Month: January 2023

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What are some reputable copier and multifunction printer companies?

It may take some time to find the MFP that is best for your company, but it is critical to evaluate your needs and learn about the features that different brands and models offer before making a decision. It may aid in narrowing narrow the options down to about three brands, and then decide which can give you the best price. The following are the major players in the MFP market. You should think about it. Brother Brother, best known for its specialty fabric printers and industrial sewing machines, also manufactures and sells multifunction laser copiers for home use, small and medium businesses, and large businesses. Small Brother MFPs start around $130 and typically print at 12 ppm, whereas the all-in-one Brother MFC-J6945DW INKvestment Tank, which we recommend for SMBs, costs around $380 and prints at up to 22 ppm. CanonCanon’s small desktop MFPs are well-liked due to their appealing design, high-quality scanner, and low entry price. Canon’s business-worthy tabletop machines start around $200, while office copiers range in price from around $750 to more than $5,000, depending on configuration and features.Canon’s production printers are popular among businesses that require high-end in-house printing, and the company is known for providing some of the best leases and servicing packages available. EpsonEpson manufactures high-end photo printers, fabric printers, and multifunction copiers for businesses. Epson’s quality extends from its compact series of home office machines to its commercial wide-format and graphics printers. Epson also manufactures specialised printers for signage, art reproductions, healthcare labels, dot matrix receipts, and other applications. EcoTank printers from the company are an excellent choice for microbusinesses looking to reduce ink costs. The cartridge-free printers come with up to two years of ink in the box and vessels that can be refilled with inexpensive ink bottles. HPHP’s affordable multifunctional copiers are popular because they come in a variety of configurations and sport one of the best touchscreen interfaces of any printer brand on the market. HP’s all-in-one home printers start at around $80 and print 5.5 to 8 ppm, depending on the model. Its SMB printers range from $160 to $1,000 and can print 18 to 55 ppm. For several thousand dollars, HP also offers enterprise printers that can produce 30 to 75 pages per minute. HP’s all-in-one printers can print, copy, scan and fax documents. HP also owns Samsung’s?copier division, which, in recent years, has become known for beautifully designed machines with fast scanning and printing capabilities. HP machines are best suited for standard SMB needs, not for high-volume or production printing. Konica Minolta Konica Minolta offers a full range of copiers, including multifunction office systems and large production printers, which are known for their ability to handle high print volumes. The company’s high-end professional models can output up to 136 ppm in monochrome print, while most midrange models offer 28 to 65 ppm. Konica Minolta’s newest line, the Bizhub i-Series, is built to increase office productivity and accessibility with its wireless connectivity, voice control, standard 8GB of memory and security features. The i-Series uses Konica Minolta’s Simitri HD polymerized toner to guarantee high-quality printing and reduce the printers’ impact on the environment. Kyocera Like some other copier companies on this list, Kyocera offers comprehensive document workflow solutions, with specialty services for education, government, healthcare, legal, manufacturing and enterprise organizations. Kyocera’s business-focused multifunction copy machines are known for their durability and ability to handle a high volume of work, with ppm ranges between 25 and 35. The machines are designed to be accessible and easy to use. With features like touchscreen control panels, mobile accessibility and embossed marks (buttons you can recognize by touch), these printers are built with users in mind. LexmarkLexmark makes multifunction copiers and offers industry-specific managed services, as well as unique features, such as Pantone color matching, which is ideal for brand consistency. Lexmark’s enterprise and SMB printers are its star products. It has machines for teams of all sizes, with features to meet their needs. Small work-group printers have a dual-core processor and 2GB of memory for faster, more efficient production. Most Lexmark machines come standard with Wi-Fi connectivity, security features and an excellent touchscreen interface, which makes them popular with users of every ilk. Ricoh It manufactures copiers and printers under the Ricoh brand, and it owns and operates operates a number of well-known copying companies, including Savin, Hitachi, Lanier, and InfoPrint Solutions Co. (formerly IBM Printing Solutions) Systems Division), but the quality varies greatly depending on the brand. Ricoh’s branded office printers are well-known for their high quality and versatility. capacity, speed, graphics, and an all-encompassing document workflow solutions, as well as managed print services. Ricoh is a better fit. established SMBs as opposed to microbusinesses or home offices. Ricoh is the world’s largest copier manufacturer. It manufactures and sells SharpAlthough Sharp is best known for televisions and monitors, it is also in the printing business. The company primarily sells office and production printers rather than home office or personal-use machines. Most Sharp copiers increase workflow efficiency through a 10.1-inch touchscreen panel that allows a user to edit documents and rearrange files with the drag of a finger. Sharp copiers’ reliability, user-friendly interfaces and functionality right out of the box make them a good choice for small business owners who may not have an in-house IT team. XeroxXerox’s multifunction printers are reliable and offer features to meet the needs of SMBs. These machines have easy-to-use interfaces, mobile accessibility and environmentally friendly features, such as energy-saving modes. Depending on your printing needs, the prices can run from about $300 to over $15,000 for models that have tremendous output. The company’s MFPs have excellent color quality due to Xerox Color Correction technology. Businesses will find Xerox MFPs easy to use and appreciate the company’s excellent customer service. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

31/01/2023 0

What Is a Printer Cable?

For one reason or another, almost every business requires a dedicated printer, and most printers require a cable to interface with a single computer or the office network. A printer cable is just that: a cable that connects a computer or network hub to a printer. As printer cables, various types of cables are used. Serial Many older printers use the RS-232 serial connector, which is a serial input/output cable with 25 or 9 pins. Prior to the introduction of USB, these cables were the standard peripheral cable, but they have since become much less common. Some modern printers still use these cables, but most modern computers only support the 25-pin and 9-pin connectors to varying degrees, necessitating the use of an adapter in most cases. Parallel CablesAnother type of connection found on older computers and printers is the parallel cable. Parallel cables typically have two connectors on either end: a DB-25 25-pin connector that connects to the computer in the same way that a serial cable does, and a 36-pin micro ribbon connector that connects to the printer. These cables, like serial cables, were extremely common prior to the release of USB, but they have gradually become obsolete. Parallel connections on modern printers are uncommon, and support for them on modern computers is minimal at best. Most of the time, an adapter will be required to connect it to your company’s computer or network. FireWireMany modern printers include a FireWire connection. FireWire, also known as IEEE-1394, is a high-speed serial bus connection that provides faster data transfer speeds than traditional serial and parallel connections. The standard, developed by Apple, was released in 1995 but did not gain widespread acceptance until the 2000s. These cables are widely supported in many computer systems, though not as widely as USB. USBThe Universal Serial Bus (USB) is a serial bus connector that has widespread support and widespread adoption. USB devices are plug-and-play devices, which means that no additional driver software is typically required; drivers and device information are added to the computer upon cable connection. USB connections are widely used in modern computing. Most computers have several USB ports to accommodate a variety of peripherals. The most common ports are USB 2.0, though USB 3.0 is gaining market share since the technology’s release. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/01/2023 0

Explanation of Wireless Vs. Wired Printers

When choosing a printer for your office, one of the options you have to consider is how the printer connects to a computer. Most printers use a direct connection to a single computer, although many offer the ability to connect to a wired or wireless network for easy sharing. Knowing the advantages of each type of printer can help you make the best choice for your business. Wired Printers Most wired printers use USB for direct connection, allowing the printer and computer to communicate at high speeds for data transfer. These types of printers are usually easy to install, and in many cases your PC’s operating system may be able to automatically detect and install drivers to help you get started. You can share a wired printer over a network, giving other users the ability to send print jobs to the device. If the PC connected to the printer shuts down, however, other users will lose their connection. Network Printers To grant multiple users access to a printer quickly, you will need one that connects directly to your network. A wired network printer uses an Ethernet cable instead of a USB connection, and it connects directly to a router instead of an individual computer. These printers take more time to set up, however, since you will have to enter your network details into the device to grant it access to the system. In addition, connecting a network printer will require you to install software on each computer before it can print to the new device. Wireless Printers A wireless printer is similar to a network printer, but instead of using a cable to connect, the printer connects via Wi-Fi. In addition to the normal network setup, you will have to enter your Wi-Fi password to allow the device to see and connect to the network. You also need to make sure that the network type and printer’s capabilities match, because trying to connect an 802.11b device to a faster 802.11g network can slow down data transfer. As with the network printer, a wireless printer will require you to install driver software on any computer you wish to have access to the printer. Which to Choose Wired printers are usually the cheapest option and the easiest to set up for people who do not have significant computer experience. Network printers are a much better choice for large organizations, where many users will need to share the same device. Wireless printers give you the benefits of a wired network printer along with the ability to place the device anywhere it can detect a solid Wi-Fi signal, giving you the most flexibility when it comes to setting up your office devices. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/01/2023 0

Comparison of Fax, Copiers & Scanners

Knowing exactly what devices you require when outfitting your business with the right office equipment is critical. Copiers, fax machines, and scanners all serve important functions in the office, but they may not be required depending on your company’s needs. Comparing these devices to what you require can assist you in determining which equipment will assist you in keeping things running smoothly. FunctionDespite some similarities, copiers, fax machines, and scanners all serve different purposes in the office. Copiers are intended to quickly scan text or images from a piece of paper and reproduce them on a blank sheet of paper. Fax machines scan an image or writing on a piece of paper and send the data digitally to another fax machine, which prints a copy. Scanners read information or images on paper and digitally capture the information as an image file, which can then be altered, stored, or transmitted as needed. SimilaritiesThere are several similarities between the three devices. All scan data from hard copies and translate it in some way, and all primarily use printed paper as an input source. Scanners and copiers typically employ a flat, glass bed with a scanner and light that passes beneath and scans the source material. Scanners and fax machines both convert the image from the source material into a digital signal and send it to another location. Finally, both the receiving fax machine and a copier generate a duplicate of the original source document. DifferencesDespite their similarities, each machine is unique. Copiers do exactly that: they copy. They can make single copies or batches of copies, but all they do is duplicate the source material. Fax machines almost never make a copy for the sender. The scanned data is intended for another user and is delivered to her via phone line. In contrast to both, the scanner makes no copies and does not transmit the information to another user; the scanner simply captures and digitises the information. Any replication involving a scanner necessitates the use of a printer. Combination MachinesWhile standalone copiers, fax machines, and scanners are available, smaller businesses may be better off investing in one of the many “all-in-one” solutions that also function as printers. These multipurpose devices may be slightly more expensive, but they can save money in the long run when compared to the cost of purchasing a copier, scanner, fax machine, and printer separately. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/01/2023 0

How to Scan on a Mac

This www.copier.com.my teaches you how to scan a document into your Mac by using a connected scanner or multifunction printer. After connecting your scanner or multifunction printer to your Mac and installing any necessary software, you can scan the document and then use your Mac’s built-in Preview app to save the scanned document to your hard drive. Part 1 : Connecting Your Scanner 1. Plug in your scanner or multifunction printer. In most cases, you’ll connect it to your Mac with a USB cable that attaches from the scanner’s (or printer’s) port to the back or side of your Mac. Alternatively, you can use a wireless-enabled printer or scanner through your local Wi-Fi connection. If you prefer to communicate with the scanner wirelessly, go through the setup procedure on your scanner. Make sure it is connected to the same strong wireless network as your Mac. 2. Open the Apple menu Image titled Macapple1.png. Click the Apple logo in the top-left corner of the screen. A drop-down menu will appear. 3. Click System Preferences…. It’s in the drop-down menu. Doing so opens the System Preferences window. 4. Click View. This menu item is at the top of the screen. Clicking it prompts a drop-down menu. 5. Click Print & Scan. It’s in the drop-down menu. A pop-up window will open. 6. Click +. This is in the lower-left side of the window. Clicking it opens a menu with the currently connected printers and scanners. 7. Select your scanner. Click your scanner’s name in the menu. 8. Follow any on-screen prompts. You may be asked to confirm the scanner’s installation; if so, click through the on-screen prompt(s). 9. Update your scanner’s software if necessary. Once your scanner is installed on your Mac, you can check its software to make sure it’s up to date: macOS Mojave and up — Click the Apple menu Image titled Macapple1.png, click Software Update, and click Update All if prompted. macOS High Sierra and down — Click the Apple menu Image titled Macapple1.png, click App Store, click the Updates tab, and click UPDATE ALL if available. Part 2 : Scanning a Document 1. Place your document in your scanner. Your paper should go face-down in the scanner’s tray. 2. Open Spotlight Image titled Macspotlight.png. Click the Spotlight icon, which resembles a magnifying glass, in the top-right corner of the screen. 3. Open Preview. Type preview into the Spotlight text box, then double-click the Preview result. Doing so opens the Preview window. 4. Click File. It’s in the upper-left corner of the screen. 5. Select Import from Scanner. This is in the drop-down menu. A pop-out menu will appear. 6. Click Include Networked Devices. It’s in the pop-out menu. 7. Select your scanner. Once you’ve prompted Preview to look for networked scanners, you can do the following: Click File. Select Import from Scanner. Click your scanner’s name. 8. Click File, then click Export as PDF…. Doing so opens the Save As window. 9. Enter a name. In the “Name” text box, type in the name you want to use for your scanned file’s PDF. 10.Select a save location. Click the “Where” box, then click the folder in which you want to save your PDF in the resulting drop-down menu. 11.Click Save. It’s at the bottom of the window. Doing so will save your scanned document as a PDF in your specified location. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

26/01/2023 0

My Printer’s Prints Are Blurry

A printer that refuses to print is a close second on the frustration scale to one that happily spits out blurry pages. You’ve examined your file, printed it twice, received the same poor results both times, and looked at the clock: you don’t have time to waste. The cause could be anything from a low resolution source to paper texture. Troubleshoot your economy settings, resolution, and paper to solve the problem as quickly as possible. Low-Resolution SourceWhen images that are too small are printed at a larger size, they become blurry. If you’re printing graphics from the Internet, they’re probably set to 72 pixels per inch, a very low resolution that will print blurry when enlarged to a 5-by-7 or larger. This is due to the printer’s higher resolution, which is typically 300 dots per inch. If you don’t have another source for the information you need to print, open the file in an image-editing programme and resize it to 300 pixels per inch. It will print smaller, but it will be sharper. Humidity and DampnessPaper acts like a sponge, absorbing moisture from the air’s humidity. Worse, if it gets wet, its fibres swell where they come into contact with water. Damp paper not only produces blurry output, especially on inkjet printers, but it also interacts poorly with the transport mechanisms in output devices, causing your hardware to jam. You don’t want to pull a ripped piece of damp paper from the depths of a printer. However, if you leave even a speck of debris behind, your device will continue to jam. It is best to avoid using damp paper in the printing process. Textured PaperSurface textures, like damaged paper, cause printing issues. That ream of linen-finish paper you bought at the office supply store to add a touch of polish to your presentation won’t necessarily improve the quality of your print because its irregular surface doesn’t accept ink or toner smoothly and consistently. When you look at a printout on textured paper with a magnifying glass, you’ll notice that the areas where the texture creates little valleys in the surface of the sheet hold less of the output image than the areas where the paper lacks texture. Toner-Saver PrintingIf your office printer has a toner-saving setting for draught output of long documents, it’s easy to activate it and then forget to turn it off when you’re ready to print your final output. Examine your application, document, and hardware settings, and disable economy mode before printing a page from your document. If your problem goes away, you can finish the job confident that your reprint will be of the desired quality. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/01/2023 0

How to Print on Both Sides of the Paper (On Mac)

1. Click File in the software that you want to print. This menu item is on the top-left side of the menu bar that’s at the top of the screen. 2. Click Print. It’s an option in the File drop-down menu. Doing so will open the Print window. Alternatively, press Cmd + P. 3. Make sure your Mac is connected to your printer. This can be an AirPrint printer you’ve connected wirelessly or a direct USB connection. You can see the name of the currently selected printer beneath the “Printer” heading near the top of the window. To change the currently selected printer, click its name and then select the printer you want from the drop-down menu. 4. Check the box next to “Two-Sided” to print on both sides of the page. Since every app and the printer dialog is different, you might see something different. In that case, you may need to click Copies & Pages > Layout if you don’t see the option for two-sided printing.[3] If you’re using Word, clicking the box next to “Two-Sided” will prompt a drop-down menu. In most cases, you’ll select Long-Edge Binding from the drop-down menu. If you don’t see a double-sided printing option, then your printer does not support automatic duplex printing, so you’ll need to do it manually. 5. Click Print. It’s at the bottom of the window. Your document will begin printing in double-sided format. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/01/2023 0

How to Print on Both Sides of the Paper (On PC)

Do you want to print a document on both sides of the paper? Some printers offer automatic double-sided printing (duplexing), while others allow you to reinsert pages so you can print on the other side. This wikiHow article teaches you how to use your Windows or Mac computer to print a document on both sides of a page from Microsoft Word and other apps. Things You Should KnowGo into your Printer Preferences via Control Panel to change the defaults if you always want to print double-sided.Each software’s print dialog window looks a little different, but you should be able to find something like “Double-Sided” or “Print on Both Sides”.If your printer doesn’t automatically print on both sides, you can also do it manually by reinserting pages. METHOD 1 : On PC 1. Figure out if your printer supports double-sided printing. If you’re using Word, click the File tab, then click Print. From there, you can either click Print One Sided > Manually Print on Both Sides or Print on Both Sides. If you see Print on Both Sides, then your printer supports duplex printing automatically.Don’t have Word? You can also check your printer’s manual. If you have more than one printer connected to your computer, one printer may support duplex printing while another lets you reinsert pages for double-sided printing. 2. Make sure your computer is connected to your printer. You can see the name of the currently selected printer beneath the “Printer” heading near the top of the window. If necessary, first attach the printer’s cable to a USB port on your computer. To change the currently selected printer, click its name and then select the printer you want from the drop-down menu. 3. Go to Control Panel. In Windows 10 or 11, get here by pressing the Win key to open the Start menu and type “Control Panel.” Click the app result from the list to open Control Panel. 4. Click Devices and Printers. If you have the list sorted by category instead of icons, then you’ll need to click View Devices and Printers instead. 5. Right-click a printer. If your printer isn’t appearing in the list, it isn’t connected properly. A menu will appear next to your cursor when you right-click. 6. Click Printing Preferences. It’s usually in the first grouping of options in the menu.You can also get to this preferences window by going to Settings > Devices > Printers & Scanners > Your Printer > Manage > Printing Preferences. 7. Click the drop-down next to “Print on Both Sides” and choose an automatic setting. The wording for this can vary depending on your printer’s manufacturer, but you’ll see automatic settings and an option for manual double-sided printing. You may need to click Advanced and go to Printer Features to find the double-sided printing option. Click Apply when you’re finished to save your changes as default. 8. Open the Print dialog in the software you’re using (Word, Acrobat). You can also press Ctrl + P to open the print dialog window. Select the option to print double-sided. You may need to click Properties first. 9. Click Print. The button is typically at the bottom of the window, though you’ll find it at the top of the window in Microsoft Word. Clicking Print will prompt your printer to begin printing your document. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/01/2023 0

How to Find Printer Setup Wizard

You can manually print two-sided documents and envelopes in Microsoft Publisher using the Printer Setup Wizard. Business brochures and information pamphlets are examples of two-sided documents, and printing envelopes gives your company a more professional appearance than simply writing addresses by hand. The Printer Setup Wizard is buried in the printer selection menu, making it difficult to locate with a quick search. Furthermore, it is not entirely clear how to select a printer for the wizard. 1.Click “File” in Publisher and then “Print.” Alternatively, press “Ctrl-P.” 2.Click the “Printer” drop-down menu and select the printer you want to use. 3.Click the “Printer” drop-down menu again and select “Advanced Output Settings.” 4.Click the “Printer Setup Wizard” tab. 5.Click “Two-Sided Printing Set-up Wizard” to run the Printer Setup Wizard. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/01/2023 0

How to Enable a Computer Printer Port

Computers frequently have more than one port for connecting printers and other computer peripherals, which is beneficial for businesses that use a variety of office equipment. Any printers or other peripherals connected through that port will be unable to communicate with the computer if a printer port is disabled, whether by a programme, user actions, or file corruption. Enabling a printer port, on the other hand, is a simple procedure. 1.Click the Start button and then click “Control Panel.” 2.Select “Devices and Printers” from the menu. 3.Right-click on your printer and select the “Properties” option. 4.Click the “Ports” tab. Check the box next to the port number you want to use. Refer to the printer’s instruction manual if you are unsure of which port to use. 5.Click “Apply” to enable the port. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/01/2023 0

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