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3 Key Questions for Selecting Document Solutions

What are your business goals for 2021? Have you made progress toward those goals? It’s hard to stay focused as the year progresses, and especially with so much uncertainty. However, if you have goals like organizing your files, going digital, or streamlining workflow systems, it can be much easier than you think to make major changes. The first stop is document solutions, like document management. How can the service help you? If you’re interested in converting data to digital documents, establishing organized systems, and elevating collaboration and communication, considering document solutions will be a great idea for your business strategy. Get What You Need First, you want to ensure you get what you need. Do you want to have your data available from anywhere? Increase security? Reduce hard copy storage? Talk to a vendor to get some easy answers that will direct your system going forward. What to Ask the Vendor Then, as you decide on document solutions, here are the critical questions to ask your vendor partner. How can we integrate this into our systems and current technology? Make sure that any solution will integrate with your network and your current systems. You can learn a new workflow, but document solutions should improve workflows, so make sure it’s compatible with your operations and network. Will this help us meet our goals? If your goals are organization, business growth, advanced systems, updated technology, and mobility, document management is a good answer. To get more specific reasons why it can help you reach your goals, be sure to ask your vendor. How can we address change management? As you implement any new system in your office, you’ll have to address change management. A good vendor will have a process that works for everyone – and integrates change – and will provide essential support. Get the details before you start. Next Steps for Document Solutions So, how to implement the document solutions now that you’re ready to get a document service and know what to ask to ensure your business is well served? Just talk to the professionals vendor for your next steps. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/07/2022 0

Should Your Small Business Use Cloud Services?

Any small business can benefit from cloud services, but we get it – it’s an upfront cost that you must consider as you’re starting out. One major thing to remember is how much you can save by investing in cloud services, making the initial cost easy to understand. Cloud services can save you tons of money in storage – cloud storage vs. paying for physical space and storage – and plenty of other office functions like critical security, backup IT solutions, data solutions, digital answers, and more. Cloud services provide the support you need without the hassle of managing it yourself. Office Services Boost Any Business Okay, we know – some people are still wondering, “What is the cloud?” The cloud is a digital storage solution where data, files, and information can be securely stored and just as securely accessed at any time by the right people. When you’re building up your small business, finding digital solutions that save time and money makes your business functional, efficient, and ready for growth. Knowing if the Cloud is Right for You Finally, how do you know if the cloud is right for you? Talk to a reliable vendor  to understand office services available, pricing, contracts, growth and upgrade plans, software, and more. The team will answer all your questions and help you make the right decision about if cloud services or other office services will set your business up for success. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/07/2022 0

The Critical Connection Between Office Equipment and Security

Your office equipment has a huge impact on security. While this might be news to you, it’s important to know how essential having the right office equipment and security features is to protect your business. Today’s Security Features Modern office equipment has more available for security features than ever before. From wiping hard drives to network security integrations, from password protection to secured access, your printer, copier, or multifunction machine can help keep data safe in your office. That’s why it’s a good time to reevaluate your office equipment. If you’re unsure if you have the right features available, you aren’t using them, or your equipment is too outdated, you might be seriously behind on integrating security. A simple upgrade can help – but it’s time to take action before your information is threatened. Why High-Level Protection Matters High-level security protection is essential from all inputs and outputs of business. Your network and software security is a high priority, just as your business security needs to be protected from all angles – including the office equipment side. Some people underrate this, but your machines process the same amount of confidential data as your desktop devices do. Especially if your equipment is network-connected – it’s probably time for a security overhaul to ensure you are protected. How to Secure Your Business Office equipment is a critical part of business security. From protected access to passwords, hard drive encryption to security oversight, having the right equipment is essential to protect your business and clients. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/07/2022 0

Why Your Company Needs a Print Audit

Checking in on anything is good, and just like your personal health, you want to check up on your business health regularly. You probably have several audit systems in place to identify how things are going, track progress, and establish accountability. The same thing applies in print. In order to make sure you’re getting the print deal you need – low prices and high quality on print management – you need to do a print audit. We can help you with the audit to know if your managed print is saving you money. Understand Effectiveness Print audits are a way for you to understand your print strategy and identify savings and higher quality opportunities. Print audits analyze existing print processes, supply chains, and print output and use them to understand where you are spending for print. Then, the vendor will make recommendations for savings in several areas – many businesses see over 25% savings in their print environment. To fully understand the effectiveness of your print environment and the money you are putting into it, you will need a print audit to see the data and comprehend the process and the system. Build Accountability and Workflows With your print audit in hand, you can update your managed print processes with Base Technologies. Managed print services will streamline workflows, oversee supply ordering, and support your equipment and print policies, all using the data from your print audit. Successful managed print will improve your print accountability and use in order to make important budget decisions in your business. Lower Costs and Improve Quality Managed print will streamline your business with savings, automation, and improved workflows and accountability. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/07/2022 0

Essential Updates for Health Care Workflows

It’s no secret that 2020 was a challenging year in health care – and “challenging” may be understating it a bit. Health care organizations are continually trying to stay flexible and operate on the patient-facing scale and also the business operations side of things. Luckily, with the right services in place, your organization can continue to prioritize patients, overspending way too much time or money on the office/business management side. One simple solution that can make a big difference in your workflows is document management, discussed in-depth here. Document Management in Health Care Health care is a document-heavy industry, but tracking, billing, and documentation are essential to the system. However, there are digital options to streamline workflows and improve security, storage, and general practices for how your health care practice moves into the future. Document Solutions for Better Workflows Essential document solutions like document management have many benefits, including: Saving on supplies and equipment issues Improving security features Updating digital access Building efficient digital workflows Reducing storage costs The workflow improvement is based on having better, more secure digital access for things like version control, in-time communication, secure sharing, and other essential elements to update projects while working with the team from anywhere. Also, saving on storage space is a big deal. If your physical office environment is changing, you may realize that the file cabinets and space for storing documents are unnecessary. But, you still need the information. That’s where document management supports the full digital office – you can scan, store, save, and search historical data from your digital database. Managed Services Streamline Your Health Care Service Health care is a complicated world, and it’s only getting more complex. Having the right document solutions to stay ahead of management, security, and digital practices is essential to keep building in the field. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/07/2022 0

Adapting to the WFH World with Essential Services

Working from home is here to stay for many people and many businesses. Having the proper support, services, and assistance is essential to working from home or anywhere. Security and outsourced support go hand in hand when adapting to the work from home world, since securing your business and providing digital support services are part of the WFH/location flexible company. Office Services for the Anywhere Office The “anywhere office” is working from home, working from anywhere, flexing between the office and home, or providing a nimble environment for continuing operations despite changes and challenges. Options for Optimization For optimizing your business, office services can complete your needs for support without hiring additional staff or building unnecessary infrastructure for an office that isn’t in full use. Options include: Cloud services Data backup Security enhancement Managed IT Document management Your reliable vendor partner can work with you to find the mix of office services that will enhance and improve your flexible work options while providing the backup, storage, communication, and security your team needs to get the job done. Don’t slow down – keep building your business no matter what happens. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/07/2022 0

Your Office Equipment Questions Answered

Let’s talk office equipment – whether you are a small business just getting started, a medium-sized business ready to grow, or an established business of any size looking for the equipment to support your operations and output, office equipment is the place to start. The equipment is an essential piece that you don’t want to overlook because it sets the foundation for your business. You need to communicate on a variety of levels and provide employees the tools they need to do their jobs – but what does that look like exactly? Read on. All About Printers Printers are the first place to start because you’ll need output, agendas, documents, and more. Printers can be the only machine you need, one of a few, or one function of a multifunction machine or all in one printer. You might want a laser printer, a specific brand, or you may evaluate if you should lease or buy your printer. Either way, it’s time to think about your scale, growth, capacity, future, finances, and what you need from your printer to succeed how you want. Investing in Office Services Office services are the next step once you get the foundation of equipment set up. Your services can include document management, cloud computing, cloud storage, backup solutions, data security, and more. Make sure you ask your partner at Base Technologies which services would be recommended for your business and size so you can get exactly what you need when you need it. Next Steps to Streamlined Operations Get the office equipment you need and the support, solutions, and service that will help your business capitalize on the investment you’re making into top notch office operations. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

01/07/2022 0

Kicking Off Managed Print in 2021?

Managed print is the big shift many offices are more than ready to make in 2021. While some businesses have put it off for too long, managed print is a partnership that will bring savings, experienced team members, and security to your print environment. If you’re ready to save and take another thing OFF of your to-do list in 2021, managed print is your next step. Here’s What You Need to Know The need to know about managed print is pretty easy. The service includes outsourcing print oversight to a team of professionals who will find cost-saving strategies and printer fleet oversight in your print environment. From supply ordering to maintenance coordination, your managed print team will take care of all the details so that you don’t have to worry about why it works, you just know that it will when you need it. Managed print services also include a print audit, a realistic monthly print budget, and print cost oversight so you can cut back on overspending and save up to 25% on your print budget. Finally, managed print can also improve your office efficiency tremendously. From reducing time spent on tedious tasks to allowing the IT team to avoid pointless printer assistance calls, your entire team can find productivity improvements with managed print. How to Get Started The next step is to chat with the reliable managed print team at Base Technologies to discuss how exactly your business will benefit from the service and what your potential savings can be. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/06/2022 0

How Busy Companies Use Document Solutions

While business outlooks may be unpredictable, companies are still planning for the future, and many businesses are experiencing new, unexpected forms of growth. When you’re growing fast, it may not seem like the best time to implement a new system, but the reality is that you want your business to streamline systems and stay ahead of the curve. When you find a new level from your business growth, you want to be there to meet customers where they are. A great example of this is document management. Some companies may think they are too busy to make the switch from hard copy to digital, but actually, tons of busy companies make the move and are so glad they did. Their operations get smoother, workflows are easier, and employees are more efficient. Document management can, essentially, fix your company’s growing pains. Streamline Effort and Workflow Instead of letting your teams run around chasing signatures and trying to find the right files for what they need, you can empower them to use digital solutions like well-organized digital storage files and electronic signatures. Think of the time saved even from those two simple processes – now imagine that multiplied daily, across your entire business. Now you get it – document management is an efficient document solution that can save tons of time and money. Fix Obstacles and Issues Any business has things that get in the way of a streamlined workflow, but with document management, you can remove most of those obstacles. From lost files to outdated information or hard-to-read script, hard copy files are an outdated hassle. Document management has exactly what you need to grow efficiently and leverage your business. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

29/06/2022 0

Is Cloud Computing Right for You?

Cloud computing has a nice ring to it, and you may have heard a thing or two about it in the past few years. But, maybe it didn’t quite make sense or seem applicable to your company. Investing in cloud services is right for many businesses across industries. If you’ve considered it or are even just curious about cloud computing, here are the basics and some extra helpful details to get you started on the future of your business. Investing in Office Services Cloud computing refers to a global server network that creates data storage in a “cloud” or on off-site servers. These servers (or this information) is accessed via the internet, from anywhere and at any time. Cloud computing also has extreme security measures to protect the data stored on the servers. Investing in office services that streamline workflows and make it easier for your teams to operate securely from anywhere is more than worthwhile in today’s ever-changing business environment. Cloud computing – with storage, access, and security incomparable to hard copy data – might be the best step to securing your business’s future. Cloud Computing for Your Company Cloud computing is efficient for any company looking for growth and development in the digital sphere. With flexibility, scalability, security, and cost savings across the board, your company will wonder why you didn’t consider cloud computing a critical office service long ago. Now is the Time Don’t wait to update your storage and operations systems so you can have tighter security, functional operations, and access from anywhere. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/06/2022 0

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