Tag: copier

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My Printer Is Printing Stripes

Desktop printers contain complex combinations of permanent moving parts and consumable components that must be replaced on a regular basis. When your office printer produces output with striped patterns across or along the pages, you’re wasting paper and supplies until you figure out what’s wrong. The type of output defect you see and the printer you use will determine where you direct your troubleshooting. Inkjet PrintheadInkjet printers work by heating or applying an electric current to tiny nozzles, causing them to change shape and force ink onto the page. If you see voids or horizontal lines in your output, your printhead may have clogged nozzles. Inkjets do not tolerate downtime well, and it may take several head-cleaning cycles to break through dried ink. If the defects in your output cause the appearance of vertical lines in your page content to be disrupted, your printhead may need to be realigned. Cleaning and realignment both consume some of your installed ink, particularly if your equipment requires thorough cleaning or multiple adjustment cycles. Laser Toner or Drum CartridgeLaser printers print a full page at a time by transferring toner from a rotating drum onto paper and melting the toner with a heating unit. The drum is either a component of the toner cartridge or a separate consumable. Scratches on its photosensitive surface can cause stripes or lines in output in either case. Most cartridges have a spring-loaded shutter that opens when the consumable is inserted into the printer. Surface scratches may be visible if you remove the cartridge and gently open the shutter without touching the drum or anything else inside the cartridge. Replace the cartridge and reprint your document page to rule out consumables as the source of your problems. Laser FuserToner is made up of ground plastic and colouring agents. Laser printers use a heating element called a fuser to bond it to paper, which melts the toner as the paper passes through the fuser’s rollers. If toner cakes onto the fuser or its rollers wear out, you may notice unexpected vertical lines across your output. You may be able to find a repetitive defect ruler published by the printer manufacturer for your hardware model to diagnose lines that form a repeating pattern. This document identifies the source of marks on the page based on their location in relation to the position of rollers and other print mechanism components. Some manufacturers restrict access to these service manuals to technicians only. Dirty PrinterUnbonded toner can end up on the rollers or other moving parts of a laser printer and transfer to your output as stripes, tracks, or lines. Many roller marks create a distinct “tire-mark” pattern along each sheet as the paper passes through the printer. Curing these flaws necessitates a two-step process. Finding the source of stray toner may lead you to a leaky cartridge that gradually soils your machine or a one-time accident caused by attempting to reprint a page from another machine that fuses at a lower temperature than your printer. Depending on your level of experience and the design of your printer, cleaning the device may necessitate a service call. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/01/2023 0

Straightening Skewed Pages

You can straighten skewed pages using the Deskew function. Important:The Deskew function is only available for valid pages. A page is valid if the original file type is Image PDF.This function is not available in the browser version of TotalFlow Prep. To straighten skewed pages:1. In the settings area on the right, click Clean Up. 2. In the Clean Up panel, click Deskew. 3. Under Pages, select All valid pages, Active page, Selected valid pages, or Valid pages in Light Table stack. 4. Under Angle, click Auto or Manual:-The Auto mode attempts to identify the edges of the page and to correct the skew automatically. A skew angle of up to ± 15 degrees can be corrected automatically.If the Auto mode does not adjust the skew correctly, use the Manual mode. -The Manual mode lets you enter the angle of the skew. A skew angle of up to ± 30 degrees can be corrected manually.To set the angle, you can also click the page and drag the cursor to draw a reference line parallel with the skewed edge of the image. 5. Click Apply. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

My Printer Is Not Printing Certain Lines & Dots

Because your company relies on its output hardware for critical documents and presentations, flaws in your printed materials mean wasted ink, toner, and paper, not to mention time away from company tasks to troubleshoot equipment. Some flaws result in extra lines and markings on the page, while others result in unprinted areas where text or graphics should be printed. If your pages contain text characters with missing letter forms or other output defects, begin your investigation with your printing supplies and printing path. ClogsInkjet printer cartridges can become clogged, resulting in defects in output such as voids within lines of text. These issues frequently appear after your hardware has been idle for an extended period of time, which can cause ink to dry out. To fix this, run the printhead cleaning routine from the control software you installed on your computer when you first set up the printer. Some cleaning devices have both light and deep cleaning modes. In severe cases of clogging, you may need to run more than one cycle to clear the problem. Because these procedures use ink, you should expect your usable levels to drop after you complete your cleaning sequence. Printhead AlignmentWhen inkjet printheads are out of alignment, you may notice gaps in the output caused by ink misapplication. Just as you use cleaning cycles to clear clogs, you use your printer’s built-in alignment routine to fix printhead issues. To complete the alignment procedure, you may need to print a test page, select the best exemplar from each of several batches of output samples, and enter corresponding sample numbers. Laser CartridgesWhen the drum that images each page scratches, laser printers can produce stray lines on their output. Some laser printers incorporate the drum into the toner cartridge, whereas others employ separate consumables for toner and drum. Voids in printed output can also be caused by defective cartridges. Before you begin troubleshooting hardware features like the fuser that bonds toner to paper, replace your toner cartridge or cartridges to rule them out as the source of your output defects. Dirty LEDsLED printers work in much the same way that other toner-based printers do, except that the light source for the output method is a bank of LEDs rather than a laser. If paper dust, stray toner, or other contaminants obscure the LEDs, output suffers because the printer is unable to apply toner where it should be in order to produce the page detail featured in your document. Wipe the printheads of your hardware with a clean, lint-free cloth to clean it up. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

How to Determine Actual Print Cost for Laser Printers

To determine the actual print cost for laser printers, follow these steps: Determine the cost of the toner cartridge: Look up the cost of the toner cartridge for your laser printer. This can usually be found on the manufacturer’s website or through a third-party retailer. Determine the page yield of the toner cartridge: The page yield refers to the number of pages that can be printed with a single toner cartridge. This information is usually listed on the toner cartridge packaging or on the manufacturer’s website. Calculate the cost per page: Divide the cost of the toner cartridge by the page yield to determine the cost per page. For example, if the toner cartridge costs $50 and has a page yield of 2,000 pages, the cost per page would be $0.025 (50 ÷ 2,000). Consider additional costs: In addition to the cost of the toner cartridge, there may be other costs associated with printing, such as the cost of paper, maintenance kits, or replacement parts. Be sure to factor in these costs when calculating the actual print cost. Monitor usage: Keep track of how many pages you print over a given period of time, such as a month or a year. This will help you calculate your actual print cost over time and identify any trends or changes in usage that could affect your costs. By following these steps, you can determine the actual print cost for your laser printer and make informed decisions about when to replace toner cartridges or invest in more cost-effective printing solutions. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

What Are the Causes of Lines on the Page From a Laser Printer?

Laser printers, ranging from small desktop units to workgroup-class machines, can provide your company with years of trouble-free output. When your trusted hardware begins to produce pages with vertical or horizontal lines that aren’t part of the content you printed, start with simple possibilities before assuming the worst. Correlating the symptoms you see with the suspects that can cause them can help you narrow down the source of these defects. Roller TracksWhen toner leaks from a cartridge and into your printer’s mechanical assemblies, it can contaminate the rollers that move paper through the machine. The “tire-tracks” pattern produced by this contamination appears at the sheet’s edges or centre and corresponds to the location of the rollers relative to the paper-feed path. Unless you are a printer technician, leave this task to the professionals, especially if your hardware is still under warranty. However, before calling for service, replace your toner cartridge (or cartridges in a colour printer) to rule out defective supplies. Vertical Streaks or LinesDepending on whether you see black or white vertical defects – printed marks or voids in the printing – you may be dealing with nothing more serious than a nearly empty toner cartridge, one with a scratched drum, or toner that is not evenly distributed. Changing the cartridge should help you rule it out as the culprit. Vertical white lines can also indicate an obstruction that prevents the laser from properly imaging pages. To resolve the issue, the laser assembly may need to be cleaned or replaced entirely. Horizontal LinesHorizontal printing flaws and marks that appear at regular intervals can be caused by contaminated rollers. Manufacturers provide model-specific repetitive defect rulers that can be used to correlate the position of the defects on the page with the layout and size of the rollers, cartridge components, fuser parts, and other potential causes of non-random markings. Dropouts and non-repeating marks can be caused by the same issues as vertical defects, such as laser contamination and toner cartridge malfunctions. ConsiderationsToner cartridges are the most commonly replaced parts in laser printers. Light damage their drums and jeopardises print quality. Contaminants introduced through the paper supply may also cause scratches that obstruct proper imaging. Because print defects can occur at any time, having spare cartridges on hand allows you to resume work immediately if your consumables fail. Many of the other potential causes of lines and streaks on your output, particularly lasers and fusers, can endanger the well-intentioned but inexperienced. Set down the tools and delegate the work to an expert if you are unsure of what you are doing under the lid. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

How to Delete My Printer on a MacBook

For a variety of reasons, you may need to remove an installed printer from your MacBook. When you connect your MacBook to a printer, whether directly with a USB cable or via a network connection, it remains as a configured printer in Mac OS X System Preferences until manually removed. Even if you disconnect from the printer, the configuration remains. If you no longer want to use the printer, you can remove it from the MacBook’s configuration. 1.Click the “System Preferences” icon in the Dock. 2.Click “Print & Scan.” 3.Click in the left column of the window to select the desired printer. 4.Click the minus sign at the bottom of the left column to remove the printer from the MacBook’s configuration. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

Definition of “Max Resolution” on a Color Laser Printer

Definition of “Max Resolution” on a Color Laser Printer Color laser printers produce crisp, waterproof text as well as vivid images. They are ideal for home offices and small businesses due to their high print volume per toner cartridge. However, not all laser printers produce photo-quality images. One limitation is the printer’s maximum resolution. Low-resolution laser printers produce coarser, less realistic prints than higher-resolution devices. Laser Printing ProcessLaser printers, both colour and black and white, work by fusing tiny dots of toner to the paper. When viewed with the naked eye, these dots appear to blend into smooth gradients. Smaller dots produce lighter shades of a colour in proportion, while larger dots produce darker shades. Dots Per InchThe resolution of a laser printer is measured in dots per inch, or dpi. A printer with a higher dpi produces smaller dots on the paper than one with a lower dpi. This results in smoother gradiants and less jagged prints. Smaller dots typically indicate a more complex image. A high resolution printer may require more memory and take longer to print a page with extensive toner coverage. The resulting print, however, usually looks better than one from a lower resolution printer. Standard ResolutionsLaser printers are available in a few standard resolutions. Many older devices could only print at 300 dpi, resulting in a relatively coarse print with visible dots. Hewlett-Packard printers have 1,200 dpi resolution as of October 2011. High-end printers designed for photographic production can achieve resolutions of up to 2,400 dpi. This number denotes the printer’s maximum resolution. If you set your colour laser printer to “draught” or “high-speed,” it can print coarser images for proofing. ConsiderationsHigh-resolution printers may not produce as many visible dots as you expect. To fully render an 8 bit image, the printer must use approximately 256 dots for each pixel in the printed image. This reduces the printer’s visible resolution, giving a 1200 dpi printer an effective resolution of about 75 pixels per inch, or ppi. The halftone frequency of the printer can also have an impact on actual resolution. Halftones are patterns of larger or smaller dots that are used to create a shaded effect and are measured in lines per inch. Most laser printers can output at least 200 lpi, but coarser halftones for copying can be set as low as 85 lpi. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/01/2023 0

9 Tips to Keep Your Office Copier in Good Working Order:

1. OFFICE COPIERS NEED (A LITTLE) CARE:If the copier hasn’t been used in several days, such as over the weekend, it’s a good idea to run a few test prints before using it heavily. Before the day begins, replace old paper with a new stack and check for any jams. When left idle for an extended period of time, most copiers will enter sleep mode and initiate a calibration mode when restarted. Please be patient. The machine is doing this for a reason, and repeatedly pressing the copy button will not speed up this critical process. 2. CRAPPY PAPER WILL DESTROY YOUR COPIERMany people leave copiers stuffed to the gills. Always check the paper capacity, which is usually indicated by a fill level line on the inside of the paper tray. Never go above or below this line. Have you heard that fanning the stack from one corner can help put some air between the pages? It’s an urban legend, to be sure. Different paper weights may also affect the number of sheets you can load (thicker paper = fewer sheets). Keep the paper itself in a dry, clean, and organised location until it’s time to use it. Crinkled paper can cause the copier to jam, and humidity can cause the paper to ripple and curl, resulting in poor print quality. 3. EVEN YOU CAN DESTROY YOUR COPIERYou, indeed. Use caution when operating the machine. There are two methods for repairing a copier. While your first instinct may be to tear open the drawers and dive in to find the source of a paper jam, always follow the screen prompts on the display panel for clearing a jam.   Open “the guts” with caution, as a paper jam is simply a backup of paper that could result in a single or multiple pages being partially engaged between two sections of the machine. If you open the components too quickly, parts of your paper may tear, making retrieval impossible without the tools and expertise of a service technician. Also, remember to unplug the machine first. It’s not easy to get an electric shock while trying to clear a paper jam in a copier machine, but it’s happened before. 4. LEAVE THE LINES TO THE FASHION DESIGNERSHave you ever had a line appear on your page that refuses to go away? Make a service request. Lines on your copies or prints may indicate a dirty roller inside the machine, which must be accessed, removed, and cleaned by a trained professional.   Lines can also appear when a page jams before it has finished fusing in the machine, and loose toner residue is left behind in place of the jam. If you’re in a hurry and don’t have time for a service call, try printing a few blank copies on new paper. This can sometimes help to reduce these marks by picking up the loose toner as it passes through the machine. Dirt or a spot on the glass can also cause black lines on copier pages. Clean the platen glass (the large sheet of glass where you place your paper to copy) with a soft cloth and alcohol-free glass cleaner—you can even use Windex.   Clean the “slit glass” as well. Find the location of this piece on your device in your copier manual. Dirt or residue in this area can also result in black lines on copies and scans. 5. NOT ALL SUPPLIES ARE CREATED EQUALToners differ in viscosity and quality. If you don’t use the correct toner for your copier machine, you risk causing serious damage that will necessitate an expensive repair and voiding your warranty. The types of toner compatible with the copier will be listed in the owner’s manual. Make certain that you do not deviate from their recommendations. If you find a bottle that appears to still contain toner, do not attempt to top off another bottle you may have. Toner bottles are designed to only release their contents when placed in a machine for a reason: toner can make a huge mess. Check with your service provider to ensure you are ordering the correct supplies and that everyone in your office is using the correct product for the job. 6. A CLEAN COPIER IS A HAPPY COPIERCleaning the copier on a regular basis is one of the simplest things you can do to keep it in good working order. This includes wiping the machine’s exterior lightly and wiping the bypass and exit trays on a regular basis.   Wipe away from the machine’s entry points to prevent dirt and debris from falling into the paper path. Many copiers include a cleaning cloth for wiping the glass platen. Check the glass before making copies or scanning because loose dirt will inevitably show up on your future documents. When clearing jams, make sure to retrieve all parts of the jammed page; even the smallest scrap of paper left inside the paper path can cause significant damage during your next copy run. 7. CHOOSE A COPIER SUITED FOR YOUR NEEDSIn some cases, copiers fail because the machine is not up to the demands that office workers place on it. Overuse could be the cause of a copier breaking down on a regular basis. Don’t be fooled by false advertisements for a “cheap” copier that will end up costing you more in lost downtime, repairs, and productivity in the long run. Don’t overspend either. Some machines are simply built to be used almost continuously throughout the day and to perform better in high-traffic environments. Underutilized copiers can also necessitate more maintenance than “should” be required. 8. SCHEDULE REGULAR MAINTENANCE AND SERVICE CALLSAnother suggestion for reducing downtime caused by a broken copier is to schedule regular maintenance. Whether you are leasing or purchasing your copier, most manufacturers recommend regular maintenance service.   These services are recommended on a varying basis, and some leases may include periodic maintenance service. Even if it is included in your lease, you may still need…
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11/01/2023 0

How to Scan Large Format Documents and Maps?

Scanning large format documents and maps can be a bit challenging due to their size and fragility, but with the right equipment and technique, you can produce high-quality digital images that preserve the information contained in these materials. Here are the steps to follow: Get a large format scanner: You’ll need a scanner that’s specifically designed for scanning large format documents and maps. These scanners usually have a flatbed or sheet-fed design and can accommodate documents up to several feet in size. Prepare your documents: Before scanning, make sure that your documents are clean and free of dust or debris. Use a soft brush or cloth to gently clean them. If your documents are fragile or delicate, consider using gloves to handle them. Place your documents in the scanner: Open the scanner lid or feeder and carefully place your documents in the correct position. Make sure that they are straight and aligned properly. Adjust the scanner settings: Open your scanner software and select the appropriate settings for your scan. Choose the resolution, color profile, and other settings that you want. Consider adjusting the color settings to account for any yellowing or fading in the documents. Scan your documents: Start the scan and wait for the scanner to finish processing. If you have multiple pages to scan, you may need to scan them one at a time. Edit your scanned images: Once you’ve scanned your documents, you’ll need to edit your digital images to get the best results. Use photo editing software to adjust the brightness, contrast, color balance, and other settings as needed. You may also need to crop the images to remove any unwanted edges or borders. Save your scanned images: Save your scanned images to a high-quality file format, such as TIFF or PDF. Consider saving both a high-resolution version for archival purposes and a lower-resolution version for easy sharing and viewing. Overall, scanning large format documents and maps requires careful handling and attention to detail, but with the right equipment and technique, you can produce high-quality digital images that preserve these valuable materials for future generations. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/01/2023 0

What are the benefits of cloud printing?

Here are 5 of the key benefits of moving from an on premise print server to a cloud environment. Reduction of cost Subscribing to cloud services eliminates the need for upfront capital expenditure on servers, resulting in a single, predictable monthly charge. It also lowers operating costs for server maintenance and energy costs for running your on-premises devices. Free up time for your IT Team Time spent installing print drivers on machines and managing the print server infrastructure diverts attention away from the value-added tasks that your IT team should be performing. Flexibility The ability to change quickly is critical to business flexibility. As the demands of your business change, so must your technology. In a cloud environment, scaling up and down or adding new functionality and services can be done much more quickly. Secure Printing Because Universal Print manages print in the same environment as Active Directory, user access is easily managed by the same rules and security that you apply to Azure AD. Ease of use It becomes a breeze for your users. Your workforce is no longer centralised, and ensuring that they have access to printers regardless of where they are is much easier when using a cloud service. Location-based rules can automatically connect the user to the nearest printer. So the advantages are obvious, and with Microsoft’s universal print, transitioning to a cloud printing environment has never been easier. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/01/2023 0

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