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The Difference between A3 & A4 Printers

Paper Sizes A3 VS A4 Many offices use only letter and legal sized paper. However some offices use the larger ledger size for engineering documents, making booklets, menus, and design layouts. Ledger size paper is the same size as two letter sized pages put together. This makes booklet making easy by simply folding the paper in half. Also because of the large size it is useful for enlarging engineering diagrams to a readable size. Ledger is also great for printing large spreadsheets on. It’s much easier to read a spreadsheet printed on ledger sized paper. The Size Difference between A3 and A4 Machines Since an A4 machine is designed to work with A4, letter, legal and smaller paper sizes it has smaller internal components. This allows for a more compact design which results in a machine that takes up less space than the larger A3 machine. And that’s a great feature for small offices. On the other hand, an A3 machine is designed to work with the larger A3; ledger sized paper and has larger more durable internal components. These results in a larger frame and it will require more space than an A4 machine. Available Options On A3 and A4 Machines             The smaller and lighter A4 machines generally have only light duty options available. For example, if the machine has a stapler option it may be limited to stapling only 20 pages at a time. There might not even be a large capacity tray, folder, 3-hole punch, or finisher available for the machine. If you require equipment options such as large capacity trays, 3-hole punching, folding, finishing, or stapling 50 or more sheets at a time than you will likely need a full size A3 machine to handle these tasks. Cost difference between A3 and A4 Machines The larger more robustly designed A3 machine will cost more in terms of equipment costs. And the A4 machines with their smaller lighter frames and lower yielding internal components will cost less in terms of equipment costs. But equipment costs are not the only thing you should be keeping an eye on. You should also be paying close attention to how much it will cost to use the machine. Service and supplies are not cheap. Service and supply costs are generally higher on A4 machines. This is because the A4 machine has consumable items that are light duty and do not have high page yields. In addition, many of the internal units are disposable and are not designed to be repaired or maintained. So while the A4 machine costs less, they typically cost more to use on a per page basis than the larger A3 machine. You’re monthly printing/copying volume will be the key to determining which machine is most cost effective for your office. If you’re only running 1000-4000 pages a month than even with higher per page costs the A4 will usually be the most cost effective. If you’re monthly printing/copying volume is above 4500 pages a month an A3 machine might be a better fit. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

03/03/2022 0

Can you upgrade or downgrade your copier lease before lease ends?

May we upgrade or downgrade our copier lease before lease ends? Yes, most copier/multifunction printer leases can be upgraded or downgraded to accommodate changes in business environment. Be aware that a lease is a non-cancelable contract. Your partner dealers will work with you to meet your production and financial requirements. Partnering with an ethical, reputable equipment supplier will insure a hassle-free experience. Leasing is a great way to keep your business copier technology current which to enables your staff to efficiently print, scan, copy and fax documents.  Just like other technology, copier technology is improving, giving better security, energy efficiency, memory, file processing and document scanning capabilities. Copier improvements translate into increased worker productivity and reduced costs. If you see the use of your copier changing, increasing or decreasing speak to your copier sales representative about options and ask for right-sizing recommendations. An upgrade should entail evaluating your current printing and scanning needs. Are you printing more color pages, scanning larger document sets, or need more finishing capabilities. Your copier partner will create a recommendation and proposal to right-size your copier(s). If your needs increase you may want to swap your existing MFPs with an additional quantity of MFPs or with more powerful MFPs.  If your requirements lessen a fleet downsizing may be needed, reduce the quantity of MFPs or lower the capabilities of the existing MFPs. Upgrading or downgrading your copier lease will affect your lease payments and service payments. The costs will change based on the higher or lower cost copier(s) equipment and service print volumes.   Also affecting your lease payment is the amount of time remaining on your existing lease. Upon your approval of copier recommendation and proposal and the signing of an order agreement, copiers will be returned to leasing company and replacement copiers installed and connected to your IT network. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

02/03/2022 0

5 Considerations to Get the Right Office Equipment

Businesses are investing in getting the right storage and equipment solutions now like never before. Why? Because the work world is changing fast, adapting is the only way to stay ahead of the competition. What does the right office equipment look like for your business? Read on for a few strategies from the professionals. Where to Start Evaluating the office equipment you currently have is your first step to efficiency and strategic spending. Understanding the volume, quality, specifications, and additional features or functions that your office needs is the best place to start when deciding how to shift your approach to office equipment. You can also ask employees what they would love to have to be more productive and to improve data security in the office. Input is always essential to buy-in. In a nutshell, the five considerations for evaluating office equipment are: Volume needed and common user numbers Special features required Employee expectations and productivity Cost and features comparison Future needs and advanced technology *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

01/03/2022 0

Upgrading? Consider Refurbished Office Equipment This Time

Having the right office equipment is critical for ensuring your business is functional and optimized for growth. However, it’s often a big investment upfront when you’re upgrading, and you may not always have the funds you’d like. Luckily, excellent options for professionally refurbished machines come from the same reliable vendors with excellent support and maintenance agreements. Refurbished and Savings Refurbished office equipment offers the same features at a lower price, without a drop in quality or any other impacts to the equipment. Refurbished machines are reconditioned to a new printer or copier and are thoroughly inspected – it’s like a certified pre-owned vehicle, which may have had a previous owner but feels new. You’ll save money by reducing the cost of new equipment, saving on your initial purchase, increasing your sustainability, and creating the same output you need. Get Exactly What You Need Also, you’ll be able to get the machine you need without having to make sacrifices due to budget. By working with a trusted re-seller, you can ensure that your office equipment meets your employees’ needs and, matches your volume, quality, output requirements, and even has the features you are looking for. Time to save big on your next purchase! Upgrade Now Don’t wait to find quality refurbished office equipment for your upgrades. Supply chain problems impact every business, so finding what you need as a refurbished office product might be the best price point and possible option for your team. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/02/2022 0

Ways Document Management Works Wonders in Health Care

Don’t let your health care practice get bogged down in excessive paperwork anymore. This is the most common complaint of staff and patients. With today’s digital solutions, it’s easy to shift to digital document management to improve communication, access, compliance, security, and processing. Integrating Document Management in Health Care Document management in health care isn’t an entirely new concept, but it has developed into a comprehensive solution in this traditionally paper-heavy industry. Here’s how it works: your document management service helps you set up systems to scan, save, and organize your files. It also includes helpful character recognition to create a searchable database of documents. Then, you can combine these files with extensive security measures – like passwords and locked files – and compliance requirements to round out your automated system. Don’t forget digital document management allows you to create a backup plan and storage system to protect all your files in case of an outage or breach. How it Boosts Your Business Practices Document management will solve many inefficient, outdated practices in any health care office. Here are the top three reasons health care clients love their digital system: It’s easy to use – no more searching for a file, losing a scan, or re-entering information in the system. Everything is where you expect it to be in a user-friendly system, and it’s easy to search and access files. Security is top-notch – from overall safe practices to protecting confidential information and following compliance procedures, digital document management makes it much easier to protect your data. It saves money – you will find savings on supplies, printing, and general output costs in addition to employee time/productivity and efficiency. Move into the Future of Patient Experience The future of patient experience and health care office operations is digital document management. Talk to the team today to get started. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

25/02/2022 0

How Investing in Office Equipment Improves Your Business Workflow

It’s time for most businesses to head back to the office in some capacity, which creates an excellent opportunity for you to look at your business workflow. How do you communicate with employees? Is your collaboration working or not? How do your employees use office equipment, and are there features to help them be more efficient or productive? These questions are an excellent start to help you find answers to how office equipment investment can build, improve, and enhance your workflow. Office Equipment and Business Operations First of all, office equipment has a notable impact on operations. It’s true – from employee traffic to productivity-boosting, availability, and access to machines to use and supplies – office equipment that works and can complete a job quickly and efficiently is critical to any business operations. Next, consider bringing functions together in one machine – for example, instead of having a printer, fax machine, scanner, and copier, you can invest in a multifunction printer that will combine all of these tools into one efficient device. Optimizing Workflows For optimizing workflows, you’ll benefit from having a multifunction printer as well. You can use the machine to digitize documents, communicate with teams and clients, and make edits or implement finishing features quickly and without hassle. Then, you can also cut back on equipment storage, running around the office, and other inefficient habits by having everything in one tool. Optimizing workflows might even be as easy as getting the right equipment after all. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

24/02/2022 0

TOP FEATURES FOR OFFICE EQUIPMENT UPGRADES

This year is a great time to make upgrades to your office equipment. Why? The office is changing more than ever, and technology has made significant strides in recent years. As employees return to the office, you can set a standard with productivity and enhanced features. Why make the updates now? We’ll outline some key changes below. Technology Changes Plenty of technology shifts can increase your office productivity and advance your communications. Some key tech changes include increased volume, functional applications that connect to your networks, advanced finishing features, multifunction technology, and more. Also, mobile technology plays a major role in today’s workforce, and your office equipment can meet you where you are – add mobile print to your printer so your teams can print from anywhere. If any of these sound like they could boost your business, it’s time to start looking into your next office equipment. Advanced Features and Systems Features and systems have also taken big strides in the last four years. With affordable, high-quality color and volume enhancements, you can add extra brightness to your communications. Also, finishing features include sorting, stapling, collating, and booklet making to create visual information for your clients and customers. Don’t wait any longer to get what you need – it’s time to catch up with the technology so you can keep your business moving ahead. Your office equipment solutions shouldn’t be a huge challenge. You want it to be easy to communicate needs and find out exactly how your office can benefit from upgraded equipment. Talk to a local provider that will walk you through the process and help you evaluate, analyze, and understand your needs – and get the equipment to support your business.  *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

23/02/2022 0

The Easy Way to Print from Your Mobile Device

Today’s business environment is becoming increasingly mobile. Frequent travel, working between multiple locations, and virtual offices bring with them new demands for on-the-go access to files and documents. Smart phones, tablets and laptops meet the need for digital access to content, but digital access is often not enough. The mobile workforce is looking to transform their entire office into a mobile experience, and requires print and scan capabilities that mirror the flexibility of their mobile devices. How to print On-The-Go There are many ways to go about printing from your phone but its difficult to figure out which way works best for you. Ricoh for instance has a whole app dedicated to mobile printing. Their app “Mobile Print” enables mobile users to simply and conveniently print documents, web pages, and images on demand from their Apple and Android smart phone and tablet devices to select Ricoh MFPs and Printers. As an added feature, users can scan files and images from Ricoh  MFPs to their mobile devices. The Ricoh  Mobile Print app puts you in control of your document imaging, eliminating the need to carry cumbersome printed files on the chance you need them. Additionally this app eliminates the hassle and lack of security associated with emailing files to someone connected to a network in order to have them printed for you. Mobile Print empowers your workflow while giving you the confidence in knowing you are prepared for anything and able to access and print your important documents from almost anywhere. There are three easy steps to using Mobile Print. First connect your mobile device to the same Wi-Fi network as the Ricoh MFP or Printer you will be using to print. After that use the Mobile Print app to open the document, image or web page you wish to print. Lastly Select the device you wish to print to, set your preferences and press Print. How it Works Mobile Print, your mobile device does all the work, becoming an integrated part of your document workflow. There’s no need to be physically connected to a corporate network; the app can quickly identify Ricoh Printers and MFPs via a Wi-Fi connection. Once you’ve located a device, simply access the documents you want to print. The app can handle many common file formats. A few quick strokes are all it takes to transform digital files, scans and images to printed sheets. A wide array of settings including quality, duplex, pages per sheet, job accounting and more maximizes output control. Mobile Print also has near field communications (NFC). NFC printing  is a short-range wireless technology that allows data to pass from one device to another by simply touching them or holding them close together. All new Ricoh  machines have built in NFC technology then all you have to do is select the file you would like to print, walk over to the printer, hold the device on the printer for a few seconds, the dedicated app will open up, click print and that’s it – you have your print. Mobile Print is free and the perfect app to print on the go in a mobile environment. The app resides on the mobile device and interfaces seamlessly with select Ricoh MFPs and Printers. With Mobile Print, printing for you phone, tablet and laptop will be easy and convenient to use whenever your on the go. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

22/02/2022 0

Do all MFPs Do the Same Thing?

Multifunction printers have become widely popular with small and home businesses. For a good reason, MFPs reduce energy, save up space, and increase productivity by integrating traditional office duties such as printing, faxing, copying, and scanning into one device. Even if you don’t fax, monitor, or copy regularly, an MFP can do so if required. But do all MFP devices offer the same features? The simple answer is no, but the features you want on your MFP are up to you. Choosing Your MFP Choosing an MFP starts with one essential question: What will it need to do? Beyond printing, copying, and scanning, what additional functions will be necessary regularly? High-volume MFPs can produce colour prints as fast as 65 pages per minute, but if those services aren’t used within the business, they may not be worth the extra cost. Instead, an honest assessment of office requirements will help determine the most pressing needs for an MFP ad guide purchasing decisions. Printing If printing is your primary use of an MFP, it would be essential to look into an MFP to match your printer capabilities. More expensive models are typically designed for higher print speeds and heavier use. Fortunately, there is a wide selection of available MFPs based on both inkjet and laser printing engines. There are even MFPs that excel in colour photo printing. Faxing Some MFP devices no longer include fax modems, which is acceptable for businesses that do not need to exchange faxes with customers or vendors when it comes to faxing. Faxing is still handy for sending/receiving documents requiring signatures, but setting up your fax service involves connecting to a phone line. A regular phone line can be shared with a fax machine if tying up the phone line while sending/receiving faxes is not a concern. Otherwise, a separate phone line is needed. If you need fax capability but don’t want the hassle and expense of setting up your fax, several online services allow you to send and receive faxes via email, web, or smartphone. Scanning Most MFPs come with a low to medium resolution scanning unit designed for document scanning. Suppose you need high-resolution scanning of photos or other media-like slides or negatives. In that case, you will want a separate standalone scanner or an MFP specialising in photo scanning/printing, such as the Canon Pixma line of MFPs. When considering which MFP to add to the office environment, there are many factors to consider. Most importantly, keep in mind the guiding question: What will it need to do? As with all other essential office infrastructure, an MFP is an investment. However, if chosen correctly and in line with the business’s needs, an MFP can streamline workflow, facilitate a more productive work environment, and keep up with all the business’s demands, no matter the volume or intensity of the job at hand. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/02/2022 0

Your Print Management Questions Answered

Managed print is making waves across the business world because it’s not just the simple service it sounds like. Managed print is a comprehensive print oversight service that will help you to manage supplies, costs, print fleet, output, policies, print data, and more. Print management can save you a ton of money, but it’s a service that sometimes brings up additional questions. What exactly does it do? How does print management oversee costs? Why do I need the service? These questions make sense. Here is a breakdown on how managed print works. The Basics Here is the basic description of managed print: Print management oversees print processes to streamline workflows and save money. Print management can save your business up to 30% in print costs. Managed print involves a few key aspects to overseeing print to save your business money. Here are aspects of the service that add up to savings: Streamlining workflows Encouraging employee productivity Reducing wasteful print Ordering, storing, and managing supplies efficiently Understanding print information through data audits Cutting back on excess machines or printing Overseeing the operations and maintenance of the print fleet Why Print Management Builds up Business These key aspects help to build your business with savings, productivity improvements, streamlined workflows, and more. Managed print builds business by: Encouraging employee efficiency Overseeing print to manage costs closely Streamlining workflows and encouraging productivity Realistically understanding and managing the print fleet Building a reliable print budget that you can plan for Cutting waste across all printers, supplies, and locations Finding notable savings in the print environment *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/02/2022 0

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