Tag: BIZCOPIER

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

How to Delete My Printer on a MacBook

For a variety of reasons, you may need to remove an installed printer from your MacBook. When you connect your MacBook to a printer, whether directly with a USB cable or via a network connection, it remains as a configured printer in Mac OS X System Preferences until manually removed. Even if you disconnect from the printer, the configuration remains. If you no longer want to use the printer, you can remove it from the MacBook’s configuration. 1.Click the “System Preferences” icon in the Dock. 2.Click “Print & Scan.” 3.Click in the left column of the window to select the desired printer. 4.Click the minus sign at the bottom of the left column to remove the printer from the MacBook’s configuration. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

The Paper in My Printer Sticks Because of Static Cling

Static cling is a problem with glossy, bond, matte, and other papers in your office’s inkjet or laser printer. Static electricity, as it is also known, causes paper inside your printer to stick together and jam within the rollers and other components. While there are solutions to the problem, you may not be able to completely eliminate static cling. CausesStatic electricity forms between the sheets of paper inside your printer due to low humidity and the transfer of electrical charges from your body to paper. When you touch your printer, you may experience an electric shock. When you open your printer’s paper trays or remove paper from the top or bottom paper trays, you may hear crackling sounds, which indicates static between sheets. Static cling is more common during the winter months and can occur in any paper tray on your printer. Paper ConditioningKeep unopened paper at a constant temperature and humidity level to eliminate static cling. This is known as conditioning, and it entails placing the paper in an area with constant temperature and humidity. If the paper is too dry, static can form; if the paper is too moist, it can stick together and cause paper jams. Remove any paper that is already in your printer when not in use and store it in a temperature and humidity-controlled environment. Manual FeedPrinting documents from your printer’s manual feed or bypass tray is another way to reduce static cling. When you press “File” and then “Print” within the application’s interface, you may see a manual feeder option. Open the tray, insert one sheet, adjust the paper guides, and print the document. Repeat for each page of the document you wish to print. Paper DustWhen you print a document, ink and paper particles accumulate on the paper rollers of your printer. The particles settle on any paper in your printer’s paper trays, causing static cling. To reduce static cling even more, clean your printer’s paper rollers with an isopropyl alcohol-soaked cotton swab. Before printing again, allow the alcohol to evaporate. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/01/2023 0

Definition of “Max Resolution” on a Color Laser Printer

Definition of “Max Resolution” on a Color Laser Printer Color laser printers produce crisp, waterproof text as well as vivid images. They are ideal for home offices and small businesses due to their high print volume per toner cartridge. However, not all laser printers produce photo-quality images. One limitation is the printer’s maximum resolution. Low-resolution laser printers produce coarser, less realistic prints than higher-resolution devices. Laser Printing ProcessLaser printers, both colour and black and white, work by fusing tiny dots of toner to the paper. When viewed with the naked eye, these dots appear to blend into smooth gradients. Smaller dots produce lighter shades of a colour in proportion, while larger dots produce darker shades. Dots Per InchThe resolution of a laser printer is measured in dots per inch, or dpi. A printer with a higher dpi produces smaller dots on the paper than one with a lower dpi. This results in smoother gradiants and less jagged prints. Smaller dots typically indicate a more complex image. A high resolution printer may require more memory and take longer to print a page with extensive toner coverage. The resulting print, however, usually looks better than one from a lower resolution printer. Standard ResolutionsLaser printers are available in a few standard resolutions. Many older devices could only print at 300 dpi, resulting in a relatively coarse print with visible dots. Hewlett-Packard printers have 1,200 dpi resolution as of October 2011. High-end printers designed for photographic production can achieve resolutions of up to 2,400 dpi. This number denotes the printer’s maximum resolution. If you set your colour laser printer to “draught” or “high-speed,” it can print coarser images for proofing. ConsiderationsHigh-resolution printers may not produce as many visible dots as you expect. To fully render an 8 bit image, the printer must use approximately 256 dots for each pixel in the printed image. This reduces the printer’s visible resolution, giving a 1200 dpi printer an effective resolution of about 75 pixels per inch, or ppi. The halftone frequency of the printer can also have an impact on actual resolution. Halftones are patterns of larger or smaller dots that are used to create a shaded effect and are measured in lines per inch. Most laser printers can output at least 200 lpi, but coarser halftones for copying can be set as low as 85 lpi. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/01/2023 0

What are the benefits of cloud printing?

Here are 5 of the key benefits of moving from an on premise print server to a cloud environment. Reduction of cost Subscribing to cloud services eliminates the need for upfront capital expenditure on servers, resulting in a single, predictable monthly charge. It also lowers operating costs for server maintenance and energy costs for running your on-premises devices. Free up time for your IT Team Time spent installing print drivers on machines and managing the print server infrastructure diverts attention away from the value-added tasks that your IT team should be performing. Flexibility The ability to change quickly is critical to business flexibility. As the demands of your business change, so must your technology. In a cloud environment, scaling up and down or adding new functionality and services can be done much more quickly. Secure Printing Because Universal Print manages print in the same environment as Active Directory, user access is easily managed by the same rules and security that you apply to Azure AD. Ease of use It becomes a breeze for your users. Your workforce is no longer centralised, and ensuring that they have access to printers regardless of where they are is much easier when using a cloud service. Location-based rules can automatically connect the user to the nearest printer. So the advantages are obvious, and with Microsoft’s universal print, transitioning to a cloud printing environment has never been easier. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/01/2023 0

Compare Before Buying or Leasing Ricoh Printers or Copiers

The right printers and copiers make running your office more efficient. What should you do if you need a new Ricoh printer? Depending on your business needs, purchasing or leasing a Ricoh printer can be a wise decision. You’ll need to ask yourself a few questions to determine the best options for your needs. 1) How Much Money Can You Afford to Spend Right Now?One of the first and most important considerations is how much money you currently have in your budget. Purchasing Ricoh printers and copiers outright can be costly. Even the most affordable commercial quality printers for a small office can cost upwards of $1,000. In addition, a larger device with more memory or sheet capacity can cost up to $12,000. Spending this much money upfront is intimidating for a startup with limited resources. If you decide to lease a Ricoh copier, you will only have to pay a low monthly fee. This can save you money when first setting up your office. Instead of spending a lot of money on equipment, you can put it towards more business investments. This allows you to accumulate cash reserves that you can use later if you decide to buy. 2) Do You Need Technical Support for Your Ricoh Printer?Check the product specifications carefully when looking into a Ricoh printer lease contract. When you lease a Ricoh printer from many companies, you will notice that you also receive technical support as part of your contract. These services include maintenance, repairs, setup, and moving, and they are flexible. If something breaks down or you are having trouble setting up something, simply call your leasing company and let them handle everything. Meanwhile, if you buy a copier or printer outright, you are responsible for all tech support and maintenance. This is useful if you want a specific service team to work on your equipment. However, it adds a significant amount of stress and extra work to your job. One of the primary benefits of leasing a printer is having a professional team handle all of your tech support. It reduces administrative work, allowing you to focus on your core business. 3) Do You Have Multiple Departments That Need a Ricoh Printer?Consistent printing standards are not a consideration for all businesses. If you have multiple departments or branches, it is critical to get printers that produce the same document style. When purchasing printers, this can be difficult. If you buy from a local vendor, you might not be able to get enough of the same printer. Your office may end up with devices that cannot produce the same types of documents. Companies that lease Ricoh copiers have a wide selection of printers to choose from. This centralised supply of printers and copiers makes it easier to obtain the same equipment style for all of your departments. When you can get similar products for your different departments or branches, you can ensure that everyone in the company follows the same printing standards. 4) Is Your Business Going to Grow?Your future plans will have a significant impact on whether you should buy or lease. You must consider whether your current printer requirements will be significantly different from your printer requirements in a year. In some cases, leasing is preferable because it avoids the hassle of purchasing a small printer only to have to sell it and buy a larger one later. However, keep in mind that some leasing agreements can be rigid. Whether your expansion plans influence your decision to buy or lease a Ricoh copier, the end result is determined by the contract you choose. You should carefully compare various contracts and office supply companies to see if the contract binds you to a specific model. Some companies offer flexible contracts, allowing you to easily swap out printers and add more devices as your business grows. Others may lock you into a leasing contract that forces you to use a subpar printer for a period of time. 5) Are You Trying to Save Money in the Long Run?Another cost to consider when deciding between leasing and purchasing office equipment is the long-term cost. This adds up to the total costs of leasing or purchasing a printer. Long-term costs are usually not as significant in business as immediate costs. Comparing the two, on the other hand, can be a useful way to make your decision. Purchasing a printer will always be less expensive in the long run. When you buy a printer, you have a single, significant up-front cost and the opportunity to build equity for your company. Then, when the printer is no longer needed, you can sell it to recoup some of your investment. Meanwhile, when you lease a printer, you pay a low, ongoing fee. This adds up over time, and you do not build equity in a piece of equipment that you can resell. The only time you would pay more to lease a printer is if you only need to print for a short period of time and plan to transition your office to a paperless setup in the near future. 6) Is Cutting-Edge Equipment Important to You?When you keep the same printer for years, a purchased printer is only slightly less expensive than a leased one. This, however, can be a problem for some businesses. Printers may appear to remain unchanged for years, but technology is constantly evolving. A printer from a few years ago might not have Wi-Fi printing, scanning, or other modern conveniences. You will need to lease a printer to keep your office up to date. Leasing gives you access to a wide range of new and useful devices. Because you update your lease on a regular basis, you can always swap out your printer for another device. This makes it simple to ensure that your office workers have access to the latest technology. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/01/2023 0

How to Start a Printing Business

According to the U.S. Bureau of Labor Statistics, the majority of printing businesses employ fewer than ten people. As more printing companies use digital printing equipment, fewer skilled technicians will be required to operate it. Modern digital printing equipment is smaller and more affordable than ever before, and almost anyone with capital can buy and operate it, even from a home office. Part 1- Finding a printing 1. Find a niche within the printing industry. The most successful printing entrepreneurs start a printing business by finding a niche in a specialized area, such as digital printing. Instead of trying to be all things to all people, success is more attainable by targeting a need and fulfilling it. One of the best examples of this strategy can be seen by the success of franchise sign printing businesses, which target budget-minded business owners who only need occasional signs and banners, which can be spotty (inconsistent demand) or loaded with competition. They do not attempt to offer anything but quick-turnaround signs and leave brochures and envelope printing to traditional offset printing businesses. 2.Familiarize yourself with the business standards. Realize that the niche for color printing and the better quality grade of printing may be in a certain number of dots per inch (DPI), which can be very demanding and tricky to match. 3. Be careful with your words. Remember, as a business owner, you will be responsible for the timely completion of jobs to your customer’s satisfaction. Caution: Any verbal or written agreement like You [the printer] know what looks right, so you can okay the proofs for color and quality is loaded with the danger of customer rejecting the finished product. For example, they may require: Product match, excellent quality – very precise color, hue, and tone for high end products. Color match, excellent quality – usually precise Process Matching System (PMS Colors) by screen values (tones created by dot sizes) of the 4 process colors (cyan, magenta, process yellow, and black). Or just pleasing color, of medium quality – which is not so precisely matched. Caution: that means pleasing to the customer, not to you. Commercial quality printing is probably a cut above desktop publishing, done in your-office (above typical office printer, copier, or duplicator quality). It requires sharp line art and text – fineness of line work does not vary from page to page, screen color or halftone detail is consistent. Any choice of printing process (or brand of paper) shown on a quote to your customer is for them to choose. No, you can not substitute a more profitable method or material. Unless they agree in writing to a change, they can demand that it be redone at your expense — if you did not follow written specifications precisely. Part 2 :Determining What Equipment You’ll Need 1.Research the competition and their equipment. Once you find out who your target market is, research the printing businesses who are currently attempting to fulfill the needs of this audience. Visit these printing businesses’ websites and learn all you can about them to find out what services they are lacking. Draft plans to start your printing business by researching ways you can offer those badly-needed services and improve upon the printing business as a whole within your specific niche. 2.Investigate the printing equipment available from manufacturers. Start looking for your own printing equipment once you’ve determined what your competitors are using in their printing businesses. You’ll need to find high-quality, yet reasonably priced, equipment for your niche. The wrong equipment can either make or break your company. You’ll need a desktop computer, design software, and a high-quality digital printer capable of handling jobs up to 11in x 17in. 3. Research and obtain any necessary approval or documentation. This includes any licenses, certifications, permits such as a state sales tax permit (in the USA, under the United States Constitution guarantee of “freedom of the press” — printers, printing companies, writers, editors and publishers can not be required to be licensed to be able to perform such work or services). You will need fire department certificates, fire extinguishers and other safety equipment, safety procedures, safety rated chemicals, zoning, building use and occupancy permits and other items required for your specific operating location. Even if you start a home-based printing business, you will likely need some kind of permit or license from your particular national, state and local governments. Call or meet with your local economic development agency to find out where to go next. You should familiarize yourself with Occupational Safety and Health Act (OSHA) requirements, including their and other agencies such as Equal Employment Opportunity Commission (EEOC) “postings” (required posters about safety and employment opportunity, etc.). Record keeping, tax withholding, reporting, and paying taxes and social security quarterly for employees (including part-time) are necessary. If you only use independent, outside printing contractors to do occasional printing that you cannot do personally, then you could be a “printing broker” (non-affiliated, wholesaler) and not have employees. Quarterly estimates of income, record keeping, reporting of actual proceeds, and paying your personal proprietorship or corporate (limited liability corporation [LLC]) taxes and social security for yourself is your responsibility to learn and complete each year. 4. Secure funding. Starting a new printing business will take several thousand dollars in capital. If you cannot finance this equipment on your own, contact your chamber of commerce to learn who can help you apply for a small business loan. After you become established and have enough credit and show volume and potential, you might be able to lease equipment, which can bring flexibility, but leases may have penalties and balloon notes, etc. to return or to keep the item, respectively. Part 3 : Offering Profitable Services 1. Choose a business location. To start a profitable printing business, you’ll need to choose a location that works for you. Look for a place that is within your budget and that is easily accessible so customers will be able to find you with ease.…
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10/01/2023 0

Advantages of Multifunction Printers for Your Business

ConvenienceA multifunctional printer combines multiple features into a single device to provide greater convenience. You can use the same machine to scan and print an image. You will save time by not having to walk to two different devices. This also makes the print environment easier to manage because all printing activities take place on the same network. Controlling the printing environment reduces printing costs while also increasing security. It prevents unauthorised printing and safeguards sensitive information. Employees will be discouraged from printing personal materials as a result of this. Wireless capability allows multifunction printers to connect to other devices without the use of cables. It also allows you to print on the go with mobile devices by connecting to a multifunction wireless printer. Better Document ManagementA multifunction printer aids in the digital and physical organisation of the company’s printing infrastructure. Multifunction printers have powerful software that allows them to be operated by any wireless device, such as smartphones. Wireless printing is becoming more popular in offices as the use of mobile devices in office management grows. The office staff will benefit from the ease of designing and printing documents from a single interface. The advantages of a digital copier contribute to the transformation of an office into a productivity powerhouse. It also allows a company to tighten its document management processes. When all documents flow through a single hub, security, visibility, and compliance improve. This also allows for the development of standardisation procedures that aid in office organisation. Multifunction printers can handle high-volume jobs, saving time and improving document handling convenience. Saves SpaceMultifunction printers take up less space than individual devices. This reduces office clutter because you won’t have a printer, scanner, copier, and fax machine all in one place. This benefits your organisation, especially if you are working with limited space. Reduces Office CostsMultifunction printers consume fewer office resources. Because fewer machines are running, they help to reduce office utilities by lowering the electricity bill. The best multifunction printer for the office has Energy Star certification, indicating that it is more energy-efficient. This also aids in reducing your company’s carbon footprint. Multifunction printers also reduce the overall cost of office consumables over the course of their useful life. Ink, paper, and cartridges are examples of these. Multifunction printers improve print environment control, allowing an organisation to track and no longer underestimate its printing costs. This multifunction device also facilitates digital document storage. An organisation will also save money on maintenance. It is easier to keep a single generalised machine running than multiple specialised devices. It also means that finding spare parts is easier and less expensive. Ease of UseOffice personnel only need to learn one interface, making multifunction printers simple to use and efficient. Users can master a simple interface to perform all printing, copying, and scanning needs with a single action on multifunction printers, which have simple navigation devices and intuitive colour touchscreens. This improves office functions and keeps documents flowing because employees spend less time mastering only one interface and more time on other business operations. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/01/2023 0

5 Simple Ways to Secure Your Small Business Documents

1. Password protect important filesIt astounds me how many small business owners keep critical documents on their laptops, potentially exposing sensitive business data if they are lost or stolen. As an added layer of security, you can password protect your documents. To prevent an unauthorised user from opening or making changes, use the password protection feature in Microsoft Word and Excel. You can protect PDF files in Adobe Acrobat to prevent them from being opened, printed, edited, or copied. When sending out contracts, protecting a PDF document from edits should become standard practise. 2. Make digital copiesTo keep important documents safe, you need more than a locked filing cabinet. While paper documents and hard copies are convenient, having a digital backup is essential. Purchase a good scanner and convert your important documents to digital files. Scan all important documents and save them to a cloud storage service, such as Dropbox, JustCloud, or SugarSync. Cloud storage allows files to be saved on remote servers that are accessible via the internet. You won’t have to worry about your files if a natural disaster, fire, or break-in occurs, or if your computer’s hard drive fails. Most cloud-based business storage services also enable you to track who has accessed files and whether or not the information has been shared. 3. Use eSignaturesRemember when you needed a client’s signature and you had to scan, print, and email a document, then they had to print, sign, and email it back? This procedure enabled sensitive data to be sent via email, posing a security risk. Those days are over, thanks to electronic signatures, also known as eSignatures, which allow documents to be legally signed digitally. DocuSign and AdobeSign allow your small business to have documents signed instantly without the need for printing. 4. Put your smartphone to workGet rid of the clutter that comes with keeping paper receipts. Take pictures of your business-related purchases with your smartphone. Services such as Shoeboxed and Expensify can make it easier to track expenses. Get your receipts emailed to your business account when you shop at places like Staples or Office Depot. You should receive a notification on your smartphone confirming receipt. 5. Create better internal policiesPut policies in place that will become best practises for your small business. Share your internal policies with your team to ensure that everyone is on the same page. Don’t leave sensitive information on the printer for anyone to find. If you print to a shared printer, retrieve your document as soon as possible. If you scan and email sensitive documents, consult with your IT professional to ensure that the data is encrypted and that the printer regularly removes archived files. Use your best judgement to determine which files must be kept and establish policies for how long the documents should be kept. Shred unnecessary documents, such as ten-year-old employee records that may contain their social security numbers. If you need to keep a copy for any reason, save it in a password-protected file in your cloud storage. Purchase a good shredder. Make certain that important paper documents are shredded rather than recycled. To avoid the possibility of documents being reassembled, use cross-cut shredding rather than strip-cut shredding. If an employee leaves, revoke their network access immediately to prevent sensitive business documents from being downloaded. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/01/2023 0

How to pause a print job in Windows

In Windows, pause any print job by following the steps below after you’ve started printing something.   Pause a print job from the Notification Area   1. When starting to print something in Windows a printer icon is shown in the Windows Notification Area, right-click this icon. If you do not see a printer icon, click the up arrow in the Notification Area to show all icons.   2. Click Open All Active Printers.   3. Right-click the print job you want to pause, and then click Pause.   Note : To resume the print job when you are ready, right-click the document name again and select Resume or Resume Printing   Pause from print jobs through Control Panel Pause print jobs through the Control Panel by following the steps below.   1. Open the Control Panel   2. Open Devices and Printers, Printers, or Printers and Faxes depending on your version of Windows.   3. Double-click the name of the printer that is being used.   4. If any print jobs are in the queue, click either the 1 document(s) in queue or double-click See what’s printing. Once done, a window similar to the above example appears. Following the steps above lets you pause the print job. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/01/2023 0

What is Cloud Printing?

Cloud printing refers to printing that occurs over a network and through the cloud. A printer, for example, cannot connect to a smartphone or tablet, but a user may wish to print from these devices. Cloud printing enables any device to print to a printer via a cloud printing solution such as Hewlett-Packard ePrint or Microsoft Universal Print. Unfortunately, there is no universal solution for cloud printing, so it is up to the printer manufacturer or operating system, and not all printer manufacturers support cloud printing. Note: Cloud printing may also be used commercially to allow users to print to more expensive printers like plotters and 3D printers. Cloud printing security When you connect a printer to a network, it, like any other device, introduces additional security risks if not properly secured. Among these dangers are the following. A man-in-the-middle attack could see everything printed. Someone could hack into the printer and print anything to the printer. Any print job queued and stored on a server could be copied if the server storing that information was compromised. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/01/2023 0

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