’ve decided whether to lease or purchase a printer, and all that remains is to sign the contract and service level agreement (SLA). You scan the contract and service level agreement in your enthusiasm and sign on the dotted line. Everything happened quickly, and you didn’t read the agreement thoroughly. Then, later on, you realize the contract and service level agreement aren’t precisely what you expected. It’s too late at that time to do anything. You must thoroughly study and comprehend both documents. The contract specifies what you and the seller are required to do. You don’t want to accept to duties without understanding what they are, so read everything. The SLA specifies the level of service that the vendor is required to offer. Section by section, ensure that the level of service given meets your expectations. Also, while perusing the agreement, you should feel free to ask as many questions as you wish. If you are not at ease, or if the seller is unable to effectively answer your inquiries, it is time to change organisations.   Buying or Leasing From the Wrong CompanyYour office copier can be purchased or leased from the manufacturer or a local authorized dealer. You’ll gain a partner when you choose a local authorized copier dealer. Local merchants, such as AOS, do not simply sell or lease computers and then send you on your way. They offer genuine remedies to assist you. As a result, they will devote significant time to discussing your requirements and growth objectives. They will then select devices from leading manufacturers with the functionality you require. Local authorized dealers go above and beyond simply pairing you with the best business copier or printer. They also provide managed print services, so you don’t have to bother about printing or copying. These services include things like: -Automatic Supplies-Management-Remote Monitoring When you receive such a service, you will feel as if someone is always looking out for you and making sure you have the best of everything. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/10/2022 0

Color vs. black-and-white printing

Most individuals select color printing over black and white printing for their new printer. Color toner and ink cartridges, on the other hand, are more expensive than black and white cartridges. Have you ever wondered why color printing costs more than black and white? We’ll find out soon enough. So, why do the expenses of color and black printing differ so drastically? Is it because color toners contain more expensive ingredients than black toners? Is it the scarcity of colour cartridges that drives up demand and price? To get solutions to the questions, we compare the color with black printing.   Here are the distinctions between color and black and white printing.   PRINTING COSTS B&W VS COLORColor printing is more expensive than black and white printing. This is due to the fact that color printing requires the usage of all four color cartridges at the same time. As a result, instead of just one cartridge, you will deplete all four. As a result, it becomes more expensive. In contrast, black printing requires only one cartridge at a time. As a result, color printing has a higher cost per copy (CPC) than black printing. However, unlike color printing, which requires a large number of toner cartridges, black and white printers do not require as many replacement cartridges.   COLOR BENEFITSAlthough color printing is more expensive than black printing, it has advantages. It, for example, improves the aesthetic attractiveness of documents and is essential in the printing of brochures, reports, and marketing materials. A color laser printer may also generate copies with higher quality and sharpness, making them more appealing. That is why some clients are willing to spend more money on colour prints rather than black and white copies.   WHEN TO USE WHICHWhich option should you choose now that you understand the distinctions between colour and black and white printing? It all depends on what kind of document you’re printing. Do you intend to publish graphics, photos, or papers with black text? Consider utilizing color ink for printing graphics and images. However, if you need to print documents with black letters, numerals, and other characters, black printing is more cost-effective than color printing.   PLATINUM COPIER’S PRINTERSWhether you like color or black and white printing, the type of printer you use can also affect print quality. As a result, investing in high-quality printers is critical in order to make high-quality copies that will amaze your consumers. The good news is that such printers can be found at Platinum Copier Solutions. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/10/2022 0

4 Advantages of Leasing a Printer for Your Business

When it comes to office management, budgeting is everything. Payroll, office supplies, equipment, and rent must all be balanced. How can you make the most of your budget while also providing your employees with the tools they need to succeed? You can invest the remaining capital on these tools and solutions to help your company grow by leasing a copier or printer. The printer or copier is one of the most important tools in your office. It is critical to effectively manage the costs associated with your print and copy requirements. The good news is that your office can lease a copier or printer. Let’s look at some of the advantages of leasing a copier or printer over purchasing one outright.   Saves Money UpfrontYou don’t have to spend thousands of dollars up front to get the equipment you need when you lease a copier or printer. Most leases do not require a downpayment from businesses, and if they do, it is insignificant in comparison to paying the full price upfront. The money you save can then be used to improve customer service and employee morale in other areas of your business. You could use the money saved to upgrade your phone system, improve your internet, invest in an after-hours answering service, improve your website design, or even get ergonomic chairs for your employees.   Manageable Payments for Easy BudgetingMost small to medium-sized businesses would benefit from a business class copier or printer, but the cost is out of their monthly budget. Smaller businesses can benefit from the latest technology by leasing equipment, maximizing efficiency and lowering operating costs. Lease terms are flexible for businesses, but the average term is 48-63 months. Most businesses find these lease terms more feasible, and the regular refresh cycle they enable is more efficient and cost effective. However, there are times when clients must purchase rather than lease, such as when making capital investments. Some government agencies, political campaigns, and schools are required to spend their budgets within a certain time frame due to tax or expiration reasons.    Repairs and UpgradesBecause of the rapid pace of technological advancement, leasing office equipment is a better option than purchasing one outright. To begin, most technology becomes obsolete within a few years, requiring you to purchase a new copier or printer every four to six years to keep up with changing technology. You could also keep using an old printer, but this will result in much higher maintenance and overall operating costs due to discontinued parts and increased toner scarcity over time. There are two benefits to leasing a copier or printer. To begin, leases are accompanied by a maintenance and service plan that provides assistance whenever it is required. Throughout the lease term, you will have access to a team of certified technicians who will respond to your needs. If you buy a copier or printer, it may come with a short-term warranty, but these warranties are notorious for having gaps in their coverage, so you may end up paying the bill in the end. The second advantage is that your lease provides a continuous refresh cycle, ensuring that you can upgrade your copier or printer with the most up-to-date technology at the lowest possible cost of operation. Instead of spending thousands of dollars on a machine that will only last five years, you can pay less money up front and get an upgraded device as newer technology becomes available.   Tax BenefitsEvery company looks for ways to reduce their tax bill, and leasing can help. Purchasing office equipment outright may result in the payment of an AMT (Alternative Minimum Tax), whereas leasing your equipment will not. Also, if you lease your printer (or any other piece of equipment), you can deduct the payments as business expenses at the end of the year without having to figure out how to calculate depreciation. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

14/10/2022 0

How to Keep Your Office Copier Safe

Businesses, understandably, place a high value on security. Secure WiFi networks, password-protected cloud storage, and other safeguards limit who has access to sensitive information and what they can do with it. However, securing virtual data pathways is insufficient. Can, for example, anyone walk into your office and take a freshly printed document straight from the printer? Blocking cyber-attacks is an important part of office security, but it should not be the sole focus of your security strategy. Securing the machine itself, as well as who can extract data from it, should be important components of your security strategy. Let’s look at how to secure your office printer in more detail. Five Ways to Keep Your Printers and Copiers Safe Ensure that your network is secure. Change your printer passwords on a regular basis. Continuously update your firmware. Install a document hold solution. Do not overlook your onboard hard drives. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

14/10/2022 0

What is the Distinction Between a Laser and an Inkjet Printer?

Before purchasing a printer in Malaysia, consider the differences between laser printers and inkjet printers. #FunctionalityThe main distinction between laser and ink printers is the type of cartridges used by each. Laser printers use toner cartridges, whereas inkjet printers use ink cartridges.   A laser printer uses an electrical charge to control where and when toner is sprayed onto paper. Inkjet printer technology, on the other hand, is a little more basic, as ink is dispensed as the cartridge travels across the page.   #CostsThere are several costs associated with selecting the best printer for your requirements. The initial investment in a laser printer can be significantly higher than that of an ink printer, with laser printers being the more expensive option. The cost of purchasing and replacing cartridges is also something to consider. Toner replacements are frequently more expensive. Although ink cartridges are less expensive, they may require more frequent replacement. This may increase your costs in the long run. Purchasing remanufactured cartridges is another way to cut costs even further.   #SpaceIf your printing station is in a small space, an inkjet printer may be the best solution. Inkjet printers are compact enough to be placed on a desk or shelf. They are also much more portable if you intend to change your printing station in the future. Laser printers, on the other hand, are typically larger and may necessitate their own dedicated space.   #SpeedLaser printers with toner cartridges print faster than inkjet printers. Once again, the printer’s operation determines its speed. Inkjet printers are slower because they require more frequent paper reloading, further slowing down the printing process. Printing a large number of pages at once, for example, may be difficult, whereas the capability of a laser printer allows for larger print jobs.   #QualityWhen it comes to print quality, a laser printer and a toner cartridge will produce better results. The accuracy of a laser printer is difficult to match with that of an inkjet printer. While the ink is still wet in an inkjet printer, the paper may be more prone to smudging or deterioration. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/10/2022 0

Printers with Multiple Functions vs. Single Function Printers

With so many printers available in Malaysia, deciding between a multifunction printer and a single-function printer can be difficult, especially if it’s your first time deciding. However, you must proceed with caution during the selection process to ensure that you purchase a printer that meets your requirements while remaining within your budget. Multifunction printers, like single-function printers, are classified as inkjet or laser. Inkjet printers excel at producing high-quality colour graphics, whereas laser printers excel at printing large amounts of text. Inkjet printers also require more maintenance than laser printers. Whether you need a quick laser printer for business or an inkjet printer to print photographs, you’ll always find a multifunction printer that produces laser or inkjet printouts.   Multifunction vs. Single-function PrintersAside from printing, multifunction or all-in-one printers offer a variety of other functions. These printers can also scan, copy, and fax; many multifunction printers can perform all four of these functions. A multifunction device, which combines two or more devices into one, can help you save money and space if you need a fax machine, scanner, or copier. If you need to print, on the other hand, a multifunction printer will cost you more money for features you won’t use. If you do specific printing jobs that require high-quality images, a specialised single-function printer is probably the best option. Single-function machines are more expensive than multifunction machines, but they provide better quality.   #VolumeIf you only plan on doing a limited amount of printing, a typical consumer inkjet printer should suffice. A laser printer, on the other hand, is ideal for businesses where multiple employees share a single printer or when large print runs are required on a regular basis. Laser printers are more cost-effective and better at handling high-volume print jobs when dealing with large-scale printing demands. Laser printers are typically larger and have larger print trays than inkjet printers; they also print much faster. This is critical when printing papers with hundreds of pages.   #QualityLaser printers produce high-quality text pages, especially those with small letter sizes. A high-end inkjet printer, on the other hand, produces higher-quality pictures and images with complex colours. Inkjet printers effortlessly blend colours, whereas laser printers may have demarcation or lines when the colours change.   #CostOn average, inkjet printers are less expensive than laser printers. Inkjet machines have lower maintenance costs because they use fewer consumables. However, you must also consider the total cost of ownership over the life of the printer. As a result, a laser printer is the best investment for high print volumes or long-term use. Because inkjet ink cartridges are relatively expensive, the real cost-per-page of a laser printer is generally lower than that of an inkjet printer.   #NetworkingWhen purchasing a printer for a business, networking capabilities must be taken into account. If you want to reduce the number of cables in your workplace and make it easier to connect all of the network’s devices, look for a printer that supports wireless networking. Spending extra money on networking and wireless features is unnecessary if you only need to connect the printer to a single computer in a small office. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/10/2022 0

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