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Are Managed Print Services Worth It?

An astonishing 81% of SMBs are betting their future on a single move: digitizing paper-based processes by 2025. What are they seeing that you might be missing? The answer isn’t tucked away in a tech magazine or whispered in industry corridors. It’s in the transformative potential of Managed Print Services (MPS). This isn’t just another business trend; it’s a revolution, one that’s paving the way for businesses to thrive in a rapidly evolving marketplace. So, if you’re wondering where the next big leap in operational efficiency is coming from, MPS might just be your golden ticket. Tempted to know more? Stick with us, and we’ll reveal why this is the game-changer you’ve been waiting for. Understanding Managed Print Services When you think about all the tasks your workplace juggles daily, managing printers might not seem like a big deal. But here’s where many businesses trip up: Overlooking the intricacies of printing can drain time, resources, and money. MPS is not just about hitting the ‘print’ button on your computer. It’s a comprehensive approach that goes deep into how documents are produced, stored, and shared within an organization. From maintaining printers to ensuring they function optimally, MPS handles it all. But the real magic happens when businesses recognize that it’s not just a service-it’s a strategy. So, what makes managed print different from traditional printing options? At its core, it’s a proactive approach. Instead of reacting when a printer breaks down or ink runs out, MPS anticipates these issues. By doing so, it saves businesses from unexpected disruptions. But MPS is more than mere anticipation; it’s innovation. For example, the latest managed print strategies harness tools that monitor printer usage patterns. This way, toner replacements happen exactly when they’re needed. No more guesswork or last-minute scrambles! The Economic Wisdom of MPS Surprises are rarely pleasant in business expenditures. And yet, organizations across the board find themselves caught off guard by mounting print-related costs. That’s where the economic savvy of MPS shines through. Imagine you have a printer breakdown. Traditionally, you’d be staring at hefty repair bills, not to mention the costs of replacement parts and toner. That’s if you’re lucky. If the machine is beyond repair, the expenses balloon with the need to purchase a new unit. With MPS, you don’t just dodge these financial bullets; you preempt them. Break fixes can be a financial burden when they come out of the blue. These are typically included in MPS contracts for as little as RM90 a month. To put that into perspective, think about the alternative: shelling out upwards of RM400 per hour just for repairs. And that doesn’t even account for parts and toner! Furthermore, workplace services such as toner replenishment become part of the deal. With MPS overseeing your print environment, toner is replenished as part of the contract. This eradicates the need for businesses to stock up or face downtime. Beyond the tangible savings, there’s the invaluable benefit of peace of mind. No need to stress over equipment malfunctions or supply shortages. MPS is the silent guardian, ensuring smooth and cost-effective operations. In a business landscape where efficiency and thriftiness are vital, the economic intelligence of MPS is not just an asset-it’s a necessity. Scalable Solutions Tailored to Your Needs Every business is unique, from the products they offer to the way they operate. That’s why it’s not enough to have a one-size-fits-all solution. Especially when it comes to print services. Picture a small start-up with a handful of employees. Their printing needs are minimal, mostly limited to invoices, contracts, and occasional marketing materials. Compare this to a large corporation with multiple departments, each having its own print requirements. Their spectrum of needs will undoubtedly be broader, encompassing reports, presentations, client pitches, and more. Here’s where Managed Print Services (MPS) truly stands out. Instead of pushing a generic package, MPS crafts solutions that precisely fit your business’s unique demands. As your business grows and evolves, so do the services. This adaptability ensures you’re not paying for unnecessary features or finding yourself short on capabilities. By offering scalable solutions, MPS is always in sync with your business’s trajectory. Whether you’re scaling up or adapting to market changes, workplace print services via MPS provide the agility every modern business craves. The Superiority of MPS Over Alternatives With so many options on the table, why should a business choose MPS over other print services? Well, the reasons are manifold. Firstly, consider the element of proactive maintenance. Traditional print services might provide you with the equipment, but what happens when there’s a hiccup? You’re left to your own devices, quite literally. MPS, on the other hand, is ever-vigilant. Before an issue becomes a problem, it’s identified and rectified. This preemptive action reduces operational disruptions and ensures a smooth workflow. Secondly, there’s the advantage of tailored solutions, as mentioned before. Unlike standard print services which might box you into predefined packages, MPS is flexible. It molds its offerings to fit your business’s unique needs. This ensures you get optimal value for your investment, without unnecessary frills or shortcomings. Then there’s the cost factor. MPS typically operates on a contract basis, which means consistent monthly expenses without the fear of unexpected costs cropping up. Traditional print services might seem less expensive at first, but the costs can quickly escalate when you factor in: Maintenance costs Toner replacements Potential downtime Lastly, there’s an often-overlooked factor: sustainability. MPS places a strong emphasis on eco-friendly practices. Optimizing print volumes and reducing wastage ensures your business’s print operations have a minimal environmental footprint. Unlock Efficient Workflows with MPS Amidst a sea of workplace services, Managed Print Services stands out as a beacon of efficiency. Instead of grappling with unexpected printer breakdowns or unpredictable toner costs, MPS offers a streamlined, cost-effective approach. CONTACT US NOW TO GET THE QUOTATION!!! 03-3341 6296 | 018-788 6296 | 018-228 6296 *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/10/2023 0

What Does It Mean When Your Copier Stops Printing Words?

When your office printer experiences issues that affect some of its output but not all, the perplexing mix of what prints and what doesn’t forces troubleshooting into what appears to be a difficult puzzle. Your best lead to a solution is that it stops producing text, as type-related symptoms frequently focus on causes that point to their underlying causes. You can look for the cause of this improper behavior in software and, in some cases, the hardware, along with restarting your system and attempting a new data cable to rule out your overall data connection. Printer Driver You must install printer driver software, which offers specialized support for your printer and its features, in order for your operating system and printer to be able to interact. The driver you were using prior to installing a Windows or Mac update can become incompatible with your updated system software as you patch or upgrade your operating system. Incorrect output, blank pages, or printing errors can result from a computer and printer mismatch. The same signs may appear if a power surge, outage, thunderstorm, malware infiltration, or power surge damages your driver software. For a new driver download, go to the website of the company that makes your hardware. Typeface Font software helps your operating system more actively than nearly any other background component. The output and display of information for word processing, desktop publishing, and even some components of your computer’s on-screen user interface depends on font files. Your typographic output suffers when a typeface becomes corrupt, whether as a result of use or because you installed a faulty font file. On paper, your screen, or both, type disappears, and the elements that do show up can appear to have been blown around the page by a powerful wind. An unreliable typeface should be removed and installed again to fix the issue. You might need to get a new copy of the font’s files if you recently bought and downloaded it. Document The documents you produce may become prone to internal corruption as a result of saving a file during an electrical surge, writing a document to a broken drive, and a long list of other issues brought on by sporadic, never-occurring conditions. If you create new instances of a project by opening and customising a copy of a previous version rather than using your software’s template document format, a file with a long history may become problematic. In your application, the file might seem normal before suddenly failing to print properly. Short of reconstituting the project by rebuilding it from scratch, you may be able to copy its content and insert it into a new document through the clipboard, drag and drop, or a specialized file-to-file transfer procedure provided by your application. Printhead The printhead that powers a thermal or impact device, such as a dot matrix or specialty label printer, may malfunction, in which case nothing will print out on paper. Dot matrix printheads rarely experience sudden, catastrophic failure. Instead, after a lengthy period of time, the output-producing pins begin to fail one by one. Even though you might not remember the printer’s faults if you haven’t used it in a while, you might be able to find replacement parts and have the printer fixed. In contrast, a head failure that happens suddenly in thermal printers can and does cause them to stop working. Most of these failures call for replacing the device rather than the head. CONTACT US NOW TO GET THE QUOTATION!!! 03-3341 6296 | 018-788 6296 | 018-228 6296 *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

25/10/2023 0

How Much Will Per-Page Printing Cost My Business?

When you buy ink or toner, the box specifies the number of pages it can print (page yield). In theory, the cost-per-page should be calculated by dividing the price of the toner or ink cartridge by the page yield. However, determining the cost of printing per page for your small business is not so straightforward. If you look closely at the box of your toner or ink cartridge, you’ll notice a page coverage % next to the page yield. It’s most likely 5%, which means you’ll only reach the specified page yield if you average 5% coverage every page. For example, suppose your toner can print 2,000 pages at 5% page coverage. However, the majority of your copies have only 10% coverage. That implies your toner will only last 1,000 pages. While this may appear to be fairly complicated, we’re here to assist you figure out the page coverage and cost-per-page—actually it’s quite straightforward. How to Calculate the Print-Per-Page Cost The key to evaluating your print-per-page cost is determining your typical page coverage. First, learn how to utilise a coverage calculator. Then, figure out how to calculate the cost per page. Finally, go over some cost-cutting solutions so you can save money while still meeting the needs of your organisation. Use a Coverage Calculator While you can guess how much toner or ink you’ve used by eyeballing your printed pages, it’s far quicker to utilise a coverage calculator. The coverage is calculated using the APFill Ink and Toner Coverage Calculator. Because you can determine the page coverage before printing, it’s commonly utilised as a cost-cutting tool. You can, however, utilise it to determine your company’s average page coverage. Use the tool to assess the page coverage of numerous PDF files after downloading it. Then, compute the average coverage for the files you examined. This can give you an estimate of the typical page coverage for your company. Calculate the Cost Once you’ve determined the page coverage, you may compute the cost. Use the following calculation to calculate the cost of printing per page: Cost-Per-Page = Cartridge or Toner Cost/[Page Yield] x (Actual Coverage) Let’s have a look at how you’ll arrive at each of these figures: First and foremost, you can determine the cost of the cartridge by examining your previous order. If you order in quantity, you’ll need to do some math to figure out the cost of a single cartridge. You might also come across the details on your order confirmation Receipts may break this down so you can understand the cost savings of purchasing in bulk. The page yield can then be determined by inspecting the toner or cartridge packing. When you use toner instead of ink cartridges, you will get a substantially higher page yield. Finally, the APFill Ink and Toner Coverage Calculator will be used to determine the actual coverage. The calculator will give you a percentage, such as 20%. When entering it into the formula, you must write it in decimal form. As an example, if your page coverage is 20%, you would enter 0.2 into the formula. Once you’ve finished the formula, you’ll have your cost-per-page. This is how much you spend on printing documents on average. It will not be exact because page coverage will most likely vary significantly from document to document. Other Factors to Consider Other considerations must be considered when calculating the cost per page. First, consider how much money you spend on paper. You must account for this in order to obtain a more accurate estimate of your print-per-page cost. Consider the cost-per-page difference between black-and-white and colour printing. Color printing is frequently three times more expensive than black and white printing. How to Reduce Costs If you’re dissatisfied with the cost-per-page, you’ll probably want to look for a better bargain. You actually can only save money if you have a modest desktop printer from a big box store. Fortunately, lowering printing costs is significantly easier if you have a small business with a high printing volume. In this instance, a nearby authorised copier/printer dealer can assist you in lowering your print-per-page cost while printing in both black and white and colour. You can save a lot of money by assisting you in selecting the proper machine. You can also save money by using the provider’s managed print services. The provider of managed print services (MPS) might reroute printing jobs to decrease costs. To reduce costs even further, your provider can develop rules for using the printer and printing in colour. Employees will be less likely to misuse the printer and rack up costs by printing in colour when it isn’t essential. Your local copier vendor can also manage your printers and supplies. You’ll never have to worry about running out of ink or toner, or about doing routine maintenance. You can instead concentrate on your little business. A Local Copier Dealer Can Help You Reduce Printing Costs It is obvious that an automatic document feeder will increase your company’s productivity and performance. You can handle high-volume jobs fast, including double-sided scanning pages. The feeder can also assist with unique initiatives like software testing and KYC compliance. You can also use it to digitise your data to better security and more. BIZCOPEIR can assist you with all of your copier needs, including adding an automatic document feeder to your multifunction printer. We also have office copiers for lease or purchase, as well as managed print services and maintenance plans. Contact us today for a free consultation to explore your needs. You can increase your productivity with our assistance. Most significantly, you will not have to worry about your workplace copier because we will handle everything for you. CONTACT US NOW TO GET THE QUOTATION!!! 03-3341 6296 | 018-788 6296 | 018-228 6296 *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

23/10/2023 0

The Advantages of Using a Multifunction Printer

An office is only as good as its employees, but if your team is suffering with antiquated technology, you may be wasting tremendous potential. Look about you. Where are your staff having difficulty? You probably named some office equipment staples like the printer, scanner, or fax machine. It’s past time for an improvement. Multifunction printers are useful for more than just copying expense reports. They can turn your office’s centre into a productive, user-friendly, and easy-to-monitor hub for office productivity. Let’s look at what multifunctional printers can achieve for your business and the top three reasons you should make the move right away. What Can Multifunction Printers Do For My Organization? Desk printers are infamous for their inefficiency. They print at a rate of one page per minute and use a lot of ink. There’s no way to track usage, and if you’ve ever tried to print handouts immediately before a meeting, you know the feeling of not finishing everything. Multifunction printers can do more than just print. They can also copy, scan, fax, and email documents. “But I already have desktop printers, a fax machine, and a computer that can handle those chores,” you argue, and you’re correct. If that’s all you think a multifunction printer is, you’re wasting your full productivity potential. Why Should I Switch To A Multifunction Printer? Multifunction printers aren’t just for those jobs. Instead, consider them the entry point to managing all of your unstructured data. By shifting your focus away from “feed and speed,” you can unlock the true potential of multifunction printers. Let’s take a look at what your organization’s true potential is. 1) Digitize Documents How much time do you spend hunting for a tangible copy of a contract or historical record? Multifunction printers allow you to convert those unprotected paper documents into a searchable system that is right at your fingertips. Upgrading your single-purpose equipment creates a hub for digitised data. These documents can be routed through your business, removing the need for cumbersome paper records. Although you may never completely eliminate paper copies, you might have a searchable library that is tailored to your individual workflow and is easily accessible to your staff. 2) Improve Security Digitizing important data is a significant step, but multifunction printers have security features to put your mind at ease. They’re networked in the same way that computers are, with built-in security safeguards that patch vulnerabilities and prevent hackers from accessing data. They also allow you to designate permissions for documents, putting your most sensitive data behind a digital lock and key, and watch activities to see who is following protocols. Individual access codes specify those permissions, and for your old school staff, features like secure pull printing, which prevents critical papers from sitting in an output tray for even a second, are available. 3) Upgrade Ease Of Use And Support Many multifunction printers now have user-friendly displays that function similarly to our smartphones and tablets. Employees may visually explore through options using a touch screen instead of black and white displays with less information, eliminating or lowering time spent on training and customer service. Managed support is now available for multifunction printers. A team of professionals is available to handle security updates, inquiries for more sensitive or difficult office needs, and audits geared to optimise the setup of your multifunction printer. Vendors of multifunction printers are dedicated to delivering office and company administration through workflow optimization. This could include automatic toner and supply shipment, automatic metre readings, customer care support or a dedicated account manager, frequent servicing, and productivity audits. How Do I Choose The Right Multifunction Printer? You are aware that moving to a multifunction printer will improve your workflow, security, and sustainability while saving important staff time by automating maintenance and updates, but there are still many options available. Choosing the proper one can be difficult at first, but here are a few crucial criteria to remember: Laser vs. inkjet: laser printers use powder toner and intense heat, whereas inkjet printers use liquid ink and digital print heads. Both offer pros and downsides, so consult with your provider to determine which is the best option for your company. Printing power: how much do you really need? A high volume enterprise solution, for example, will have a different answer to this question than a smaller nonprofit, so a comprehensive office workflow audit may assist you make the right option. Resolution: While most multifunction printers have far higher resolution than an old desktop printer, you’ll still have to decide how high your resolution should be. Design firms may require precise colour representation, yet law offices may require sufficient black and white resolution to read digitised papers. Energy star ratings: how frequently do you use the printer? Sleep mode, duplex printing, and toner saver modes all help you boost sustainability and lower total operating costs. Format: If your office is involved in public relations or marketing, you may benefit from a variety of format possibilities. Even if your organisation isn’t in marketing, think about how frequently you send large format print jobs to the office supply store down the block and include that in your multifunction printer guide. Keeping such print jobs in-house could free up significant resources. Making The Switch A managed print service is a great method to upgrade to a multipurpose printer and office hub without experiencing substantial downtime. It also assists you in making the best option for your office’s needs, so you’re not overpaying for things you never use, or underpaying and cursing yourself for missing that one function your business desperately need. Our team is eager to assist your office in making the move from outmoded single-use equipment to the multifunction printer and managed services that are most suited to your workflow. CONTACT US NOW TO GET THE QUOTATION!!! 03-3341 6296 | 018-788 6296 | 018-228 6296 *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/10/2023 0

Is It Necessary to Understand Printing Paper?

The most important thing for copying and printing is paper. Paper has become the standard for determining the quality of copier and toner used. When the copier becomes stuck with jammed paper, the toner and machine quality may suffer as a result. There are several aspects that demonstrate the significance of printing paper. 1) Temperature Because paper is a weak material, the temperature may have an effect on its condition. When there is a lot of moisture in the air, paper can swell. It will cause the paper to become jammed in the copier. The factor may also cause the copier to have poor printing quality and a service problem. 2) How to prevent environmental effect on printing paper One way to keep the environment from affecting printing quality is to store the paper in a temperature-controlled environment. To be more specific, if your copier is located in your office with an air conditioner, keep the paper in the same room. This practice may reduce the risk of the paper condition deteriorating. 3) Invest in better printing paper If paper quality is your top priority, investing in printing paper may ensure the quality of the paper used. It is because higher quality paper will withstand the effects of the surrounding environment. CONTACT US NOW TO GET THE QUOTATION!!! 03-3341 6296 | 018-788 6296 | 018-228 6296 *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/10/2023 0

4 COMPELLING BENEFITS OF DIGITAL CONTENT MANAGEMENT

Would you like to reduce or eliminate your company’s need for paper-based business processes? Here’s how PSIGEN’s PSIsafe capture and content management solutions can help you reach your goals. 1. Move everything to a secure digital storage repository — No matter what kind of documents your team creates or what comes through the door from suppliers and customers, you can capture and route it to a centralized digital repository. Whether documents are created in digital formats or arrive as hard copies, capturing and converting them to digital formats eliminates the cost and obstacles caused by paper-based processes. 2. Experience streamlined content management — With PSIGEN Software, a streamlined content management system allows users to do more than merely keep track of documents. Users can view documents, make edits, and organize information in customized folder structures. This type of digital content management system saves time, reduces errors, and helps organizations meet document retention policies established by compliance laws. 3. Enhance document security — PSIsafe advanced content management software helps organizations meet compliance laws and increase document security. While every document is stored in the content management system, not every document is accessible by every user. System administrators can keep track of logins, receive alerts when a user changes a password, or creates or destroys a document. Role-based access controls allow administrators to place restrictions on who can access specific documents and folders. Audit trails provide proof of each activity. 4. Reduce time spent searching for information — Improve productivity throughout your company by eliminating traditional document storage solutions. Use PSIGEN’s digital capture and content management solution to find any document in seconds. Users enter relevant information in a search field to instantly pull up requested folders or documents. The solution allows for improved customer service and streamlines internal processes. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/10/2023 0

HOW MANAGED PRINT COMPANIES DELIVER SAVINGS OPPORTUNITIES

Do you have a clear picture of how much your organization spends on printing? The associated costs go beyond paper and toner, extending to equipment costs, service level agreements, maintenance, and parts. On another level, expenses incurred to order and manage supply inventories, address issues like paper jams and error codes, and recover from equipment downtime must all be factored into the equation. It’s easy to see how print costs can be much higher and more difficult to control than many companies realize. THERE’S A SOLUTION FOR THAT Managed print providers are enthusiastic when it comes to savings. They’ve developed solutions to help companies just like yours lower printing costs, improve productivity, and reduce print-related waste with amazing results. Here’s how managed print services and savings as high as 30% come together as a natural result of their expertise. THE ESSENTIAL MANAGED PRINT ASSESSMENT Managed print partnerships begin when experts analyze print infrastructures, obtaining a baseline from which to start providing cost-lowering solutions. They may recommend restructuring the print environment, removing underperforming equipment and realigning the fleet to serve team requirements and workflows better. SAVINGS OPPORTUNITIES As managed print experts begin fine-tuning the print environment, they take over day-to-day responsibilities and start implementing cost-savings opportunities throughout the organization. Low-toner alerts trigger automatic supply shipments. By eliminating the hassle of ordering and managing supplies, this just-in-time solution saves time and money. Remote equipment monitoring provides managed print technicians with opportunities to correct potential issues before they become more serious. This proactive method reduces equipment downtime and gives staff members access to optimized equipment. Managed print companies monitor print volumes and implement solutions to reduce waste. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/10/2023 0

WHY CHOOSE IN-HOUSE PRODUCTION PRINTING

Sending your documents out to a professional printer may be business as usual for you, but if you spend a lot on production print and related costs, it’s worth your while to re-examine this process. Regardless of your line of business, there are many reasons to consider bringing your production printing in-house. Not only can you save on time and expenses, but printing in-house also allows your company to retain full control and ultimately be more satisfied with the end result. BENEFITS OF BRINGING PRODUCTION PRINT IN-HOUSE RETAIN CREATIVE CONTROL When you hand your printing over to another company, you are trusting them to interpret your vision. A printer may decide to resize elements or use shortcuts to save on printing costs and increase their profits. By bringing production printing in-house, you can control these elements and make your own decisions about the kind of paper and ink you want to use. You can ensure that you get final approval before printing anything, eliminating the time delays that can pop up when a printing provider has to wait on your approval and make the changes you want. ANALYZE AND MANAGE SPENDING EASILY Analyzing printing costs and spotting potential savings can be difficult when you outsource printing. The price given by your printer may seem fair to you and may be comparative to other printers in the area. However, the cost of doing it in-house can still be much less than outsourcing all of your printing needs. Any service that you pay for is sure to come with cost markups that you can eliminate by sourcing the supplies yourself and eliminating labor costs. In some cases, if you have an existing relationship with an office supplies provider, you can get a discount on the things you need to bring print production in-house. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/10/2023 0

3 WAYS TO RADICALLY IMPROVE YOUR BUSINESS

Are your document capture and content management solutions up to the challenges of a new year? A digitized world won’t wait long for you to catch up, and a new year’s commitment that includes transforming the way you manage information can make all the difference. Here’s how an effective document capture and content management strategy can radically improve your company’s chances of success. Stop throwing away money. You’re not doing it on purpose, but some of your processes are a severe drain on your revenues. For example, if you’re still stuck with a manual invoice processing system, you’re paying nearly seven times as much as you would for automatic, digital processing. By implementing a digital capture and content management solution, you’ll improve productivity, reduce your printing requirements, and eliminate costly errors caused by manual data entry. Get control of your information. If you don’t manage your information, it has an unsettling habit of taking control of your time and resources. A recent IDC study revealed that knowledge workers spend more than 20% of their time at work looking for information. If you’d rather have them use that time for value-added tasks and superior customer service, a capture and content management from PSIGEN can help you get there. Secure your documents. No conversation about information is complete without addressing security. No matter how small your business, you’re a target for cybercrime, and a proactive approach is much better than an after-the-fact, crisis management solution. PSIGEN’s PSIcapture and content management solutions can help you secure your data and adhere to your industry’s compliance regulations in one comprehensive strategy. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/10/2023 0

Paper size measurements used by photocopy machines

Did you know that photostat paper is produced in various sizes necessary for various uses such as fax, scanning or printing? However, standards for paper size measurements exist in different countries and in different years. This led to the availability of paper sizes of different standards and created a lot of confusion. Most photocopiers in Malaysia use paper measurements that follow international standards in their systems. This can reduce confusion and help in standardizing the size of the paper supplied in the market. Let’s explore the paper sizes that follow the international standards that are often used in Malaysia. International Standard Paper Size The international paper size standard is ISO 216 and was originally based on the German DIN 476 standard. The ISO 216 document sets international standards for paper measurement in most countries around the world, except in Canada, the United States, Mexico and the Dominican Republic. The internationally commonly used paper size consists of THREE main series, namely Series A, Series B and Series C. Series A Paper Size Size Series A paper size is one of the most commonly used paper sizes for in offices to produce documents, reports and presentations. The paper size decreases in dimensions when moving to a higher number up to the highest number on the scale, which is A10. This means the A0 paper size is the largest, while A10 has the smallest paper size. A sheet of paper in series A, when folded in two, will result in a smaller next size. For example, the A3 paper size, when folded in half, will be the size of A4 paper. Series A Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) A0 841 x 1189 mm 33.1 x 46.8 in A1 594 x 841 mm 23.4 x 33.1 in A2 420 x 594 mm 16.5 x 23.4 in A3 297 x 420 mm 11.7 x 16.5 in A4 210 x 297 mm 8.3 x 11.7 in A5 148 x 210 mm 5.8 x 8.3 in A6 105 x 148 mm 4.1 x 5.8 in A7 74 x 105 mm 2.9 x 4.1 in A8 52 x 74 mm 2.0 x 2.9 in A9 37 x 52 mm 1.5 x 2.0 in A10 26 x 37 mm 1.0 x 1.5 in Photostat machine models that support Series A paper size This is a list of Ricoh & Fuji Xerox photocopier machines that support various paper sizes of series A. Photostat Machine Model Supported paper sizes Fuji Xerox DocuCentre – IV C5570 / C4470 / C3370 A5, A4, A3 Fuji Xerox DocuCentre – IV 3065 A5, A4, A3 Fuji Xerox DocuCentre – V C3375 / C4475 / C5575 A5, A4, A3 Fuji Xerox DocuCentre – VII C3373 / C4473 / C5573 A5, A4, A3 Fuji Xerox ApeosPort – V C5575 / C3375  A5, A3 Fuji Xerox ApeosPort C7070 / C6570 / C5570 / C4570 / C3570 / C3070 A5 Ricoh Aficio MP 2555SP / 3055SP / 3555SP A3, A4, A5, A6 Ricoh Aficio MPC 3003 / 3503 / 4503 / 5503 A3, A4 Ricoh MP 3554SP A3, A4, A5, A6 Ricoh MP 5054SP A3, A4, A5, A6 Ricoh MP C3004 / 5504 A3, A4, A5, A6 Series B Paper Size Table The paper size of series B was created to provide other size options that are not covered by Series A. This is why the paper size of series B is between 2 sizes of series A. For example, the paper size B4 is located between the sizes A3 and A4. If you need a paper size smaller than A3, but wider than A4, you can use the B4 paper size. Series B also follows the same concept as series A where the size shrinks to the next size when folded in two. For example, the B3 paper size is half of B2, B2 is half of B1, and so on. Series B Paper Size Table (mm & inch) Name Paper Size (mm) Paper Size (inches) B0 1000 x 1414 mm 39.4 x 55.7 in B1 707 x 1000 mm 27.8 x 39.4 in B2 500 x 707 mm 19.7 x 27.8 in B3 353 x 500 mm 13.9 x 19.7 in B4 250 x 353 mm 9.8 x 13.9 in B5 176 x 250 mm 6.9 x 9.8 in B6 125 x 176 mm 4.9 x 6.9 in B7 88 x 125 mm 3.5 x 4.9 in B8 62 x 88 mm 2.4 x 3.5 in B9 44 x 62 mm 1.7 x 2.4 in B10 31 x 44 mm 1.2 x 1.7 in Photostat machine model that supports B series paper size B series paper is also widely used in most of the latest photostat machines such as the following models. Photostat Machine Model Supported paper sizes Ricoh Aficio MP 2555SP / 3055SP / 3555SP B4, B5, B6 Ricoh MP 3554SP B4, B5, B6 Ricoh MP 5054SP B4, B5, B6 Ricoh MP C3004 / 5504 B4, B5, B6 Series C Paper Size Table C series paper is mainly used for envelopes and its dimensions are determined by the ISO 269 International Standard. This C-series paper is not commonly used in photocopiers in offices. Therefore, most photocopiers for offices do not support this paper size. Paper Size Table Series C (mm & inch) Name Paper Size (mm) Paper Size (inches) C0 917 x 1297 mm 36.1 x 51.5 in C1 648 x 917 mm 25.5 x 36.1 in C2 458 x 648 mm 18.0 x 25.5 in C3 324 x 458 mm 12.8 x 18.0 in C4 229 x 324 mm 9.0 x 12.8 in C5 162 x 229 mm 6.4 x 9.0 in C6 114 x 162 mm 4.5 x 6.4 in C7 81 x 114 mm 3.2 x 4.5 in C8 57 x 81 mm 2.2 x 3.2 in C9 40 x 57 mm 1.6 x 2.2 in C10 28 x 40 mm 1.1 x 1.6 in Often Used American Paper Size Sizes North America, which includes the United States, Canada, and parts…
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11/10/2023 0

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