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Get Your Print Spending on Track

You might think you have a handle on your current print costs, but do you really know how much you are spending monthly or annually? It is pretty typical for businesses to have a variety of MFPs and printers or copies from a supply partner, while they acquire their supplies, like paper. But in this scenario, who is auditing your print activity? Are you tracking how many pages you printer per month or you cost-per-page? Simply working with a vendor for your print devices is not enough, you need a partner who can help you assess your costs, reduce spending, increase productivity, and manage your overall print program. In essence, you need managed print services. Getting Started with Managed Print While the definition of managed print can vary, simply put, it is essentially a suite of services intended to optimize your company’s document productivity. MPS includes a print audit, equipment assessment, and service and maintenance review to get started. Once we have an overall view of your print landscape, we can help implement changes to save you money and enhance efficiency. Revealing Hidden Costs and Needs Sure, there are lots of great things about managed print services, but saving money is by far the most significant benefit. Most businesses approach their print scheme on an as-needed basis. The main multifunction printer runs of out ink, you buy more, often paying extra for expedited service and shipping. But what if someone could anticipate your ink needs, ensure you have ink before you run out, and provide it at the lowest cost? If that sounds like a good deal, consider that with MPS, you can get all of that and more. In addition to anticipating supply needs, we can also help with printer management, monitoring your devices to ensure they are up and running and providing periodic service and maintenance. Not only does this mean you have fewer things to worry about, but it also ensures that you are paying the lowest amount for service and repairs and don’t have to stress over device downtime. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

22/04/2022 0

3 Steps to Improved Supply Management with Print Audit

Managed print solutions like Print Audit provide businesses with much-needed insight into their true cost of printing. With so many organizations adopting digital solutions, printing costs that should be showing significant declines are doing the opposite and rising. To find out the reasons behind your company’s rising print costs, Print Audit managed print solutions can delve into your print environment to uncover hidden spending. What You Don’t Know Much of the problems associated with tracking print costs have to do with unmanaged resources. Expensive supplies like paper and toner that should last for months can seem to disappear overnight, triggering another round of frantic ordering just to keep projects on track. The underlying cause of disappearing supplies may be simple mismanagement, including: Inefficient printing habits — Modern printing equipment combined with Print Audit software provides solutions to get the most value from your investment. By switching to mandatory solutions like duplex printing, draft modes and monochrome printing for internal documents, and restrictions on printing certain documents, your company can get a handle on waste. Personal printing — When employees are free to use your equipment for personal use, the costs can have a hidden but significant impact on your budget. By implementing user IDs to track printing habits, you can put a check on personal usage. Supply mismanagement — It’s common to see companies dealing with highly disorganized supply systems. Storage areas may be overflowing with supplies for equipment you no longer own or toner that’s expired or doesn’t match your equipment requirements. Print Audit monitors your equipment and automatically sends the correct supplies when you need them, eliminating administrative headaches and waste. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/04/2022 0

Finding the Right Office Services Provider for Your Business

Just because a company claims to provide a variety of office services doesn’t mean they can live up to their promises. Going in blind and learning by experience (some of it bad) can be costly and hard on your office equipment investment. So how can you go about finding a great office services provider without taking unnecessary risks with your copiers and your budget? 1. Find out what others say about them. Easy online access to testimonials and reviews makes it simple to a good overview of a company’s reputation. Reputable office services providers will often show customer testimonials on their website, and when they’re from verifiable sources, that’s even better. Finding out what other business leaders say about an office equipment and services provider is an effective way to narrow down your choices. 2. What about service response times? When your equipment isn’t functioning, your team may not be able to complete critical tasks. Outsourcing is always an option, but when time is short, even that can be problematic. First, find out if a potential office services provider has local technicians in your area. Inquire about service response times and their commitment to resolving problems in the first visit. Find out if you can request services and order supplies on the company website to save time. 3. What other office services do they offer? You have enough on your plate without having to deal with multiple service providers. A comprehensive office services provider can repair and replace equipment, implement a variety of document management solutions, and help your organization find new ways to save time and money. Why just look for a technician when you can have access to an entire suite of state-of-the-art office services? *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/04/2022 0

3 Tips for Choosing an Office Equipment Provider

When it’s time to upgrade your office equipment or equip a new location, there are a lot of decisions to make. The first one is choosing the right dealer. Why It’s Important It’s true; you could get all of your office equipment in one afternoon by stopping by a big box retailer. But the advantages of dealing exclusively with a professional office equipment and services provider far outstrip the convenience of that afternoon shopping trip. Here’s why you’ll want to choose a more measured approach. You need service and support after the sale. When choosing professional-grade copiers, you need assurances that your supplier can offer more than just a short-term warranty that may not provide complete coverage. To make sure you’re getting the best ROI, choose a provider that offers: A professional service strategy — You’ll need fast response times when issues arise, a commitment to address problems in the first visit, and a preventative maintenance strategy to keep your equipment operating at peak performance levels. Comprehensive document solutions —Your business needs more than just office equipment. A professional business solutions provider can help you implement strategies to use your equipment as a bridge between paper and digital business processes. Look for document management offerings, managed print services, cloud services, and security solutions for a holistic approach to your daily operations. Industry-leading technology partners — The best providers partner with world-class manufacturers to bring your company the very best office equipment and software offerings. When you need document management solutions, multifunction systems, network printers, scanners, and digital presses, those top-of-the-line partnerships will make a world of difference. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/04/2022 0

Go Paperless With Print Audit Managed Print Solutions

As a small business owner, you may not think of your company as an ideal candidate for a paperless office. While it’s true that adopting a new process can be challenging, the rewards, in this case, outweigh any temporary inconveniences. Paperless Benefits for SMBs Paperless processes are a perfect fit for small businesses. Let’s take a look at three benefits. Lower your costs. Does your idea of reducing costs include unpleasant visions of an office that’s too hot in the summer and too cold in the winter? Instead of making everyone miserable with austerity measures, why not try something your employees will enjoy? Paperless document management processes reduce the hassles connected with paper documents. Your employees will love a clutter-free, streamlined office and automated processes that make their tasks much easier to perform. And you won’t need to pay to print, copy, and store thousands of paper documents. Improve customer service. A paper-based office is hard-pressed to compete in today’s economy. Paperless office processes can help your company provide the superior customer service currently offered by online retail giants. Streamline the ordering process, automate billing, and provide the outstanding service today’s consumer has come to expect. Go green. Your customers are going green. Tap into paperless processes to show that you care about the planet as much as they do. What Are You Paying to Print? Before beginning a paperless journey, you’ll need a few document management tools to help you get there. Print Audit managed print solutions that track, measure, and reduce printing help small businesses find out where they stand and then begin correcting costly inefficiencies. Print Audit managed print software can bring some needed visibility into your current printing costs, help your employees choose digital solutions instead of printing, and reduce wasteful printing choices. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

15/04/2022 0

Start Smart With Digital Document Solutions

Ready to launch your small business? If you’re just starting out, you’ve got a real advantage over companies who’ve been dependent on paper processes for decades. By adopting digital document solutions from the start, SMBs have fewer paper-created bottlenecks to deal with, and you may even have a competitive edge over companies still trying to get out of paper’s grip. Here’s what we mean. You can funnel your profits to growth instead of the care and management of paper documents. Paper-based businesses processes are selfish, demanding an unfair share of your company’s time and money. By beginning your business with digital document solutions instead of paper, you’ll never have to deal with the problems caused by paper processes. Storage —Storing digital documents takes almost no physical space, and none at all if you route everything to the cloud. On the other hand, paper documents are greedy, gobbling up your office space and then demanding off-site storage. Keep your small business office space free for innovation and creativity instead of handing it over for filing cabinets and cardboard boxes. Printing —Your small business will benefit from an on-site printing solution, but there’s no reason to be dependent on hard copies to conduct business. Get more value from your multifunction system by using it to print and copy when you need to, and then using the scan function to route documents to electronic document management solutions. Your employees will be more productive from the start. Give your employees access to state-of-the-art document solutions, and they’ll have the time to use their skills for your company’s benefit. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

14/04/2022 0

3 Reasons to Provide a Mobile Printing Solution for Your Employees

Are you providing the best office services for your employees? Today’s highly mobile workforce requires solutions that are slightly different than you may be accustomed to providing. For example, here’s why a mobile printing solution is one of the most critical office services you can provide for your employees. Mobile Printing Basics Mobile printing is a simple process, and it’s readily available in a variety of user-friendly formats. Simply put, mobile printing allows employees to use smartphones or tablets to send print jobs to wireless laser printers and multifunction systems, bypassing desktop computers in the process. The benefits are compelling. Improved employee productivity — It’s critical to invest in the right office services to get the most value from your investment in labor. Mobile printing gives your employees hassle-free access to printing, no matter where they happen to be working. Without a mobile printing solution, employees are forced to either wait until they’re back in the office to print an essential document or try to figure out another solution. Lower costs —A mobile printing solution allows traveling employees to print documents on demand. The alternative (printing documents ahead of time, just in case they’re required) is a waste of resources. Improved customer service —In some industries, access to a printed document can help close a sale or improve the customer’s overall experience. And when employees run out of brochures at a conference or open house, a mobile printing solution allows them to replenish their supply. Improved security —Professional office services can help your company avoid security risks. If you don’t provide your staff with a secure printing solution, they may look for solutions on their own, putting your confidential information at risk. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/04/2022 0

Time for New Office Equipment? Don’t Dismiss Color!

Your office equipment selections can make a tremendous difference in both employee productivity and operating costs. The right office equipment gives your team access to technologies that can help them perform daily tasks more efficiently. On the flip side, the wrong office equipment can stand in the way of productivity and even drive up costs. In the case of printers and copiers, business managers often forgo color, thinking the decision is right financially. Here’s why that may not always be the case. The Case for Color Before you decide to pass on in-house color printing capabilities, consider these points. On-site convenience —If you’re currently outsourcing all of your color printing needs, an in-house solution could save you time and money. Instead of sending an employee to a third-party provider, a staff member can print or copy color documents on demand right in the office and for a lower price. Go green —Did a staff member order extra copies of your last outsourced color print job? What was their thinking behind that? In most cases, companies order more documents than they need to qualify for price breaks or to avoid the hassle of reordering. With in-house color equipment capabilities, your staff members can print color documents on demand in the exact quantities they need. Track your costs —Some business owners are nervous about giving their employees access to office equipment with color printing capabilities. They’re concerned about color free-for-all’s, with employees printing everything from their daughter’s graduation invitation to internet memes. Fortunately, managed print solutions that provide tracking and restrict access can quickly eliminate these concerns. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/04/2022 0

Managed Print Benefits for Small, Medium, and Large Businesses

Print Audit managed print solutions have something for businesses of all types and sizes. Here’s a look at some of the ways managed print strategies benefit small, mid-sized, and large organizations alike. Managed Print for Small Businesses Small businesses may wonder if Print Audit managed print solutions can provide any tangible benefits for their smaller operation. The fact is that any organization with a printer fleet, no matter how small, can benefit from the savings delivered by managed print professionals. Small companies can learn how to manage printing costs from the very beginning—a unique benefit that could save thousands of dollars better spent on growing the business. Managed Print for Mid-Sized Businesses Mid-sized companies often experience the pains of rapid growth, and there’s no better time to implement a Print Audit managed print solution. Print inefficiencies can impact productivity, and without constant oversight, overspending can cut into profits. Print accountability solutions give mid-sized businesses tools to set quotas, keep track of print jobs and usage, track costs, and improve the charge-back process. Managed print professionals also keep equipment in good working order, eliminating unnecessary downtime. Managed Print for Large Organizations Large organizations may have highly-specialized printing needs, with entire areas dedicated to high-volume laser printers, digital label presses, and multifunction systems. In industries like healthcare, finance, education, government, and law where high volumes can drive up costs, Print Audit managed print solutions can bring much-needed oversight and substantial savings. With a larger fleet to oversee, expert printer management is essential. Here’s how managed print technicians can keep large fleets operational. Provide expert installation without interrupting core projects. Give expert advice when it’s time for equipment upgrades. Alert technicians when equipment issues are imminent. Remote monitoring lets managed print providers know when to initiate toner shipments. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/04/2022 0

Are Your Document Solutions Disaster Proof?

The reasons why companies go out of business run the gamut from a failure to deliver value to customers to an inability to compete with established leaders in the market. While some challenges are unavoidable, allowing your business to fail because you haven’t prepared for disaster is one of the easiest to correct. It’s Too Easy to Fail There’s little doubt that failure is a lot easier to come by than success. Allowing your critical documents to languish unprotected on paper or desktop filing systems may be the easiest path to take, but it’s a dangerous one. Here’s why the document solutions you choose today could determine your company’s survival tomorrow. Are you trying to back up paper? Backing up information using a paper-based system is next to impossible, and storing data on hard drives or local servers isn’t much better. Both document solutions are ill-equipped to survive a disaster such as fire, flood, or human error. By backing up your data into cloud-based document solutions, you can protect your company’s critical information if an unforeseen event comes your way. How fast can you find information? In today’s highly-digitized markets, businesses with the ability to locate information fast stand a much better chance of survival than their competitors. The average consumer is well aware that digital document solutions are available to even the smallest start-ups. If you’re still poking around in filing cabinets to fulfill customer orders, answer service inquiries, or process returns, you’re already in hot water. With digital document management solutions, you can prove to your clients that you’ve got what it takes to serve their needs with efficiency. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

08/04/2022 0

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