Month: October 2023

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

3 WAYS TO RADICALLY IMPROVE YOUR BUSINESS

Are your document capture and content management solutions up to the challenges of a new year? A digitized world won’t wait long for you to catch up, and a new year’s commitment that includes transforming the way you manage information can make all the difference. Here’s how an effective document capture and content management strategy can radically improve your company’s chances of success. Stop throwing away money. You’re not doing it on purpose, but some of your processes are a severe drain on your revenues. For example, if you’re still stuck with a manual invoice processing system, you’re paying nearly seven times as much as you would for automatic, digital processing. By implementing a digital capture and content management solution, you’ll improve productivity, reduce your printing requirements, and eliminate costly errors caused by manual data entry. Get control of your information. If you don’t manage your information, it has an unsettling habit of taking control of your time and resources. A recent IDC study revealed that knowledge workers spend more than 20% of their time at work looking for information. If you’d rather have them use that time for value-added tasks and superior customer service, a capture and content management from PSIGEN can help you get there. Secure your documents. No conversation about information is complete without addressing security. No matter how small your business, you’re a target for cybercrime, and a proactive approach is much better than an after-the-fact, crisis management solution. PSIGEN’s PSIcapture and content management solutions can help you secure your data and adhere to your industry’s compliance regulations in one comprehensive strategy. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/10/2023 0

Paper size measurements used by photocopy machines

Did you know that photostat paper is produced in various sizes necessary for various uses such as fax, scanning or printing? However, standards for paper size measurements exist in different countries and in different years. This led to the availability of paper sizes of different standards and created a lot of confusion. Most photocopiers in Malaysia use paper measurements that follow international standards in their systems. This can reduce confusion and help in standardizing the size of the paper supplied in the market. Let’s explore the paper sizes that follow the international standards that are often used in Malaysia. International Standard Paper Size The international paper size standard is ISO 216 and was originally based on the German DIN 476 standard. The ISO 216 document sets international standards for paper measurement in most countries around the world, except in Canada, the United States, Mexico and the Dominican Republic. The internationally commonly used paper size consists of THREE main series, namely Series A, Series B and Series C. Series A Paper Size Size Series A paper size is one of the most commonly used paper sizes for in offices to produce documents, reports and presentations. The paper size decreases in dimensions when moving to a higher number up to the highest number on the scale, which is A10. This means the A0 paper size is the largest, while A10 has the smallest paper size. A sheet of paper in series A, when folded in two, will result in a smaller next size. For example, the A3 paper size, when folded in half, will be the size of A4 paper. Series A Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) A0 841 x 1189 mm 33.1 x 46.8 in A1 594 x 841 mm 23.4 x 33.1 in A2 420 x 594 mm 16.5 x 23.4 in A3 297 x 420 mm 11.7 x 16.5 in A4 210 x 297 mm 8.3 x 11.7 in A5 148 x 210 mm 5.8 x 8.3 in A6 105 x 148 mm 4.1 x 5.8 in A7 74 x 105 mm 2.9 x 4.1 in A8 52 x 74 mm 2.0 x 2.9 in A9 37 x 52 mm 1.5 x 2.0 in A10 26 x 37 mm 1.0 x 1.5 in Photostat machine models that support Series A paper size This is a list of Ricoh & Fuji Xerox photocopier machines that support various paper sizes of series A. Photostat Machine Model Supported paper sizes Fuji Xerox DocuCentre – IV C5570 / C4470 / C3370 A5, A4, A3 Fuji Xerox DocuCentre – IV 3065 A5, A4, A3 Fuji Xerox DocuCentre – V C3375 / C4475 / C5575 A5, A4, A3 Fuji Xerox DocuCentre – VII C3373 / C4473 / C5573 A5, A4, A3 Fuji Xerox ApeosPort – V C5575 / C3375  A5, A3 Fuji Xerox ApeosPort C7070 / C6570 / C5570 / C4570 / C3570 / C3070 A5 Ricoh Aficio MP 2555SP / 3055SP / 3555SP A3, A4, A5, A6 Ricoh Aficio MPC 3003 / 3503 / 4503 / 5503 A3, A4 Ricoh MP 3554SP A3, A4, A5, A6 Ricoh MP 5054SP A3, A4, A5, A6 Ricoh MP C3004 / 5504 A3, A4, A5, A6 Series B Paper Size Table The paper size of series B was created to provide other size options that are not covered by Series A. This is why the paper size of series B is between 2 sizes of series A. For example, the paper size B4 is located between the sizes A3 and A4. If you need a paper size smaller than A3, but wider than A4, you can use the B4 paper size. Series B also follows the same concept as series A where the size shrinks to the next size when folded in two. For example, the B3 paper size is half of B2, B2 is half of B1, and so on. Series B Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) B0 1000 x 1414 mm 39.4 x 55.7 in B1 707 x 1000 mm 27.8 x 39.4 in B2 500 x 707 mm 19.7 x 27.8 in B3 353 x 500 mm 13.9 x 19.7 in B4 250 x 353 mm 9.8 x 13.9 in B5 176 x 250 mm 6.9 x 9.8 in B6 125 x 176 mm 4.9 x 6.9 in B7 88 x 125 mm 3.5 x 4.9 in B8 62 x 88 mm 2.4 x 3.5 in B9 44 x 62 mm 1.7 x 2.4 in B10 31 x 44 mm 1.2 x 1.7 in Photostat machine model that supports B series paper size B series paper is also widely used in most of the latest photostat machines such as the following models. Photostat Machine Model Supported paper sizes Ricoh Aficio MP 2555SP / 3055SP / 3555SP B4, B5, B6 Ricoh MP 3554SP B4, B5, B6 Ricoh MP 5054SP B4, B5, B6 Ricoh MP C3004 / 5504 B4, B5, B6 Series C Paper Size Table C series paper is mainly used for envelopes and its dimensions are determined by the ISO 269 International Standard. This C-series paper is not commonly used in photocopiers in offices. Therefore, most photocopiers for offices do not support this paper size. Paper Size Table Series C (mm & inch) Name Paper Size (mm) Paper Size (inches) C0 917 x 1297 mm 36.1 x 51.5 in C1 648 x 917 mm 25.5 x 36.1 in C2 458 x 648 mm 18.0 x 25.5 in C3 324 x 458 mm 12.8 x 18.0 in C4 229 x 324 mm 9.0 x 12.8 in C5 162 x 229 mm 6.4 x 9.0 in C6 114 x 162 mm 4.5 x 6.4 in C7 81 x 114 mm 3.2 x 4.5 in C8 57 x 81 mm 2.2 x 3.2 in C9 40 x 57 mm 1.6 x 2.2 in C10 28 x 40 mm 1.1 x 1.6 in Often Used American Paper Size Sizes North America, which includes the United States, Canada, and parts…
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11/10/2023 0

3 Copier Rental Traps To Avoid When Leasing A Copier

When searching to rent a copier, you’ll sometimes come across some deals that seem too good to be true. Well, as the saying goes, if it’s too good to be true, it’s probably not true. If you’re offered deals that are too cheap compared to what’s proposed by other vendors, make sure to check the fine prints. With that said, let’s explore 3 of the most common traps that you should be aware of and avoid getting into one.   Recond Copier Advertised As Brand New What It Means Some copier rental vendors may advertise their reconditioned copier as being new. Unfortunately, this means you are paying the price of a brand new copier but getting a used copier instead. They may also use the term ‘newer model’, which tricks you into thinking it means ‘new model’. That’s how they can offer you a lower monthly rental rate, similar or only slightly higher than other recond packages. How To Avoid Look out for the word ‘Brand New’or ‘Recond/Reconditioned/Refurbished’ in their copier quotation/rental agreement. You can also check for the offered copier’s introduction date to determine if the copier is still in production. If the date is more than 3 years, this is a potential red flag that you need to clarify further. High Non-refundable Deposit What It Means Saving money on your copier rental may seem like the best option at first glance. But when renting your copy machine, it is essential to be aware of possible high non-refundable deposits and hidden fees. A high non-refundable deposit would be like purchasing the machine instead of a rental; therefore, the rental fee could be meagre. These non-refundable deposits and hidden fees from your cheap copier lease agreements can cost you much more in the long run. How To Avoid Double-check and ask the vendor if the deposit is refundable Check the current market price for the copier proposed Used Second-hand Copier vs Proper Reconditioned Copier What It Means Some copier rental suppliers offer similar reconditioned copier models but at much lower rental prices than the market. In reality, the copier machine offered might be a second-hand used condition instead of an adequately overhauled one. The risk of purchasing a used second-hand copier without an overhaul is that you will not know the actual condition of the machine. Reconditioned copiers are copy machines that undergo an overhauling process to renew, repair, and exchange any damaged parts. However, this overhauling process has its own cost. A second-hand used machine does not undergo this overhauling process; therefore, reducing the cost incurred, allowing the supplier to rent it out at a cheaper rental rate. This second-hand used copier is considered a lower quality product, needing more repairs, maintenance, and replacement than newer models. How To Avoid Check the copier rental supplier’s background & review to ensure they are trustworthy. Compare prices and ask the supplier why they can offer much lower rental prices compared to their competitors. Conclusion Everyone loves cheap deals, but you must know what you are getting with those deals. Learn how to protect yourself to ensure you get what you paid for while getting the performance you desire. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/10/2023 0

Toner: to shake or not to shake?

Remember that commercial from a few years back where the fresh-faced office intern tells a co-worker that the printer is out of toner, is advised to “shake it”, and then shakes the printer instead? Despite this newbie mistake, it’s pretty common knowledge among office environments that shaking the toner cartridge will help squeeze out a little more ink. Let’s face it, copier and printer toner can be expensive. So why not do everything you can to save your company from undue print costs? As it turns out, there is a scenario where shaking the toner to extend its life can be a very costly mistake, and it boils down to which of the two types of toner cartridges your machine has. Laser Printers The first type is the one you are likely most familiar with from your laser printers. Typically, a big black rectangular cartridge. This cartridge holds the toner as well as two other important components called the drum and the developer. Large Printers and MFPs The second type is what is found in most large printers and MFPs. In these machines, it is more cost-effective to have the toner, drum, and developer as three separate components. The toner component will typically look like a translucent plastic tube allowing you to see the toner inside. If you have the second type, and your toner container is separate from the developer, it can be risky to shake extra toner from a near-empty bottle. The reason is because the developer component has the ability to continue producing prints even after the toner bottle is completely empty. This ruins the developer, which is a very costly component. With this type of toner container, it is important to replace the toner when the machine tells you to. Otherwise you could damage the machine. With the all-in-one cartridge, however, you are replacing all three components everytime you replace your toner, so draining it dry is totally fine. Shake to your heart’s content! Unless, of course, you are wearing a really nice suit. See more savings with managed print services and use the cost- cutting to invest in other aspects of of your business. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/10/2023 0

User Guide: How to handle error SC899-00

Machine testing phase Press the red button on the machine and wait until the machine is completely off, about 4 minutes. Unplug the LAN cable and turn on the machine. After the machine is on, try to use a photocopy and see if the warning is still there. The rare cases If errors still appear, call the IT technician to check the machine. If no errors appear on the screen, plug the LAN cable into the machine. If the error suddenly appears, try the next step. Method 1: follow i to iii again. On the machine, go to Printer (Classic) > Prints Job tab > View Job button > Select All > Delete Restart the machines. If the error still occurs, reinstalling the drivers from the PC that caused the error or reinstalling the drivers from the last PC that used the machine (I may not solve the issue here.) Method 2 You need to find the bad print job on all PCs that are connected to the machine by cancelling the print or clearing the print job. Restart the machine and wait to see if the error still appears. If the error appears again, follow the last step below. Method 3 Select Start, type cmd, and right-click the cmd “Run as Administrator”. TYPE CAREFULLY net stop spooler Then press Enter. del %systemroot%System32spooIprinters* /Q. Then press Enter . net start the spooler. Then press enter. Restart the PC and the machines.

06/10/2023 0

How does Copy Machine Service Contract Agreement works?

It is an exciting experience to buy or lease new copier equipment for your office. Photocopy machines these days are equipped with a wide range of features to ensure that the device can take up complex demands of printing or copying. Choosing the right equipment can not only boost your team’s productivity but can also replace a range of other equipment used in the office with a single device. Once you’ve decided to get a copier for your office, your dealer will approach you with a copier maintenance agreement. While the document is a necessity for all future purposes, it is crucial to understand its key points and how it serves you. Before we go any further, let us start from the basics. What is a Copy Machine Service Contract A copier service contract is like a health insurance for your copier. Just like medical insurance helps you budget your health-related expenses more efficiently, a copier service agreement protects a machine from the unnecessary costs incurred by expensive repairs. So, in general, the primary purpose of a copier maintenance contract is to improve the copier’s lifespan and ensure that it keeps performing in the best conditions. In an event where your copier gets jammed or breaks down, the agreement allows you to reach out to a group of experts to fix the issue. A copier service agreement is a multifaceted approach that covers your machine parts, toner/ink, ongoing maintenance, and emergency repairs. How Does a Copier Service Agreement Works? When entering into a contractual obligation, your dealer will give you different options to choose from for your service maintenance. All-In-One Lease Payment A fixed monthly lease payment for the copier will include a predetermined amount of prints that you can make every month at no charge. If you lease a color copier, it will most likely include a set of black and white, and color prints. If you go beyond the specific amount allotted, you will be charged a particular fee per page. Since the monthly payment is fixed, you will also have to pay for the prints that you didn’t use. Lease and Maintenance are Separate Popularly known as cost per copy contract, maintenance charges and lease charges are separated in this contract. In a maintenance agreement, you will get a preventive service covering parts, supplies, and unlimited training. The good thing about this contract is that you don’t have to pay for anything you don’t use. Now let us suppose your contractual agreement says that you pay a specific amount per page. In this case, your service dealer will multiply the number of copiers or pages by that amount, making it economical for small and medium-sized businesses. Usually, the maintenance charges and charges for prints will come up as a separate monthly bill. Pay-As-You-Go Pay-As-You-Go means you have to pay for the repairs or maintenance service when it is required. This is not advisable because frequent repairs will be needed as your copier starts to age. Also, you will have to pay for the toner cost from your pocket. What is Included in a Copier Maintenance Agreement? Preventive maintenance agreement varies depending on the vendor. However, there are several standard services which will be offered in copier service agreements. In most cases, these agreements cover anything required for the regular operation of the equipment. Some problems such as staples, paper, and network-related issues are however not applicable. It is, therefore, advisable to go through the list of exclusions in the service agreement before signing the contract. You can see that some of the things that are included in the agreement are: General Description of the Copier The details of the copier, its serial number, the number of accessories, and details of the service provider are included here. Total Charges This section includes the rental charges/month, deposit amount, and monthly meter charges. Rental Period Here, the total duration of the contract after it is signed will be mentioned along with the starting and end date. Toner Modern commercial copiers run on toners rather than ink because it is possible to print large volumes of pages just by using a single toner cartridge. In most of the service agreements, a clause makes the dealer responsible for providing the toner to the client based on request. Advanced machines with networking capabilities have automatic alert capability where an alert will be sent to the dealer when the toner is running low. Parts & Supplies Copier service agreements often have coverage for faulty parts and supplies. Replacement or repair will be provided for drum units, rollers, fuses, operation panels, electronic boards (PCB board), etc. Having a copier service agreement will definitely be beneficial for you as you can expect the service from expert technicians who are well versed in repair. Diagnostics & Labor Copier service companies often incur labor costs for deploying their technician to the user’s site. If the repair location is far, it could add up additional travel expenses as well. They also employ staff to remotely observe alerts coming from copiers and provide remote assistance during emergencies. If you plan to pay for maintenance without a service agreement, it could be burdensome if your copier requires extensive repair. Having a copier service agreement means that you can get your copier repaired without additional cost, except for the exclusions negotiated while entering into the contract. What are the Benefits of Having a Copier Maintenance Contract? Investing in a copier maintenance contract offers numerous benefits. Avoid Unnecessary Repair Costs A copier service contract could help you drastically cut down unexpected repair or maintenance costs if the copier stopped working. All you have to do is call the dealer, and your repair will be done at no additional cost. Without a service contract, your copier maintenance could cost you hundreds of ringgits in repair. Minimum Downtime Let’s consider a scenario in which your copier breaks down while you are urgently making copies. Every minute wasted will affect your productivity to a great…
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06/10/2023 0

Multifunction Printer: Advantages & Disadvantages

What is Multifunction Printers (MFP) A multifunction printer is a machine that can do the functions of a printer, scanner, copier, and fax machine. This is done by installing different cartridges for different functions. With this setup, you can print documents using the ink cartridge while scanning or photocopying them with the other cartridge. Some multifunction printers also have fax capabilities, so you can send and receive documents as well. They may also include features that make it easier for users to scan and print documents directly from their phones. Multifunction printers are becoming more popular because they can replace many other machines in the office. For example, many companies have replaced their fax machines with multifunction printers. Features of Multifunction Printers Cloud Printing Cloud printing allows you to print from any device, no matter where you are. This means that you’ll never be limited to just one machine. Advanced Security A multifunction printer comes with built-in advanced security features such as encryption, permissions, and online safety. This is to provide you with a safer and more seamless experience. Advanced Scanning Advanced scanning offers immediate distribution by allowing you to send copies directly to your coworkers and friends. This is done with features such as scan to email, scan to desktop, and more. Automatic Document Feeding With the help of an Automatic Document Feeder (ADF), a multifunction printer can automatically pick up and feed paper sheets one page at a time. This is especially important for businesses with high-volume document scanning needs. What to Consider When Buying a Multifunction Printer Functionality of the MFP Document print, scan, copying, fax, photo print Some MFPs provide all of the functionalities, while others offer only selected features You can reduce the overall cost by removing unnecessary functionality Print Technology the MFP is Using Some MFPs use inkjet technology while others use laser technology. Advantages of Inkjet Printer Inkjet replacement cartridges are cheaper Inkjet printers support a wider variety of print media Inkjet printers are usually smaller in size compared to Laser printers Advantages of Laser Printer Laser printers provide better and more consistent print quality Laser printers have a lower average cost per print Laser printers produce less noise when printing Laser printers are usually larger compared to inkjet printers Bulk Scanning Support If you need to scan a large number of documents regularly, get an all-in-one printer with an automatic document feeder It allows you to load several pages into the printer’s document feeding tray instead of feeding each page one-by-one This will save you significant time Print Quality (Resolution) of the MFP It’s essential to check the Print Quality settings (Print DPI) Higher DPI (dots per inch) numbers mean a sharper print image Our recommended minimum print resolution is 600 x 600 DPI Printing Duty Cycles That Match Your Needs A Printer’s duty cycle represents its ability to perform work under “normal conditions continuously” In short, it’s the maximum number of pages it can print Wireless Connectivity Support Wireless connectivity is required if you need to print to or receive scans from the multifunction printer Allows you to print directly from a variety of devices such as desktop computers, laptops, tablets, or mobile devices Make sure to check for WLAN compatibility (802.11b, g, or n) Size of the MFP Multifunction printers come in different sizes, depending on their functionality and add-ons Choose the MFP size based on your needs and space availability in your office Additional add-ons will require more space as well Replacement Cartridge Cost & Availability Ink cartridge is an ongoing cost and probably the most significant cost you’ll spend through the entire lifespan of your printer Thus, check the cost of buying replacement cartridges to ensure its within your budget Availability is another crucial factor to ensure you can quickly get a replacement whenever you need it Multifunction Printer Advantages and Disadvantages Pros: Improves Document Management All-in-one document management in a single device & user interface (print, scan, copy, fax) Increase productivity by using a single hub to manage document workflows Pros: Better Document Control Easier access control and document tracking as all printing happens on the same printer Improves security while ensuring better privacy compliance throughout the whole company Pros: Reduce Costs Reduce utility cost such as electricity since there’s only ONE device Reduce maintenance cost as maintenance work only needs to be done once on a single device Pros: Reduce Learning Curve Reduce learning time because you only need to learn how to operate a single software This allows you to get the maximum benefits of your investment in a shorter period of time Pros: Space Savings Multifunction printers require less space than having separate devices This is a plus point, especially for offices that have limited space Cons: Increase Waiting Time A multifunction printer can only do one thing at a time Thus, all tasks will be put in a queue since there is only one device For example, a printing job may have to wait until another scanning job is done If there were two separate devices, both jobs would have been able to proceed concurrently Cons: Expensive Downtime Since it’s a single device, when one of its functions fails, all other functions may fail too For example, if the ink cartridge is having an issue, all printing, copying, and faxing may be affected You will not face this issue when using multiple devices Cons: Fewer Features Compared to Specialized Devices An all-in-one printer may only have basic features compared to a specialized device For example, a single-function scanner may offer additional scanning features that you can’t find in a multifunction printer Multifunction Printers vs. Copier Copier used to be a single-function device that provides copy functionality. However, the copier has evolved over the years and it now provides similar functionality as a multifunction printer. A modern copier provides print, copy, scan, and even fax capabilities. Apart from functionality, here are some of the other differences between multifunction printers and copiers. Size Difference…
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05/10/2023 0
Copier Machines for Retail Stores: Streamlining Operations and Customer Service

Copier Machines for Retail Stores: Streamlining Operations and Customer Service

Copier Machines for Retail Stores: Streamlining Operations and Customer Service In the dynamic world of retail, efficiency and accuracy are paramount. Copier machines serve as indispensable tools for retail businesses, aiding in various aspects of operations and customer service. In this article, we will delve into how copier machines benefit retail stores and provide key considerations for selecting the right one. The Role of Copier Machines in Retail 1. Inventory Management Retail stores require precise tracking of inventory, including receiving, labeling, and organizing products. Copiers assist in producing accurate barcode labels, price tags, and inventory lists. 2. Promotions and Marketing Copiers enable the creation of promotional materials such as flyers, posters, and price tags. This flexibility allows retail stores to adapt quickly to changing promotions and marketing strategies. 3. Receipts and Invoices Generating high-quality receipts and invoices is essential for customer transactions. Copier machines ensure clear, legible documentation, which is crucial for customer satisfaction and record-keeping. 4. Returns and Exchanges Retailers need a reliable system for processing returns and exchanges. Copiers help produce return forms, labels, and receipts, making the process seamless for both customers and staff. 5. Training Materials Retail stores often provide training materials for employees, covering topics like product knowledge and customer service techniques. Copiers facilitate the reproduction of these materials for staff development. Choosing the Right Copier for Your Retail Store 1. Volume and Speed Consider the daily volume of copying tasks your retail store handles. High-volume copiers with rapid processing capabilities are essential for busy stores, while smaller establishments may find a lower-capacity model sufficient. 2. Multifunctionality Look for copier machines that offer additional functionalities, such as scanning and faxing. These features can further enhance efficiency by consolidating multiple tasks into one device. 3. Document Size and Type Retail stores deal with a variety of document sizes and types, from small price tags to larger promotional posters. Ensure the copier can accommodate these variations. Some copiers have specialized trays or settings for different paper sizes. 4. Security Features Retailers handle sensitive customer information, such as credit card receipts and invoices. Choose a copier with robust security features like password protection, encryption, and secure printing to safeguard this information. 5. Cost Considerations Balance the initial cost of the copier with ongoing expenses, including maintenance, toner, and paper. While it’s important to stay within budget, also factor in the long-term cost-effectiveness of the machine. 6. Network Compatibility Ensure the copier integrates seamlessly with your existing network. This includes compatibility with both hardware (computers, servers) and software systems (point-of-sale systems, inventory management software). 7. Supplier Support and Maintenance Select a reputable copier supplier or manufacturer that offers reliable customer support, warranties, and maintenance services. This ensures that any issues can be promptly addressed to minimize disruptions to your retail operations. In conclusion, copier machines are indispensable tools for retail stores, enabling efficient operations and enhancing customer service. By carefully considering the specific needs and volume of your store, you can choose a copier that optimizes your workflow and supports your retail objectives. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/10/2023 0
Copier Machines for Transportation Companies: Enhancing Efficiency and Documentation

Copier Machines for Transportation Companies: Enhancing Efficiency and Documentation

Copier Machines for Transportation Companies: Enhancing Efficiency and Documentation Transportation companies, whether focused on logistics, shipping, or passenger services, rely heavily on accurate documentation and efficient communication. Copier machines play a crucial role in streamlining these processes. In this article, we’ll explore how copier machines benefit transportation companies and highlight key considerations when choosing one. The Importance of Copier Machines in Transportation Document Handling and Management Transportation companies deal with a wide array of documents, including shipping manifests, invoices, customs paperwork, and passenger tickets. A copier simplifies the process by producing high-quality duplicates, ensuring that all necessary paperwork is readily available. Time-Saving and Efficiency Copier machines equipped with advanced features like automatic document feeders (ADF) can quickly process multiple pages at once. This reduces the time spent on manual tasks, allowing employees to focus on more critical aspects of their job. Customization and Scalability Many transportation companies have specific forms or documents unique to their operations. Copiers with customization options enable the creation of tailored documents, ensuring that every piece of paperwork meets the company’s individual requirements. Remote Accessibility Modern copiers often come with network and cloud connectivity features. This allows employees to send documents directly to the copier for printing, even when they are not physically present in the office. This feature is invaluable for companies with mobile or remote workers. Compliance and Regulation Transportation companies are subject to various industry regulations and compliance standards. A copier with scanning capabilities can help digitize and store important documents for easy retrieval during audits or inspections. Choosing the Right Copier for Your Transportation Company Volume and Speed Consider the volume of documents your company handles daily. High-volume copiers with rapid processing capabilities are essential for large transportation companies, while smaller businesses may find a lower-capacity model sufficient. Multifunctionality Look for copier machines that offer additional functionalities, such as scanning and faxing. These features can further enhance efficiency by consolidating multiple tasks into one device. Document Size and Type If your company deals with a variety of document sizes or types (e.g., shipping labels, legal documents, receipts), ensure the copier can accommodate these variations. Some copiers have specialized trays or settings for different paper sizes. Security Features Transportation companies often handle sensitive information, such as customer data or shipment details. Choose a copier with robust security features like password protection, encryption, and secure printing to safeguard this information. Cost Considerations Consider both the initial cost of the copier and the ongoing expenses, including maintenance, toner, and paper. While it’s important to stay within budget, also factor in the long-term cost-effectiveness of the machine. Network Compatibility Ensure the copier integrates seamlessly with your existing network. This includes compatibility with both hardware (computers, servers) and software systems (document management, accounting software). Supplier Support and Maintenance Choose a reputable copier supplier or manufacturer that offers reliable customer support, warranties, and maintenance services. This ensures that any issues can be promptly addressed to minimize downtime. In conclusion, copier machines are indispensable tools for transportation companies. They streamline document handling, enhance efficiency, and contribute to regulatory compliance. By carefully considering the specific needs and operations of your company, you can choose a copier that optimizes your workflow and supports your business objectives. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

03/10/2023 0

User Guide: How to set IP Static?

How to set a static IP Address Typically, the local Dynamic Host Configuration Protocol (DHCP) server will assign a dynamic IP address to a computer when it connects to the network. The only issue is that this configuration is subject to change whenever the computer is restarted or after the settings expire, which may result in the failure of services like port forwarding and remote desktop. A static network configuration is perfect for hosting services that other users can access across the network since it always keeps the same settings. You will learn how to set a static IP address (version 4) in this guide. Assign static IP address on Windows 11 from Settings On Windows 11, you can set a static IP address configuration from the Settings app for wireless and wired adapters. Set static IP address on Wi-Fi or Ethernet adapter To assign a static IP address configuration to a Wi-Fi or Ethernet adapter, use these steps: Open Settings on Windows 11. Click on Network & Internet. Click the Wi-Fi tab or Ethernet tab. Select the current network connection. Under the “IP settings” section, click the Edit button. Select the Manual option. Turn on the IPv4 toggle switch. Set a static IP address for Windows 11 – for example, 10.1.4.119. Specify a Subnet mask – for example, 255.255.255.0. Specify a Default Gateway address. Specify a Preferred DNS address (required). (Optional) Specify an “Alternate DNS” address. Use the “DNS over HTTPS” drop-down menu and select the Off option for the preferred and alternate addresses, but you can enable DoH with these options: Off: Transmits all DNS traffic without encryption. On (automatic template): Sends all DNS traffic with encryption. On (manual template): Allows you to specify a specific template. It is only required if the DNS service doesn’t work automatically or has a template that works as expected. Turn off the “Fallback to plaintext” toggle switch (if you enable DoH). Quick tip: If you enable this feature, the system will encrypt DNS traffic, but it allows queries to be sent without encryption. Click the Save button. Once you complete the steps, the static network configuration will apply to the computer. You can test the new settings by opening the web browser and loading a website. Assign static IP address on Windows 10 below from Control Panel On Windows 11, you can still use Control Panel to change the IP settings for Ethernet or Wi-Fi adapters. To assign a static IP configuration through the Control Panel, use these steps: Open Control Panel. Click on Network and Internet. Click on Network and Sharing Center. Click the Change adapter settings option on the left navigation pane. Right-click the network adapter and select the Properties option. Select the “Internet Protocol Version 4 (TCP/IPv4)” option. Click the Properties button. Select the “Use the following IP address” option. Assign the static IP address – for example, 10.1.4.119. Specify a Subnet mask. Typically, on a home network, the subnet mask is 255.255.255.0. Specify a Default gateway address – for example, 10.1.4.1 (Usually, your router’s address). Under the “Use the following DNS server addresses set Preferred DNS server” section, set the “Preferred DNS server address,” which is usually your router’s IP address or server IP address providing DNS resolutions (for example, 10.1.4.1). (Optional) Specify an “Alternative DNS server,” which the computer will use if it cannot reach the preferred DNS server. Click the OK button. Click the Close button again. Once you complete the steps, you can open the web browser and load a website to see if the configuration works.

03/10/2023 0

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