Tag: BIZCOPIER

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How to Start a Printing Business

According to the U.S. Bureau of Labor Statistics, the majority of printing businesses employ fewer than ten people. As more printing companies use digital printing equipment, fewer skilled technicians will be required to operate it. Modern digital printing equipment is smaller and more affordable than ever before, and almost anyone with capital can buy and operate it, even from a home office. Part 1- Finding a printing 1. Find a niche within the printing industry. The most successful printing entrepreneurs start a printing business by finding a niche in a specialized area, such as digital printing. Instead of trying to be all things to all people, success is more attainable by targeting a need and fulfilling it. One of the best examples of this strategy can be seen by the success of franchise sign printing businesses, which target budget-minded business owners who only need occasional signs and banners, which can be spotty (inconsistent demand) or loaded with competition. They do not attempt to offer anything but quick-turnaround signs and leave brochures and envelope printing to traditional offset printing businesses. 2.Familiarize yourself with the business standards. Realize that the niche for color printing and the better quality grade of printing may be in a certain number of dots per inch (DPI), which can be very demanding and tricky to match. 3. Be careful with your words. Remember, as a business owner, you will be responsible for the timely completion of jobs to your customer’s satisfaction. Caution: Any verbal or written agreement like You [the printer] know what looks right, so you can okay the proofs for color and quality is loaded with the danger of customer rejecting the finished product. For example, they may require: Product match, excellent quality – very precise color, hue, and tone for high end products. Color match, excellent quality – usually precise Process Matching System (PMS Colors) by screen values (tones created by dot sizes) of the 4 process colors (cyan, magenta, process yellow, and black). Or just pleasing color, of medium quality – which is not so precisely matched. Caution: that means pleasing to the customer, not to you. Commercial quality printing is probably a cut above desktop publishing, done in your-office (above typical office printer, copier, or duplicator quality). It requires sharp line art and text – fineness of line work does not vary from page to page, screen color or halftone detail is consistent. Any choice of printing process (or brand of paper) shown on a quote to your customer is for them to choose. No, you can not substitute a more profitable method or material. Unless they agree in writing to a change, they can demand that it be redone at your expense — if you did not follow written specifications precisely. Part 2 :Determining What Equipment You’ll Need 1.Research the competition and their equipment. Once you find out who your target market is, research the printing businesses who are currently attempting to fulfill the needs of this audience. Visit these printing businesses’ websites and learn all you can about them to find out what services they are lacking. Draft plans to start your printing business by researching ways you can offer those badly-needed services and improve upon the printing business as a whole within your specific niche. 2.Investigate the printing equipment available from manufacturers. Start looking for your own printing equipment once you’ve determined what your competitors are using in their printing businesses. You’ll need to find high-quality, yet reasonably priced, equipment for your niche. The wrong equipment can either make or break your company. You’ll need a desktop computer, design software, and a high-quality digital printer capable of handling jobs up to 11in x 17in. 3. Research and obtain any necessary approval or documentation. This includes any licenses, certifications, permits such as a state sales tax permit (in the USA, under the United States Constitution guarantee of “freedom of the press” — printers, printing companies, writers, editors and publishers can not be required to be licensed to be able to perform such work or services). You will need fire department certificates, fire extinguishers and other safety equipment, safety procedures, safety rated chemicals, zoning, building use and occupancy permits and other items required for your specific operating location. Even if you start a home-based printing business, you will likely need some kind of permit or license from your particular national, state and local governments. Call or meet with your local economic development agency to find out where to go next. You should familiarize yourself with Occupational Safety and Health Act (OSHA) requirements, including their and other agencies such as Equal Employment Opportunity Commission (EEOC) “postings” (required posters about safety and employment opportunity, etc.). Record keeping, tax withholding, reporting, and paying taxes and social security quarterly for employees (including part-time) are necessary. If you only use independent, outside printing contractors to do occasional printing that you cannot do personally, then you could be a “printing broker” (non-affiliated, wholesaler) and not have employees. Quarterly estimates of income, record keeping, reporting of actual proceeds, and paying your personal proprietorship or corporate (limited liability corporation [LLC]) taxes and social security for yourself is your responsibility to learn and complete each year. 4. Secure funding. Starting a new printing business will take several thousand dollars in capital. If you cannot finance this equipment on your own, contact your chamber of commerce to learn who can help you apply for a small business loan. After you become established and have enough credit and show volume and potential, you might be able to lease equipment, which can bring flexibility, but leases may have penalties and balloon notes, etc. to return or to keep the item, respectively. Part 3 : Offering Profitable Services 1. Choose a business location. To start a profitable printing business, you’ll need to choose a location that works for you. Look for a place that is within your budget and that is easily accessible so customers will be able to find you with ease.…
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10/01/2023 0

Advantages of Multifunction Printers for Your Business

ConvenienceA multifunctional printer combines multiple features into a single device to provide greater convenience. You can use the same machine to scan and print an image. You will save time by not having to walk to two different devices. This also makes the print environment easier to manage because all printing activities take place on the same network. Controlling the printing environment reduces printing costs while also increasing security. It prevents unauthorised printing and safeguards sensitive information. Employees will be discouraged from printing personal materials as a result of this. Wireless capability allows multifunction printers to connect to other devices without the use of cables. It also allows you to print on the go with mobile devices by connecting to a multifunction wireless printer. Better Document ManagementA multifunction printer aids in the digital and physical organisation of the company’s printing infrastructure. Multifunction printers have powerful software that allows them to be operated by any wireless device, such as smartphones. Wireless printing is becoming more popular in offices as the use of mobile devices in office management grows. The office staff will benefit from the ease of designing and printing documents from a single interface. The advantages of a digital copier contribute to the transformation of an office into a productivity powerhouse. It also allows a company to tighten its document management processes. When all documents flow through a single hub, security, visibility, and compliance improve. This also allows for the development of standardisation procedures that aid in office organisation. Multifunction printers can handle high-volume jobs, saving time and improving document handling convenience. Saves SpaceMultifunction printers take up less space than individual devices. This reduces office clutter because you won’t have a printer, scanner, copier, and fax machine all in one place. This benefits your organisation, especially if you are working with limited space. Reduces Office CostsMultifunction printers consume fewer office resources. Because fewer machines are running, they help to reduce office utilities by lowering the electricity bill. The best multifunction printer for the office has Energy Star certification, indicating that it is more energy-efficient. This also aids in reducing your company’s carbon footprint. Multifunction printers also reduce the overall cost of office consumables over the course of their useful life. Ink, paper, and cartridges are examples of these. Multifunction printers improve print environment control, allowing an organisation to track and no longer underestimate its printing costs. This multifunction device also facilitates digital document storage. An organisation will also save money on maintenance. It is easier to keep a single generalised machine running than multiple specialised devices. It also means that finding spare parts is easier and less expensive. Ease of UseOffice personnel only need to learn one interface, making multifunction printers simple to use and efficient. Users can master a simple interface to perform all printing, copying, and scanning needs with a single action on multifunction printers, which have simple navigation devices and intuitive colour touchscreens. This improves office functions and keeps documents flowing because employees spend less time mastering only one interface and more time on other business operations. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/01/2023 0

5 Simple Ways to Secure Your Small Business Documents

1. Password protect important filesIt astounds me how many small business owners keep critical documents on their laptops, potentially exposing sensitive business data if they are lost or stolen. As an added layer of security, you can password protect your documents. To prevent an unauthorised user from opening or making changes, use the password protection feature in Microsoft Word and Excel. You can protect PDF files in Adobe Acrobat to prevent them from being opened, printed, edited, or copied. When sending out contracts, protecting a PDF document from edits should become standard practise. 2. Make digital copiesTo keep important documents safe, you need more than a locked filing cabinet. While paper documents and hard copies are convenient, having a digital backup is essential. Purchase a good scanner and convert your important documents to digital files. Scan all important documents and save them to a cloud storage service, such as Dropbox, JustCloud, or SugarSync. Cloud storage allows files to be saved on remote servers that are accessible via the internet. You won’t have to worry about your files if a natural disaster, fire, or break-in occurs, or if your computer’s hard drive fails. Most cloud-based business storage services also enable you to track who has accessed files and whether or not the information has been shared. 3. Use eSignaturesRemember when you needed a client’s signature and you had to scan, print, and email a document, then they had to print, sign, and email it back? This procedure enabled sensitive data to be sent via email, posing a security risk. Those days are over, thanks to electronic signatures, also known as eSignatures, which allow documents to be legally signed digitally. DocuSign and AdobeSign allow your small business to have documents signed instantly without the need for printing. 4. Put your smartphone to workGet rid of the clutter that comes with keeping paper receipts. Take pictures of your business-related purchases with your smartphone. Services such as Shoeboxed and Expensify can make it easier to track expenses. Get your receipts emailed to your business account when you shop at places like Staples or Office Depot. You should receive a notification on your smartphone confirming receipt. 5. Create better internal policiesPut policies in place that will become best practises for your small business. Share your internal policies with your team to ensure that everyone is on the same page. Don’t leave sensitive information on the printer for anyone to find. If you print to a shared printer, retrieve your document as soon as possible. If you scan and email sensitive documents, consult with your IT professional to ensure that the data is encrypted and that the printer regularly removes archived files. Use your best judgement to determine which files must be kept and establish policies for how long the documents should be kept. Shred unnecessary documents, such as ten-year-old employee records that may contain their social security numbers. If you need to keep a copy for any reason, save it in a password-protected file in your cloud storage. Purchase a good shredder. Make certain that important paper documents are shredded rather than recycled. To avoid the possibility of documents being reassembled, use cross-cut shredding rather than strip-cut shredding. If an employee leaves, revoke their network access immediately to prevent sensitive business documents from being downloaded. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/01/2023 0

How to pause a print job in Windows

In Windows, pause any print job by following the steps below after you’ve started printing something.   Pause a print job from the Notification Area   1. When starting to print something in Windows a printer icon is shown in the Windows Notification Area, right-click this icon. If you do not see a printer icon, click the up arrow in the Notification Area to show all icons.   2. Click Open All Active Printers.   3. Right-click the print job you want to pause, and then click Pause.   Note : To resume the print job when you are ready, right-click the document name again and select Resume or Resume Printing   Pause from print jobs through Control Panel Pause print jobs through the Control Panel by following the steps below.   1. Open the Control Panel   2. Open Devices and Printers, Printers, or Printers and Faxes depending on your version of Windows.   3. Double-click the name of the printer that is being used.   4. If any print jobs are in the queue, click either the 1 document(s) in queue or double-click See what’s printing. Once done, a window similar to the above example appears. Following the steps above lets you pause the print job. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/01/2023 0

What is Cloud Printing?

Cloud printing refers to printing that occurs over a network and through the cloud. A printer, for example, cannot connect to a smartphone or tablet, but a user may wish to print from these devices. Cloud printing enables any device to print to a printer via a cloud printing solution such as Hewlett-Packard ePrint or Microsoft Universal Print. Unfortunately, there is no universal solution for cloud printing, so it is up to the printer manufacturer or operating system, and not all printer manufacturers support cloud printing. Note: Cloud printing may also be used commercially to allow users to print to more expensive printers like plotters and 3D printers. Cloud printing security When you connect a printer to a network, it, like any other device, introduces additional security risks if not properly secured. Among these dangers are the following. A man-in-the-middle attack could see everything printed. Someone could hack into the printer and print anything to the printer. Any print job queued and stored on a server could be copied if the server storing that information was compromised. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/01/2023 0

Top 10 Things to Look for When Buying Photocopiers

Are you in the market for a new business printer? With so many brands, models, and types available, it can be difficult to select one that will meet your company’s needs. The top ten factors to consider before purchasing a business printer are listed below. 1. Copy Speed This important metric indicates how quickly the business printer will make copies and prints. This is usually one of the first requirements discussed when considering the purchase of a new office automation device, expressed as a number or pages per minute. Copy speed is also related to copy volume, with faster business printers typically having a higher copy volume. A typical business printer designed to be shared by 3 to 10 people has a print/copy speed of 25-45 pages per minute (ppm), putting the printer in the mid-volume category. 2. Copy Volume This figure represents the number of pages that the business printer is designed to process per month. In general, slower copy speeds are intended to process fewer prints and copies per month, with the copy volume increasing in proportion to the speed of the office automation device. Rather than dealing with the actual number, business printers are usually grouped into volume categories for ease of understanding. SOHO (small office, home office) for occasional use, low volume, mid volume, high volume, and commercial office automation devices are among the categories. When purchasing a business printer, try to estimate how much the device will be used and choose accordingly. 3. Network Capability When spending what can be a significant amount of money on office automation, businesses want to get as many benefits and features as possible from the office automation device. The ability to interface with a customer’s computer network is a key feature of multifunction business printers. When a business printer is connected to a network, it transforms into a powerful, feature-rich network printer, scanner, fax server, and much more. When considering network functionality, think about which operating systems you use and how you want the device to fit into the network. Most business printers nowadays include full network functionality as standard. 4. Scanning Features In most cases, a network-connected business printer is the best platform for use as a feature-rich network scanner. With the introduction of colour touchscreen interfaces on many office automation devices and internal processing hardware capable of rivalling most desktop computers, most photocopiers can now scan directly to your desktop, email, or even key business applications such as Sage, Goldmine, and others. Consider how you might want to use the scanning features of the machines and what efficiencies may be found within your business processes when looking at business printers. 5. Additional Features & Benefits Modern office automation devices provide a plethora of features in addition to the standard feature set. Most modern business printers incorporate an open source programming platform into their usable touchscreens. A plethora of “add-on” applications have been created by software developers to improve your printing, photocopying, and scanning experience. 6. Manufacturer Once you’ve determined the features, speed, and benefits of the office automation device, you should consider the manufacturer and their business and device track record. Sharp, Canon, Toshiba, Samsung, and Konica Minolta are among the many names in the office automation market. Based on their personal preferences, many office automation resellers will be brand loyal to one or two manufacturers. In general, you want to buy equipment from a well-established manufacturer with a large market share who can provide long-term support to you and your chosen reseller. Other factors to consider include the manufacturer’s environmental policies and views on corporate social responsibility, which are typically available on their respective websites. 7. Purchasing Options In an era when capital expenditure is tightly controlled and closely managed, the modern purchaser is looking for more adaptable ways to fund office automation devices. When selecting a prospective supplier, it is worthwhile to investigate the payment options available in addition to outright purchase. Most businesses now look to lease their office printers as a tax-efficient way to obtain their business printers and more. Leasing also provides an excellent upgrade path to ensure that the equipment purchased is kept up to date and at the cutting edge of current technology. 8. Aftersales Support Options When purchasing a business printer that will be used as part of a digital document workflow, it is critical to consider what will happen if the device fails. Modern business printers contain a large number of mechanical parts and, as a result, are almost certain to experience mechanical failure at some point. Aftersales support infrastructure will be in place at key office automation resellers, typically in the form of a full service agreement.A typical service agreement will cover the cost of all labour and parts needed to service the machine and is typically charged on a cost per print or cost per development basis. When selecting a supplier, it is a good idea to learn about their aftersales support options, how much they charge, and whether they service the equipment themselves or through a third party. 9. Compatibility Because business networks are complex systems comprised of many different technologies, it is critical to ensure that when adding a network capable office automation device, the hardware will be compatible with your existing systems. Leading office automation suppliers should be able to conduct pre-installation surveys to ensure that your multifunction business printer is compatible with your network and software applications. However, the majority of modern business printers are compatible with leading software and network hardware. More information about a device’s compatibility can usually be found in its product brochure. 10. Price Price is always an important consideration when purchasing any item, but market research has revealed that price is not always the primary consideration for many consumers when purchasing office automation. There are numerous business printer websites, so don’t be afraid to shop around for ballpark pricing on the type of business printer you’re looking for. However, keep in mind that with advances in…
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04/01/2023 0

All-In-One/Multifunction Printers vs. Single Function Printers

With so many printers available in Malaysia, deciding between a multifunction printer and a single-function printer can be difficult, especially if it’s your first time deciding. However, you must proceed with caution during the selection process to ensure that you purchase a printer that meets your requirements while remaining within your budget. Multifunction printers, like single-function printers, are classified as inkjet or laser. Inkjet printers excel at producing high-quality colour graphics, whereas laser printers excel at printing large amounts of text. Inkjet printers also require more maintenance than laser printers. Whether you need a quick laser printer for business or an inkjet printer to print photographs, you’ll always find a multifunction printer that produces laser or inkjet printouts. Multifunction vs. Single-function PrintersAside from printing, multifunction or all-in-one printers offer a variety of other functions. These printers can also scan, copy, and fax; many multifunction printers can perform all four of these functions. A multifunction device, which combines two or more devices into one, can help you save money and space if you need a fax machine, scanner, or copier. If you need to print, on the other hand, a multifunction printer will cost you more money for features you won’t use. If you do specific printing jobs that require high-quality images, a specialised single-function printer is probably the best option. Single-function machines are more expensive than multifunction machines, but they provide better quality. 1. VolumeIf you only plan on doing a limited amount of printing, a typical consumer inkjet printer should suffice. A laser printer, on the other hand, is ideal for businesses where multiple employees share a single printer or when large print runs are required on a regular basis. Laser printers are more cost-effective and better at handling high-volume print jobs when dealing with large-scale printing demands. Laser printers are typically larger and have larger print trays than inkjet printers; they also print much faster. This is critical when printing papers with hundreds of pages. 2. QualityLaser printers produce high-quality text pages, especially those with small letter sizes. A high-end inkjet printer, on the other hand, produces higher-quality pictures and images with complex colours. Inkjet printers effortlessly blend colours, whereas laser printers may have demarcation or lines when the colours change. 3. CostOn average, inkjet printers are less expensive than laser printers. Inkjet machines have lower maintenance costs because they use fewer consumables. However, you must also consider the total cost of ownership over the life of the printer. As a result, a laser printer is the best investment for high print volumes or long-term use. Because inkjet ink cartridges are relatively expensive, the real cost-per-page of a laser printer is generally lower than that of an inkjet printer. 4. NetworkingWhen purchasing a printer for a business, networking capabilities must be taken into account. If you want to reduce the number of cables in your workplace and make it easier to connect all of the network’s devices, look for a printer that supports wireless networking. Spending extra money on networking and wireless features is unnecessary if you only need to connect the printer to a single computer in a small office. In summaryBudget, output quality, and the type and quantity of printing you will be doing are all important factors in determining the type of printer that best suits your needs. Following the steps outlined above will allow you to determine whether a single-function or multifunction printer is best for you, as well as whether a laser or inkjet printer is the better option. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/01/2023 0

5 Benefits of Getting a Printer Lease for Your Business

When it comes to office management, budgeting is everything. Payroll, office supplies, equipment, and rent must all be balanced. How can you make the most of your budget while also providing your employees with the tools they need to succeed? You can invest the remaining capital on these tools and solutions to help your company grow by leasing a copier or printer. The printer or copier is one of the most important tools in your office. It is critical to effectively manage the costs associated with your print and copy requirements. The good news is that your office can lease a copier or printer. Let’s look at some of the advantages of leasing a copier or printer over purchasing one outright. 1) Saves Money UpfrontYou don’t have to spend thousands of dollars up front to get the equipment you need when you lease a copier or printer. Most leases do not require a downpayment from businesses, and if they do, it is insignificant in comparison to paying the full price upfront. The money you save can then be used to improve customer service and employee morale in other areas of your business. You could use the money saved to upgrade your phone system, improve your internet, invest in an after-hours answering service, improve your website design, or even get ergonomic chairs for your employees. 2) Manageable Payments for Easy BudgetingMost small to medium-sized businesses would benefit from a business class copier or printer, but the cost is out of their monthly budget. Smaller businesses can benefit from the latest technology by leasing equipment, maximising efficiency and lowering operating costs. Lease terms are flexible for businesses, but the average term is 48-63 months. Most businesses find these lease terms more feasible, and the regular refresh cycle they enable is more efficient and cost effective. There are certain times, however, when it’s necessary for clients to buy instead of lease, such as in the case of capital expenditures. Some government agencies, political campaigns, and schools must spend their budget within a set amount of time for tax or expiration reasons. 3) Repairs and UpgradesBecause of the rapid pace of technological advancement, leasing office equipment is a better option than purchasing one outright. To begin, most technology becomes obsolete within a few years, requiring you to purchase a new copier or printer every four to six years to keep up with changing technology. You could also keep using an old printer, but this will result in much higher maintenance and overall operating costs due to discontinued parts and increased toner scarcity over time. There are two benefits to leasing a copier or printer. To begin, leases are accompanied by a maintenance and service plan that provides assistance whenever it is required. Throughout the lease term, you will have access to a team of certified technicians who will respond to your needs. If you buy a copier or printer, it may come with a short-term warranty, but these warranties are notorious for having gaps in their coverage, so you may end up paying the bill in the end. The second advantage is that your lease provides a continuous refresh cycle, ensuring that you can upgrade your copier or printer with the most up-to-date technology at the lowest possible cost of operation. Instead of spending thousands of dollars on a machine that will only last five years, you can pay less money up front and get an upgraded device as newer technology becomes available. 4) Tax BenefitsEvery company looks for ways to reduce their tax bill, and leasing can help. Purchasing office equipment outright may result in the payment of an AMT (Alternative Minimum Tax), whereas leasing your equipment will not. Also, if you lease your printer (or any other piece of equipment), you can deduct the payments as business expenses at the end of the year without having to figure out how to calculate depreciation. 5) Improve Your Printing Environment and CapabilitiesOur Managed Print Services can help your organisation succeed whether you plan to take advantage of the benefits of office equipment leasing or you already have the equipment and need help maintaining it. We’ll take on the task of managing your print and copy requirements with Managed Print Services. We’ll set up your printing stations and begin remotely monitoring your devices after installation and training. To help you create the most cost-effective workflows for your organisation, we offer automatic toner delivery and replenishment, device diagnostics, and usage monitoring. Our team of experts will respond to maintenance or support requests within 4 hours or less. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

03/01/2023 0

Six Tips for Buying Copier Machines

Making the decision to purchase a copier machine can be difficult. One way to make the process easier is to go with a local company with a good reputation, which guarantees you personalised service from a team that genuinely cares. Another option is to limit yourself to one brand and model, such as Ricoh copier machines. Here are six more suggestions: Assess your needs Before you begin comparing copier machines, consider your printing requirements. Make a list of all the projects you do and the features needed to complete them to help you shop. Your company’s need for colour printing, printing volume, data security concerns, faxing capabilities, and the types of paper you need to accommodate are all important factors to consider. Be thorough with this step because it will mean the difference between loving and hating your new machine. Consider buying used Consider purchasing a used copier machine as you compare different models. The majority of used copiers are in excellent condition and have been refurbished to run like new. You can have all of the features, speed, and functionality you require while saving money. It’s possible that the savings from a used copier will be enough to allow you to upgrade to a better model. Learn about features Modern copiers are outfitted with a plethora of useful features. These features are frequently optional, so it pays to educate yourself before making a purchase. A finisher is a useful feature that allows you to staple, hole punch, fold mail, and create booklets, saving you time and increasing accuracy. Other great features on many Ricoh printers include fast internal processing, all-in-one productivity, and test page options, giving you the freedom to choose features that boost productivity. Look at technology High-tech copier machines can serve as an office hub. If multiple people in your office use the same machine, look for copier machines with wireless networking capabilities. Take data security into account as you investigate networking options. When scanning documents or sending them to the printer, you need to know that your data is secure. Furthermore, some copiers are compatible with mobile apps that allow you to print from your smartphone or tablet. Know about maintenance It is critical to protect your investment, so pay close attention to maintenance issues and costs. Ink can be expensive, especially if you print in large quantities or at high resolution. Make sure you understand concepts like DPI and ink quality so you can select machines that truly meet your requirements. Replacement costs for items such as staples and paper should also be considered. Most importantly, consider the company’s service policy before purchasing, because your satisfaction will be largely determined by how effectively the company resolves issues with your machine. Think green When it comes to copiers, thinking green can save you money, so look for a model that makes it simple to reduce your environmental impact. Ricoh is a pioneer in eco-friendly features such as Energy Star certification, organically produced toner, the use of recycled materials, and the ability to track the environmental impact of your copier machines. Ricoh copier machines, for example, can make your business run much more smoothly. As you conduct your research and consider these suggestions, keep in mind that you can meet all of your needs by partnering with us, so please contact us for more information. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

30/12/2022 0

6 Advantages Of The Scan Function

1) Storing document in your computerYou are no longer going to waste 50 minutes attempting to get your hands on a document contained in a collection of sheets on your desk by scanning a document and placing it on your computer or server. If your desk is the size of a shoe box, if you have a hundred invoices to be carefully stored and if you are actually sitting on a pile of papers due to lack of storage, the scan feature becomes much more beneficial.   2) Protect your document conditionIf you lend your document to the other coworker, the condition of the paper might get affected by curling corner of the page. The scanned document will unaffected from the thing that can void the originality of the content. You also can send the scanned document to your coworker email.   3) Send document in PDF or JPEG by e-mailYou can send it directly to the receiver by email via “scan to mail” feature through scanning a document. The paper does not need to be sent to you and then given back to the receiver. From the touch screen of your company printer, you can do all at once. However, remember to check the email address of the receiver, so as not to send a valuable customer a top secret document   4) Storing a document on USBOn most printers, the “scan to USB” feature is accessible which is far more convenient if you do not have access to a computer. Simply scan the paper, send it to the USB key attached to the device, and you can keep it in your pocket!   5) Protect against natural disasterYou super important document will be stored on the form of data in the computer. If your place got natural disaster such as flood, so your document is safe since you made backup from scanning the document. So the physical document might be moving along with the flood but your data from computer in the cloud backup will save them. So no more document cannot be safe. Just, be prepared and make backup on your document.   6) Reduce paper useThe scan feature makes working in the workplace simpler for you. It also facilitates environmental growth and decreases your usage of paper. Any time you want to print your papers, think about scanning them. The scan feature would save the world as well as to the managers, both economically and ecologically. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/12/2022 0

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