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Straightening Skewed Pages

You can straighten skewed pages using the Deskew function. Important:The Deskew function is only available for valid pages. A page is valid if the original file type is Image PDF.This function is not available in the browser version of TotalFlow Prep. To straighten skewed pages:1. In the settings area on the right, click Clean Up. 2. In the Clean Up panel, click Deskew. 3. Under Pages, select All valid pages, Active page, Selected valid pages, or Valid pages in Light Table stack. 4. Under Angle, click Auto or Manual:-The Auto mode attempts to identify the edges of the page and to correct the skew automatically. A skew angle of up to ± 15 degrees can be corrected automatically.If the Auto mode does not adjust the skew correctly, use the Manual mode. -The Manual mode lets you enter the angle of the skew. A skew angle of up to ± 30 degrees can be corrected manually.To set the angle, you can also click the page and drag the cursor to draw a reference line parallel with the skewed edge of the image. 5. Click Apply. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

My Printer Is Not Printing Certain Lines & Dots

Because your company relies on its output hardware for critical documents and presentations, flaws in your printed materials mean wasted ink, toner, and paper, not to mention time away from company tasks to troubleshoot equipment. Some flaws result in extra lines and markings on the page, while others result in unprinted areas where text or graphics should be printed. If your pages contain text characters with missing letter forms or other output defects, begin your investigation with your printing supplies and printing path. ClogsInkjet printer cartridges can become clogged, resulting in defects in output such as voids within lines of text. These issues frequently appear after your hardware has been idle for an extended period of time, which can cause ink to dry out. To fix this, run the printhead cleaning routine from the control software you installed on your computer when you first set up the printer. Some cleaning devices have both light and deep cleaning modes. In severe cases of clogging, you may need to run more than one cycle to clear the problem. Because these procedures use ink, you should expect your usable levels to drop after you complete your cleaning sequence. Printhead AlignmentWhen inkjet printheads are out of alignment, you may notice gaps in the output caused by ink misapplication. Just as you use cleaning cycles to clear clogs, you use your printer’s built-in alignment routine to fix printhead issues. To complete the alignment procedure, you may need to print a test page, select the best exemplar from each of several batches of output samples, and enter corresponding sample numbers. Laser CartridgesWhen the drum that images each page scratches, laser printers can produce stray lines on their output. Some laser printers incorporate the drum into the toner cartridge, whereas others employ separate consumables for toner and drum. Voids in printed output can also be caused by defective cartridges. Before you begin troubleshooting hardware features like the fuser that bonds toner to paper, replace your toner cartridge or cartridges to rule them out as the source of your output defects. Dirty LEDsLED printers work in much the same way that other toner-based printers do, except that the light source for the output method is a bank of LEDs rather than a laser. If paper dust, stray toner, or other contaminants obscure the LEDs, output suffers because the printer is unable to apply toner where it should be in order to produce the page detail featured in your document. Wipe the printheads of your hardware with a clean, lint-free cloth to clean it up. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

How to Determine Actual Print Cost for Laser Printers

To determine the actual print cost for laser printers, follow these steps: Determine the cost of the toner cartridge: Look up the cost of the toner cartridge for your laser printer. This can usually be found on the manufacturer’s website or through a third-party retailer. Determine the page yield of the toner cartridge: The page yield refers to the number of pages that can be printed with a single toner cartridge. This information is usually listed on the toner cartridge packaging or on the manufacturer’s website. Calculate the cost per page: Divide the cost of the toner cartridge by the page yield to determine the cost per page. For example, if the toner cartridge costs $50 and has a page yield of 2,000 pages, the cost per page would be $0.025 (50 ÷ 2,000). Consider additional costs: In addition to the cost of the toner cartridge, there may be other costs associated with printing, such as the cost of paper, maintenance kits, or replacement parts. Be sure to factor in these costs when calculating the actual print cost. Monitor usage: Keep track of how many pages you print over a given period of time, such as a month or a year. This will help you calculate your actual print cost over time and identify any trends or changes in usage that could affect your costs. By following these steps, you can determine the actual print cost for your laser printer and make informed decisions about when to replace toner cartridges or invest in more cost-effective printing solutions. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

What Are the Causes of Lines on the Page From a Laser Printer?

Laser printers, ranging from small desktop units to workgroup-class machines, can provide your company with years of trouble-free output. When your trusted hardware begins to produce pages with vertical or horizontal lines that aren’t part of the content you printed, start with simple possibilities before assuming the worst. Correlating the symptoms you see with the suspects that can cause them can help you narrow down the source of these defects. Roller TracksWhen toner leaks from a cartridge and into your printer’s mechanical assemblies, it can contaminate the rollers that move paper through the machine. The “tire-tracks” pattern produced by this contamination appears at the sheet’s edges or centre and corresponds to the location of the rollers relative to the paper-feed path. Unless you are a printer technician, leave this task to the professionals, especially if your hardware is still under warranty. However, before calling for service, replace your toner cartridge (or cartridges in a colour printer) to rule out defective supplies. Vertical Streaks or LinesDepending on whether you see black or white vertical defects – printed marks or voids in the printing – you may be dealing with nothing more serious than a nearly empty toner cartridge, one with a scratched drum, or toner that is not evenly distributed. Changing the cartridge should help you rule it out as the culprit. Vertical white lines can also indicate an obstruction that prevents the laser from properly imaging pages. To resolve the issue, the laser assembly may need to be cleaned or replaced entirely. Horizontal LinesHorizontal printing flaws and marks that appear at regular intervals can be caused by contaminated rollers. Manufacturers provide model-specific repetitive defect rulers that can be used to correlate the position of the defects on the page with the layout and size of the rollers, cartridge components, fuser parts, and other potential causes of non-random markings. Dropouts and non-repeating marks can be caused by the same issues as vertical defects, such as laser contamination and toner cartridge malfunctions. ConsiderationsToner cartridges are the most commonly replaced parts in laser printers. Light damage their drums and jeopardises print quality. Contaminants introduced through the paper supply may also cause scratches that obstruct proper imaging. Because print defects can occur at any time, having spare cartridges on hand allows you to resume work immediately if your consumables fail. Many of the other potential causes of lines and streaks on your output, particularly lasers and fusers, can endanger the well-intentioned but inexperienced. Set down the tools and delegate the work to an expert if you are unsure of what you are doing under the lid. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

How to Delete My Printer on a MacBook

For a variety of reasons, you may need to remove an installed printer from your MacBook. When you connect your MacBook to a printer, whether directly with a USB cable or via a network connection, it remains as a configured printer in Mac OS X System Preferences until manually removed. Even if you disconnect from the printer, the configuration remains. If you no longer want to use the printer, you can remove it from the MacBook’s configuration. 1.Click the “System Preferences” icon in the Dock. 2.Click “Print & Scan.” 3.Click in the left column of the window to select the desired printer. 4.Click the minus sign at the bottom of the left column to remove the printer from the MacBook’s configuration. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

Definition of “Max Resolution” on a Color Laser Printer

Definition of “Max Resolution” on a Color Laser Printer Color laser printers produce crisp, waterproof text as well as vivid images. They are ideal for home offices and small businesses due to their high print volume per toner cartridge. However, not all laser printers produce photo-quality images. One limitation is the printer’s maximum resolution. Low-resolution laser printers produce coarser, less realistic prints than higher-resolution devices. Laser Printing ProcessLaser printers, both colour and black and white, work by fusing tiny dots of toner to the paper. When viewed with the naked eye, these dots appear to blend into smooth gradients. Smaller dots produce lighter shades of a colour in proportion, while larger dots produce darker shades. Dots Per InchThe resolution of a laser printer is measured in dots per inch, or dpi. A printer with a higher dpi produces smaller dots on the paper than one with a lower dpi. This results in smoother gradiants and less jagged prints. Smaller dots typically indicate a more complex image. A high resolution printer may require more memory and take longer to print a page with extensive toner coverage. The resulting print, however, usually looks better than one from a lower resolution printer. Standard ResolutionsLaser printers are available in a few standard resolutions. Many older devices could only print at 300 dpi, resulting in a relatively coarse print with visible dots. Hewlett-Packard printers have 1,200 dpi resolution as of October 2011. High-end printers designed for photographic production can achieve resolutions of up to 2,400 dpi. This number denotes the printer’s maximum resolution. If you set your colour laser printer to “draught” or “high-speed,” it can print coarser images for proofing. ConsiderationsHigh-resolution printers may not produce as many visible dots as you expect. To fully render an 8 bit image, the printer must use approximately 256 dots for each pixel in the printed image. This reduces the printer’s visible resolution, giving a 1200 dpi printer an effective resolution of about 75 pixels per inch, or ppi. The halftone frequency of the printer can also have an impact on actual resolution. Halftones are patterns of larger or smaller dots that are used to create a shaded effect and are measured in lines per inch. Most laser printers can output at least 200 lpi, but coarser halftones for copying can be set as low as 85 lpi. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/01/2023 0

How to Scan Large Format Documents and Maps?

Scanning large format documents and maps can be a bit challenging due to their size and fragility, but with the right equipment and technique, you can produce high-quality digital images that preserve the information contained in these materials. Here are the steps to follow: Get a large format scanner: You’ll need a scanner that’s specifically designed for scanning large format documents and maps. These scanners usually have a flatbed or sheet-fed design and can accommodate documents up to several feet in size. Prepare your documents: Before scanning, make sure that your documents are clean and free of dust or debris. Use a soft brush or cloth to gently clean them. If your documents are fragile or delicate, consider using gloves to handle them. Place your documents in the scanner: Open the scanner lid or feeder and carefully place your documents in the correct position. Make sure that they are straight and aligned properly. Adjust the scanner settings: Open your scanner software and select the appropriate settings for your scan. Choose the resolution, color profile, and other settings that you want. Consider adjusting the color settings to account for any yellowing or fading in the documents. Scan your documents: Start the scan and wait for the scanner to finish processing. If you have multiple pages to scan, you may need to scan them one at a time. Edit your scanned images: Once you’ve scanned your documents, you’ll need to edit your digital images to get the best results. Use photo editing software to adjust the brightness, contrast, color balance, and other settings as needed. You may also need to crop the images to remove any unwanted edges or borders. Save your scanned images: Save your scanned images to a high-quality file format, such as TIFF or PDF. Consider saving both a high-resolution version for archival purposes and a lower-resolution version for easy sharing and viewing. Overall, scanning large format documents and maps requires careful handling and attention to detail, but with the right equipment and technique, you can produce high-quality digital images that preserve these valuable materials for future generations. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/01/2023 0

How to Start a Printing Business

According to the U.S. Bureau of Labor Statistics, the majority of printing businesses employ fewer than ten people. As more printing companies use digital printing equipment, fewer skilled technicians will be required to operate it. Modern digital printing equipment is smaller and more affordable than ever before, and almost anyone with capital can buy and operate it, even from a home office. Part 1- Finding a printing 1. Find a niche within the printing industry. The most successful printing entrepreneurs start a printing business by finding a niche in a specialized area, such as digital printing. Instead of trying to be all things to all people, success is more attainable by targeting a need and fulfilling it. One of the best examples of this strategy can be seen by the success of franchise sign printing businesses, which target budget-minded business owners who only need occasional signs and banners, which can be spotty (inconsistent demand) or loaded with competition. They do not attempt to offer anything but quick-turnaround signs and leave brochures and envelope printing to traditional offset printing businesses. 2.Familiarize yourself with the business standards. Realize that the niche for color printing and the better quality grade of printing may be in a certain number of dots per inch (DPI), which can be very demanding and tricky to match. 3. Be careful with your words. Remember, as a business owner, you will be responsible for the timely completion of jobs to your customer’s satisfaction. Caution: Any verbal or written agreement like You [the printer] know what looks right, so you can okay the proofs for color and quality is loaded with the danger of customer rejecting the finished product. For example, they may require: Product match, excellent quality – very precise color, hue, and tone for high end products. Color match, excellent quality – usually precise Process Matching System (PMS Colors) by screen values (tones created by dot sizes) of the 4 process colors (cyan, magenta, process yellow, and black). Or just pleasing color, of medium quality – which is not so precisely matched. Caution: that means pleasing to the customer, not to you. Commercial quality printing is probably a cut above desktop publishing, done in your-office (above typical office printer, copier, or duplicator quality). It requires sharp line art and text – fineness of line work does not vary from page to page, screen color or halftone detail is consistent. Any choice of printing process (or brand of paper) shown on a quote to your customer is for them to choose. No, you can not substitute a more profitable method or material. Unless they agree in writing to a change, they can demand that it be redone at your expense — if you did not follow written specifications precisely. Part 2 :Determining What Equipment You’ll Need 1.Research the competition and their equipment. Once you find out who your target market is, research the printing businesses who are currently attempting to fulfill the needs of this audience. Visit these printing businesses’ websites and learn all you can about them to find out what services they are lacking. Draft plans to start your printing business by researching ways you can offer those badly-needed services and improve upon the printing business as a whole within your specific niche. 2.Investigate the printing equipment available from manufacturers. Start looking for your own printing equipment once you’ve determined what your competitors are using in their printing businesses. You’ll need to find high-quality, yet reasonably priced, equipment for your niche. The wrong equipment can either make or break your company. You’ll need a desktop computer, design software, and a high-quality digital printer capable of handling jobs up to 11in x 17in. 3. Research and obtain any necessary approval or documentation. This includes any licenses, certifications, permits such as a state sales tax permit (in the USA, under the United States Constitution guarantee of “freedom of the press” — printers, printing companies, writers, editors and publishers can not be required to be licensed to be able to perform such work or services). You will need fire department certificates, fire extinguishers and other safety equipment, safety procedures, safety rated chemicals, zoning, building use and occupancy permits and other items required for your specific operating location. Even if you start a home-based printing business, you will likely need some kind of permit or license from your particular national, state and local governments. Call or meet with your local economic development agency to find out where to go next. You should familiarize yourself with Occupational Safety and Health Act (OSHA) requirements, including their and other agencies such as Equal Employment Opportunity Commission (EEOC) “postings” (required posters about safety and employment opportunity, etc.). Record keeping, tax withholding, reporting, and paying taxes and social security quarterly for employees (including part-time) are necessary. If you only use independent, outside printing contractors to do occasional printing that you cannot do personally, then you could be a “printing broker” (non-affiliated, wholesaler) and not have employees. Quarterly estimates of income, record keeping, reporting of actual proceeds, and paying your personal proprietorship or corporate (limited liability corporation [LLC]) taxes and social security for yourself is your responsibility to learn and complete each year. 4. Secure funding. Starting a new printing business will take several thousand dollars in capital. If you cannot finance this equipment on your own, contact your chamber of commerce to learn who can help you apply for a small business loan. After you become established and have enough credit and show volume and potential, you might be able to lease equipment, which can bring flexibility, but leases may have penalties and balloon notes, etc. to return or to keep the item, respectively. Part 3 : Offering Profitable Services 1. Choose a business location. To start a profitable printing business, you’ll need to choose a location that works for you. Look for a place that is within your budget and that is easily accessible so customers will be able to find you with ease.…
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10/01/2023 0

What are the benefits of an ADF?

The advantages of an ADF are far more extensive than you might think. ADF benefits include faster scanning and printing, as well as software testing, know-your-customer (KYC) background checks, financial compliance, and the digitization of a company’s records. An ADF is an endlessly useful tool for a developer building new software that uses optical character recognition (OCR) technologies to input data quickly and stress test the application. With the minor errors discovered in the scans, developers can then make the necessary adjustments to update their software to capture the correct information with minimal errors. A financial institution can quickly collect the customer information it needs to conduct KYC processes and confirm compliance to every customer it serves when it has a high-quality scanner equipped with a high-capacity ADF. A bank could perform the same checks manually, but that method is more of a relic from before the 1990s, when confirmations took hours to arrive. More importantly, long wait times frequently result in a poor customer experience or waste of a company’s valuable time and resources. Digitizing old documents is a common way for a business to create an accurate record of past company activities when upgrading its overall infrastructure. However, due to time constraints, it is nearly impossible to do if you only have access to a single-sheet document feeder. A high-volume, high-speed scanner is required in these cases to quickly create digital copies of physical documents. Some of the more expensive machines have an ADF capacity of up to 500 sheets, allowing you to reload your scanner later. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

09/01/2023 0

5 Simple Ways to Secure Your Small Business Documents

1. Password protect important filesIt astounds me how many small business owners keep critical documents on their laptops, potentially exposing sensitive business data if they are lost or stolen. As an added layer of security, you can password protect your documents. To prevent an unauthorised user from opening or making changes, use the password protection feature in Microsoft Word and Excel. You can protect PDF files in Adobe Acrobat to prevent them from being opened, printed, edited, or copied. When sending out contracts, protecting a PDF document from edits should become standard practise. 2. Make digital copiesTo keep important documents safe, you need more than a locked filing cabinet. While paper documents and hard copies are convenient, having a digital backup is essential. Purchase a good scanner and convert your important documents to digital files. Scan all important documents and save them to a cloud storage service, such as Dropbox, JustCloud, or SugarSync. Cloud storage allows files to be saved on remote servers that are accessible via the internet. You won’t have to worry about your files if a natural disaster, fire, or break-in occurs, or if your computer’s hard drive fails. Most cloud-based business storage services also enable you to track who has accessed files and whether or not the information has been shared. 3. Use eSignaturesRemember when you needed a client’s signature and you had to scan, print, and email a document, then they had to print, sign, and email it back? This procedure enabled sensitive data to be sent via email, posing a security risk. Those days are over, thanks to electronic signatures, also known as eSignatures, which allow documents to be legally signed digitally. DocuSign and AdobeSign allow your small business to have documents signed instantly without the need for printing. 4. Put your smartphone to workGet rid of the clutter that comes with keeping paper receipts. Take pictures of your business-related purchases with your smartphone. Services such as Shoeboxed and Expensify can make it easier to track expenses. Get your receipts emailed to your business account when you shop at places like Staples or Office Depot. You should receive a notification on your smartphone confirming receipt. 5. Create better internal policiesPut policies in place that will become best practises for your small business. Share your internal policies with your team to ensure that everyone is on the same page. Don’t leave sensitive information on the printer for anyone to find. If you print to a shared printer, retrieve your document as soon as possible. If you scan and email sensitive documents, consult with your IT professional to ensure that the data is encrypted and that the printer regularly removes archived files. Use your best judgement to determine which files must be kept and establish policies for how long the documents should be kept. Shred unnecessary documents, such as ten-year-old employee records that may contain their social security numbers. If you need to keep a copy for any reason, save it in a password-protected file in your cloud storage. Purchase a good shredder. Make certain that important paper documents are shredded rather than recycled. To avoid the possibility of documents being reassembled, use cross-cut shredding rather than strip-cut shredding. If an employee leaves, revoke their network access immediately to prevent sensitive business documents from being downloaded. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/01/2023 0

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