Month: December 2022

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Six Tips for Buying Copier Machines

Making the decision to purchase a copier machine can be difficult. One way to make the process easier is to go with a local company with a good reputation, which guarantees you personalised service from a team that genuinely cares. Another option is to limit yourself to one brand and model, such as Ricoh copier machines. Here are six more suggestions: Assess your needs Before you begin comparing copier machines, consider your printing requirements. Make a list of all the projects you do and the features needed to complete them to help you shop. Your company’s need for colour printing, printing volume, data security concerns, faxing capabilities, and the types of paper you need to accommodate are all important factors to consider. Be thorough with this step because it will mean the difference between loving and hating your new machine. Consider buying used Consider purchasing a used copier machine as you compare different models. The majority of used copiers are in excellent condition and have been refurbished to run like new. You can have all of the features, speed, and functionality you require while saving money. It’s possible that the savings from a used copier will be enough to allow you to upgrade to a better model. Learn about features Modern copiers are outfitted with a plethora of useful features. These features are frequently optional, so it pays to educate yourself before making a purchase. A finisher is a useful feature that allows you to staple, hole punch, fold mail, and create booklets, saving you time and increasing accuracy. Other great features on many Ricoh printers include fast internal processing, all-in-one productivity, and test page options, giving you the freedom to choose features that boost productivity. Look at technology High-tech copier machines can serve as an office hub. If multiple people in your office use the same machine, look for copier machines with wireless networking capabilities. Take data security into account as you investigate networking options. When scanning documents or sending them to the printer, you need to know that your data is secure. Furthermore, some copiers are compatible with mobile apps that allow you to print from your smartphone or tablet. Know about maintenance It is critical to protect your investment, so pay close attention to maintenance issues and costs. Ink can be expensive, especially if you print in large quantities or at high resolution. Make sure you understand concepts like DPI and ink quality so you can select machines that truly meet your requirements. Replacement costs for items such as staples and paper should also be considered. Most importantly, consider the company’s service policy before purchasing, because your satisfaction will be largely determined by how effectively the company resolves issues with your machine. Think green When it comes to copiers, thinking green can save you money, so look for a model that makes it simple to reduce your environmental impact. Ricoh is a pioneer in eco-friendly features such as Energy Star certification, organically produced toner, the use of recycled materials, and the ability to track the environmental impact of your copier machines. Ricoh copier machines, for example, can make your business run much more smoothly. As you conduct your research and consider these suggestions, keep in mind that you can meet all of your needs by partnering with us, so please contact us for more information. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/12/2022 0

Why does paper jam constantly persist within printers?

Copiers are evolving technologically, from simple copy machines to all-in-one machines that print, fax, copy, and scan at high speeds in colour or black and white. Regardless of how advanced copiers have become, there is one recurring issue that has frustrated many copier owners. It is not the high cost of ink cartridges, but rather the problem of paper jam. You will encounter this issue on a regular basis regardless of the copier you use. Here are four of the reasons why. 1. Damaged RollersRollers are the components responsible for picking up paper from the tray. As a result, if there is a paper jam, there is a good chance that the rollers have worn out over time. Replace them as soon as possible if this is the case.   2. Paper Loading IssuesThis is one of the most common causes of paper jams when loading paper into the tray. Using the wrong type of paper or having crumpled paper during this process increases the likelihood of a paper jam during the printing process because the rollers are unable to pick up the paper properly. Before printing, make sure the paper is smooth and that the correct paper type is in the input tray. 3. OverloadingWhile it may appear that inserting multiple pieces of paper at once is efficient because there is no need to keep refilling the tray, it is not a good practise because it may result in overloading. This is due to the fact that the printer’s rollers are designed to pick up papers from a specific height, and overloading will cause the overall paper height to exceed that pre-determined height. As a result, the rollers are unable to properly pick up the paper, increasing the likelihood of a paper jam.   4. Low Quality ConsumablesPaper jams are caused by the quality of consumables such as printing paper and cartridges. This is due to the fact that low-quality paper or cartridges may produce and leave behind flakes, paper dust, stray ink or toner powder, all of which will accumulate and clog the components within the printer, increasing the likelihood of a paper jam. It is now necessary to invest in higher-quality printing supplies.   Finally, whenever you encounter a paper jam, DO NOT panic and begin ripping the papers out. Instead, remain calm and gently pull the paper out of the path in the direction it should go. After that, look for any scraps of paper that have become stuck. Close the covers, restart the printer, and it should work. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

29/12/2022 0

6 Advantages Of The Scan Function

1) Storing document in your computerYou are no longer going to waste 50 minutes attempting to get your hands on a document contained in a collection of sheets on your desk by scanning a document and placing it on your computer or server. If your desk is the size of a shoe box, if you have a hundred invoices to be carefully stored and if you are actually sitting on a pile of papers due to lack of storage, the scan feature becomes much more beneficial.   2) Protect your document conditionIf you lend your document to the other coworker, the condition of the paper might get affected by curling corner of the page. The scanned document will unaffected from the thing that can void the originality of the content. You also can send the scanned document to your coworker email.   3) Send document in PDF or JPEG by e-mailYou can send it directly to the receiver by email via “scan to mail” feature through scanning a document. The paper does not need to be sent to you and then given back to the receiver. From the touch screen of your company printer, you can do all at once. However, remember to check the email address of the receiver, so as not to send a valuable customer a top secret document   4) Storing a document on USBOn most printers, the “scan to USB” feature is accessible which is far more convenient if you do not have access to a computer. Simply scan the paper, send it to the USB key attached to the device, and you can keep it in your pocket!   5) Protect against natural disasterYou super important document will be stored on the form of data in the computer. If your place got natural disaster such as flood, so your document is safe since you made backup from scanning the document. So the physical document might be moving along with the flood but your data from computer in the cloud backup will save them. So no more document cannot be safe. Just, be prepared and make backup on your document.   6) Reduce paper useThe scan feature makes working in the workplace simpler for you. It also facilitates environmental growth and decreases your usage of paper. Any time you want to print your papers, think about scanning them. The scan feature would save the world as well as to the managers, both economically and ecologically. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/12/2022 0

The Standard Operating Procedure for Changing the Toner Cartridge in a Printer

Unlike some printers that rely on liquid ink when generating documents, laser printers use a powdery substance known as “toner” that sets into place when heat is applied. This material is kept in a special container known as a “toner cartridge,” which must be replaced when the available toner runs out. Although laser printers come in a variety of styles, the process for replacing toner cartridges is largely consistent from one model to the next.   1.Place a layer of paper towels or newspaper next to the printer. Turn on the printer and examine the control panel. Take note of the light or error message indicating which of the printer’s toner cartridges needs to be replaced.   2.Find the printer’s cartridge access door, located on the front or top of the device; some models may require you to lift the entire top section of the printer upward to gain access.   3. Examine the printer’s interior. If the toner cartridges are not visible, look for a protruding handle and pull it to remove the printer’s drum unit, allowing access to the toner cartridges. Examine the toner cartridges’ exteriors. Find the labels that indicate which colour of toner each cartridge contains.   4.Grab the handle connected to the empty toner cartridge. Pull the cartridge away from the printer’s interior or removable drum unit; on some printer models, you may need to move the handle forward or backward before the cartridge disengages from its location. Place the empty cartridge on the layer of paper towels or newspaper.   5.Keep both ends of the replacement toner cartridge in place. Turn the cartridge horizontally, then rock it from side to side to evenly distribute the toner. Remove any plastic tape or protective packaging from the exterior of the toner cartridge.   6.Grip the handle that is attached to the toner cartridge replacement. Insert the cartridge into the printer’s matching compartment; if your printer has a removable drum unit, insert the cartridge into the drum unit, then reinstall the drum unit into the printer. Close the printer’s access door. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/12/2022 0

How to Determine Actual Print Cost for Laser Printers

Though you may have lofty goals for your small business, you must master mundane details such as operating costs in order to keep the doors open. Laser printing costs are significant for a small business, as you produce correspondence, advertising flyers, legal documents, and a variety of other items. The actual cost of running your laser printer is calculated in cents per page; these costs remain fairly consistent over time. You add the costs per page for paper, laser toner, and maintenance items to calculate the cost. Depending on how much you use your printer, it may take a few months to collect all of the data, but you’ll have an accurate cost figure at the end. 1. Determine the cost per page of the paper you intend to use. If you buy paper by the case, for example, a standard case contains five reams of 500 sheets each, for a total of 2,500 sheets. If the case is $30, $30 divided by 2,500 equals $0.012 (1.2 cents per page). 2.As you use the printer, record the page count and date in your notebook for the first day of each month. 3.When changing a laser toner cartridge, record the date and the printer’s page count in your notebook. Include the cartridge’s cost in your notes. If you have a colour laser printer, take note of the colour of the toner. To calculate the cost per page, divide the total cost by the number of pages printed by the printer. $100 divided by 10,000 equals $0.01 or 1 cent per page for a $100 toner cartridge with a page count of 10,000. 4.When replacing a component such as the printer drum or fuser assembly, record the date and the page count in your notebook. Take note of the item’s cost and divide it by the number of pages. If you replace the printer drum with a page count of 75,000 and the cost is $200, the per-page cost for that item is $0.0027, or 27 cents per page. 5.Combine the amounts when you have at least the paper and toner costs. If your printer is colour, wait until you have cost figures for all four cartridges: cyan, magenta, yellow and black, and add these together. Maintenance items contribute less to your long-term per-page printing costs, but they are required for an accurate figure. If paper costs 1.2 cents per page, toner costs one cent, and the printer drum costs 0.27 cents, the total cost per page is 2.47 cents. 6.Compute the average cost of a month’s printing. For example, if you printed 3,000 pages in January, 3,300 pages in February, and 2,800 pages in March, your monthly average is 3,000 plus 3,300 plus 2,800 divided by 3, or 3,033 pages. To calculate the average monthly cost of laser printing, multiply this figure by your per-page cost. For instance, 3,033 times 2.47 cents equals $74.92 per month. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

23/12/2022 0

Laser Printer Maintenance Cleaning Procedures

Laser printers are the office workhorses, producing thousands of pages per year – or even per month – in professional settings ranging from healthcare facilities to insurance companies. Your laser printer is an investment that must be properly cared for and maintained. Although basic maintenance and cleaning procedures are universal, always consult your printer’s manual for specific cleaning instructions and parts replacement. Cleaning and Maintenance SafetyAlways unplug your printer during maintenance and allow it to cool for at least an hour before cleaning or performing maintenance near the fuser-roller compartment, as a hot fuser can cause burns. Toner is used by all laser printers and contains small particles that can get into your lungs or on your skin during cleaning, so turn off any nearby fans. Wear latex gloves and a mask during cleaning to avoid breathing in toner, and wait at least 10 minutes after maintenance before returning to the area. Brush and VacuumRemove the paper trays after the printer has been turned off and unplugged. Brush toner and dust from crevices with a fine-bristled paintbrush before cleaning the interior compartment of the printer with a toner vacuum – available at office supply stores – by running the nozzle through the compartment without contacting any internal surfaces such as fine wires. Wipe with a Damp ClothRemove the toner cartridge and clean it with a toner cloth, which is available at office supply stores. Softly rub the printer’s delicate wires with a cotton swab dipped in isopropyl rubbing alcohol. Wipe down the interior with a dry, lint-free cloth. Dampen the cloth slightly and clean the rollers and separation pads with it, but avoid touching the rollers with your bare hands. Exterior CleaningDust the outside of your laser printer with a clean, dry cloth or a lint-free, microfiber duster on a regular basis. Cleaning the printer’s exterior casing is usually as simple as wiping it down with a clean, damp cloth; for deep cleaning, add a little isopropyl alcohol to the cloth; never use solvent or ammonia-based cleaners. Clean the printer’s exterior every time you change the toner, or about every 2,500 pages. Other MaintenanceWhen prints begin to fade, replace the toner with a new cartridge or a refill kit. Shiny, glazed-looking surfaces indicate the need for new rollers, whereas fuser assemblies with marks or scratches require replacement. In most cases, error messages appear to indicate that the drum needs to be replaced. To clean the paper path, feed a transparency sheet through it two or three times without printing. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

22/12/2022 0

How to Get Rid of Streaks on Copiers

Despite the prevalence of printers and all-in-one devices in offices and other places of business, copiers are still widely used as an efficient way to make multiple copies of documents. Copiers, on the other hand, frequently leave dark streaks on copies after extended use. Built-up toner deposits within the copier and scratches on the copier drum are two possible causes of these streaks. However, regular copier maintenance will remove these streaks and protect the copier from damage. 1.Inspect the copier’s glass for cracks or other damage that could be causing the streaks. If there are cracks in the glass, it must be professionally replaced.   2.Clean the copier’s glass to remove any spots or deposited materials, such as correction fluid, that may have stuck to the glass while making copies. Glass cleaner and a dry rag should be used. Make a single blank copy to see if this solves the problem. 3.Open the copier’s front panel and remove the toner cartridge. Clean the cartridge with a dry cloth and vacuum any loose toner from the area where the cartridge is installed.   4.Using a can of compressed air, blow loose toner and other debris from the inside of the copier. Use the air to clean areas of the copier that are difficult to reach, such as the paper feed. 5.Install a new toner cartridge and make another blank copy. If the streaks persist, they are most likely caused by toner, debris, or scratches on the copier drum. 6.Avoid damaging the copier drum by turning off any bright lights in the copier room. Remove the toner cartridge once more to gain access to the drum. Using a microfiber cloth instead of your bare hands, carefully remove the drum from the copier.   7.Inspect the drum for cracks or scratches; if any are found, the drum must be replaced. Spray the drum with compressed air to remove any toner or other debris.   8.Replace the toner cartridge and carefully replace the drum in the copier. The streaks should be gone after cleaning the glass, removing any loose toner, and cleaning the drum. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/12/2022 0

What Happens If a Printer Drum Runs Out?

Photosensitive drums are used in the printing process by laser and LED printers. The pattern of the page is flashed onto the drum, which picks up an electric charge where the light strikes it. The drum then picks up toner in the charged areas and transfers it to the paper. An electrical charge in the printer then resets the charge on the drum, allowing it to print again. The chemicals in the drum can lose their effectiveness over time, and the surface of the drum can be damaged. Printer Stops PrintingMany printers have sensors that count the number of pages printed by the drum. When they reach a certain preset threshold, the sensors usually warn you that your drum needs to be replaced and eventually stop the printer from printing until the drum is replaced. This helps to avoid receiving low-quality output from a failing drum. Faded or Blurry PrintsThe repeated charging and discharging cycle, combined with the electrical charges used by printers, can break down the chemicals in an imaging drum over time. As the chemicals degrade, the drum’s ability to attract toner weakens, and the boundaries between charged and uncharged areas become more blurred. This results in prints with blurry edges and grey areas instead of black. Lines on PrintsMost printers have built-in wipers that clean any leftover toner from the drum because the drum is supposed to have a smooth and clean surface. However, some drums can develop scratches or toner deposits over time. These deposits can cause thin vertical lines to appear on printouts, indicating that the drum has been damaged and must be replaced. Spots and Blotches on PrintoutsDrums can attract random dirt spots as they become dirty and age. These areas can either add toner to pages or prevent toner from being transferred. If one or both of these print quality issues occur, it may indicate that the drum needs to be replaced. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/12/2022 0

Color Digital LED Printer vs. Laser Printer

Color digital laser printers and light-emitting diode printers are nearly identical. Both use a photosensitive drum and can print your business documents relatively quickly by melting toner to the paper. The difference between the two printer technologies is in how the drum is illuminated: Laser printers use a laser beam to move across the drum, whereas LED printers use an array of LEDs to flash the entire line at once. CostBecause of the simplicity of the LED array, LED printers are typically less expensive to produce. Laser printers, on the other hand, necessitate a precisely focused laser beam and a delicate optical assembly with numerous moving parts. Because of these components, many laser printers are more expensive than comparable LED printers. ReliabilityLED printers are more reliable due to the same factors that make them less expensive. The main image engine in an LED printer has no moving parts because the LED array remains stationary and simply blinks the page pattern. While the majority of laser printers use stationary lasers, they also use a rotating optical piece to scan the laser’s beam against the drum. The multiple moving parts in the light engine of a laser printer make it more prone to failure. Image QualityAlthough the differences can be subtle, laser printers generally produce higher-quality printouts than LED printers. Because a laser printer has only one light source, each pixel receives the same amount of light. On LED printers, the print array contains thousands of LEDs with slight differences in light output. LED printers have a fixed resolution that is determined by the number and size of LEDs in the array. Laser printers, on the other hand, can change the size of their dots to change their resolutions. SizeDrums, toner cartridges, and a paper path are all found in laser and LED printers. The simpler light engine on an LED printer, on the other hand, requires less physical space, giving LED printers a smaller footprint. However, the size advantage of an LED printer does not apply to colour printers because the printer must still be large enough to hold four different toner cartridges. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/12/2022 0

Parts of the Printer

The printers in your office that print correspondence, invoices, and reports contain hundreds of functional components. Printers vary in price, size, and capability, but they share many components. Paper storage, a feeder to feed paper into the printer, a printing mechanism, and electronics to control the entire process are all standard features of printers. Paper Trays Printers have at least one tray – and sometimes several trays – where paper is stored for printing. Simple desktop printers typically have a single tray that can be adjusted to accommodate different sizes of paper, envelopes, and other materials. A small printer tray usually holds 100 to 250 sheets. A larger printer, suitable for a large group of users, has cassette trays that can hold thousands of sheets. It may also include a manual feeder tray for envelopes and other special forms. Feed Mechanism The feed mechanism of the printer takes a sheet of paper from the tray and feeds it through the print mechanism. A set of rubber rollers on the feed mechanism is designed to reliably pull single sheets from the tray’s top. The printer’s electronics send timing signals to the feed mechanism, so when one sheet is finished, the printer replaces it. Laser Print Mechanism A metal drum, a laser, and optics to reflect the laser comprise the print mechanism of a laser printer. The optics scan the laser beam across the drum’s surface, “drawing” text and graphics in the form of a grid of tiny dots. The light-sensitive surface of the drum reacts to the laser by accumulating a charge of static electricity. Toner powder only adheres to the drum where static electricity holds it. The powder melts as the drum heats up, and the print mechanism presses it onto a sheet of paper. Inkjet Print Mechanism An inkjet printer sprays ink precisely from a cartridge or set of cartridges that move back and forth across a sheet of paper. Because the cartridge contains many active components, an inkjet print mechanism is straightforward, consisting only of a motor-driven belt that transports the cartridge. Electronics A microprocessor and memory, as well as a control panel and other components, comprise the electronics of a printer. A document is received from the user’s computer and converted into a series of tiny dots that form the image on the page by the microprocessor. It also regulates the timing of the feed and printing mechanisms and stops the printer if a paper jam is detected. The control panel allows you to pause, restart, and test the printer, as well as change its settings. Output Bins Printed sheets are deposited in one or more output bins. Most printers have a single bin where pages are neatly stacked. More sophisticated printers have two or more bins for organising multiple print jobs or collating report pages. When the output bin is full, a switch may be activated, causing the printer to stop. This keeps pages from falling off the top of a stack and scattering across the floor. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/12/2022 0

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