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How to Enable a Computer Printer Port

Computers frequently have more than one port for connecting printers and other computer peripherals, which is beneficial for businesses that use a variety of office equipment. Any printers or other peripherals connected through that port will be unable to communicate with the computer if a printer port is disabled, whether by a programme, user actions, or file corruption. Enabling a printer port, on the other hand, is a simple procedure. 1.Click the Start button and then click “Control Panel.” 2.Select “Devices and Printers” from the menu. 3.Right-click on your printer and select the “Properties” option. 4.Click the “Ports” tab. Check the box next to the port number you want to use. Refer to the printer’s instruction manual if you are unsure of which port to use. 5.Click “Apply” to enable the port. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/01/2023 0

What Does It Mean When Streaks of Printer Ink Are Left on Your Paper?

Inkjet printers can produce excellent photographic output as well as text that rivals laser printing – unless the pages you pull from the output tray contain ink streaks that ruin your document. After you’ve ruled out wet hands, damp paper, and high humidity as potential causes of your output failures, it’s time to look both inside and outside your printer for factors that can affect its interior hardware and printing process. Dirty Moving Parts Even in the cleanest office, the parts that move across the page while your printer lays down ink can accumulate lint and dirt over time. As this material accumulates, it can contaminate the still-drying ink on your printouts, causing streaking. Examine your cartridges, printhead, and interior cabling for buildup. Always consult your user manual for manufacturer recommendations on how and what not to clean inside your hardware, especially if it is still under warranty. Dirty or Misaligned Printhead After extended periods of inactivity, inkjet printheads can become clogged. Although many printers perform a quick head check and cleaning when powered on, this procedure may be insufficient if your hardware requires more attention. When performing a cleaning, deep cleaning, or head alignment, read and follow the manufacturer’s instructions. Cleanings deplete ink, especially during intensive cycles. An alignment may necessitate printing a test page and determining which of a series of patterns meets a specific appearance test. After you’ve completed your maintenance, print a document page and compare it to the output quality you saw before running these procedures. Paper Types Some types of special output media necessitate a longer drying time than standard inkjet paper. When printing labels or transparencies, you may need to set these sheets aside after they exit the output tray to avoid touching or allowing them to touch each other. Before using transparency sheets, make sure you’re using an inkjet printer-compatible product. Manufacturers create these media specifically for each device type that uses them – copiers, inkjet and laser printers – with wet ink, laser heat, and copier feed speed in mind. If the streaks appear on regular paper, it’s possible that you chose a sheet that is too thick for your hardware’s paperhandling mechanism to handle. Other Considerations A new inkjet cartridge will almost never leak unless you mishandle it after it has been opened by holding it in the wrong position or touching its output surfaces. A refilled cartridge, particularly one that you attempt to rejuvenate yourself, may not perform as well as original-equipment consumables. You should avoid using cartridges that can contaminate the inside of your printer unless you are confident in the quality of the refilling operation. When ink gets into places it shouldn’t, it’s difficult to remove and can leave your print jobs streaky. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/01/2023 0

My Printer Is Printing Stripes

Desktop printers contain complex combinations of permanent moving parts and consumable components that must be replaced on a regular basis. When your office printer produces output with striped patterns across or along the pages, you’re wasting paper and supplies until you figure out what’s wrong. The type of output defect you see and the printer you use will determine where you direct your troubleshooting. Inkjet PrintheadInkjet printers work by heating or applying an electric current to tiny nozzles, causing them to change shape and force ink onto the page. If you see voids or horizontal lines in your output, your printhead may have clogged nozzles. Inkjets do not tolerate downtime well, and it may take several head-cleaning cycles to break through dried ink. If the defects in your output cause the appearance of vertical lines in your page content to be disrupted, your printhead may need to be realigned. Cleaning and realignment both consume some of your installed ink, particularly if your equipment requires thorough cleaning or multiple adjustment cycles. Laser Toner or Drum CartridgeLaser printers print a full page at a time by transferring toner from a rotating drum onto paper and melting the toner with a heating unit. The drum is either a component of the toner cartridge or a separate consumable. Scratches on its photosensitive surface can cause stripes or lines in output in either case. Most cartridges have a spring-loaded shutter that opens when the consumable is inserted into the printer. Surface scratches may be visible if you remove the cartridge and gently open the shutter without touching the drum or anything else inside the cartridge. Replace the cartridge and reprint your document page to rule out consumables as the source of your problems. Laser FuserToner is made up of ground plastic and colouring agents. Laser printers use a heating element called a fuser to bond it to paper, which melts the toner as the paper passes through the fuser’s rollers. If toner cakes onto the fuser or its rollers wear out, you may notice unexpected vertical lines across your output. You may be able to find a repetitive defect ruler published by the printer manufacturer for your hardware model to diagnose lines that form a repeating pattern. This document identifies the source of marks on the page based on their location in relation to the position of rollers and other print mechanism components. Some manufacturers restrict access to these service manuals to technicians only. Dirty PrinterUnbonded toner can end up on the rollers or other moving parts of a laser printer and transfer to your output as stripes, tracks, or lines. Many roller marks create a distinct “tire-mark” pattern along each sheet as the paper passes through the printer. Curing these flaws necessitates a two-step process. Finding the source of stray toner may lead you to a leaky cartridge that gradually soils your machine or a one-time accident caused by attempting to reprint a page from another machine that fuses at a lower temperature than your printer. Depending on your level of experience and the design of your printer, cleaning the device may necessitate a service call. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/01/2023 0

Straightening Skewed Pages

You can straighten skewed pages using the Deskew function. Important:The Deskew function is only available for valid pages. A page is valid if the original file type is Image PDF.This function is not available in the browser version of TotalFlow Prep. To straighten skewed pages:1. In the settings area on the right, click Clean Up. 2. In the Clean Up panel, click Deskew. 3. Under Pages, select All valid pages, Active page, Selected valid pages, or Valid pages in Light Table stack. 4. Under Angle, click Auto or Manual:-The Auto mode attempts to identify the edges of the page and to correct the skew automatically. A skew angle of up to ± 15 degrees can be corrected automatically.If the Auto mode does not adjust the skew correctly, use the Manual mode. -The Manual mode lets you enter the angle of the skew. A skew angle of up to ± 30 degrees can be corrected manually.To set the angle, you can also click the page and drag the cursor to draw a reference line parallel with the skewed edge of the image. 5. Click Apply. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

16/01/2023 0

What Are the Causes of Lines on the Page From a Laser Printer?

Laser printers, ranging from small desktop units to workgroup-class machines, can provide your company with years of trouble-free output. When your trusted hardware begins to produce pages with vertical or horizontal lines that aren’t part of the content you printed, start with simple possibilities before assuming the worst. Correlating the symptoms you see with the suspects that can cause them can help you narrow down the source of these defects. Roller TracksWhen toner leaks from a cartridge and into your printer’s mechanical assemblies, it can contaminate the rollers that move paper through the machine. The “tire-tracks” pattern produced by this contamination appears at the sheet’s edges or centre and corresponds to the location of the rollers relative to the paper-feed path. Unless you are a printer technician, leave this task to the professionals, especially if your hardware is still under warranty. However, before calling for service, replace your toner cartridge (or cartridges in a colour printer) to rule out defective supplies. Vertical Streaks or LinesDepending on whether you see black or white vertical defects – printed marks or voids in the printing – you may be dealing with nothing more serious than a nearly empty toner cartridge, one with a scratched drum, or toner that is not evenly distributed. Changing the cartridge should help you rule it out as the culprit. Vertical white lines can also indicate an obstruction that prevents the laser from properly imaging pages. To resolve the issue, the laser assembly may need to be cleaned or replaced entirely. Horizontal LinesHorizontal printing flaws and marks that appear at regular intervals can be caused by contaminated rollers. Manufacturers provide model-specific repetitive defect rulers that can be used to correlate the position of the defects on the page with the layout and size of the rollers, cartridge components, fuser parts, and other potential causes of non-random markings. Dropouts and non-repeating marks can be caused by the same issues as vertical defects, such as laser contamination and toner cartridge malfunctions. ConsiderationsToner cartridges are the most commonly replaced parts in laser printers. Light damage their drums and jeopardises print quality. Contaminants introduced through the paper supply may also cause scratches that obstruct proper imaging. Because print defects can occur at any time, having spare cartridges on hand allows you to resume work immediately if your consumables fail. Many of the other potential causes of lines and streaks on your output, particularly lasers and fusers, can endanger the well-intentioned but inexperienced. Set down the tools and delegate the work to an expert if you are unsure of what you are doing under the lid. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

How to Delete My Printer on a MacBook

For a variety of reasons, you may need to remove an installed printer from your MacBook. When you connect your MacBook to a printer, whether directly with a USB cable or via a network connection, it remains as a configured printer in Mac OS X System Preferences until manually removed. Even if you disconnect from the printer, the configuration remains. If you no longer want to use the printer, you can remove it from the MacBook’s configuration. 1.Click the “System Preferences” icon in the Dock. 2.Click “Print & Scan.” 3.Click in the left column of the window to select the desired printer. 4.Click the minus sign at the bottom of the left column to remove the printer from the MacBook’s configuration. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

13/01/2023 0

The Paper in My Printer Sticks Because of Static Cling

Static cling is a problem with glossy, bond, matte, and other papers in your office’s inkjet or laser printer. Static electricity, as it is also known, causes paper inside your printer to stick together and jam within the rollers and other components. While there are solutions to the problem, you may not be able to completely eliminate static cling. CausesStatic electricity forms between the sheets of paper inside your printer due to low humidity and the transfer of electrical charges from your body to paper. When you touch your printer, you may experience an electric shock. When you open your printer’s paper trays or remove paper from the top or bottom paper trays, you may hear crackling sounds, which indicates static between sheets. Static cling is more common during the winter months and can occur in any paper tray on your printer. Paper ConditioningKeep unopened paper at a constant temperature and humidity level to eliminate static cling. This is known as conditioning, and it entails placing the paper in an area with constant temperature and humidity. If the paper is too dry, static can form; if the paper is too moist, it can stick together and cause paper jams. Remove any paper that is already in your printer when not in use and store it in a temperature and humidity-controlled environment. Manual FeedPrinting documents from your printer’s manual feed or bypass tray is another way to reduce static cling. When you press “File” and then “Print” within the application’s interface, you may see a manual feeder option. Open the tray, insert one sheet, adjust the paper guides, and print the document. Repeat for each page of the document you wish to print. Paper DustWhen you print a document, ink and paper particles accumulate on the paper rollers of your printer. The particles settle on any paper in your printer’s paper trays, causing static cling. To reduce static cling even more, clean your printer’s paper rollers with an isopropyl alcohol-soaked cotton swab. Before printing again, allow the alcohol to evaporate. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/01/2023 0

Definition of “Max Resolution” on a Color Laser Printer

Definition of “Max Resolution” on a Color Laser Printer Color laser printers produce crisp, waterproof text as well as vivid images. They are ideal for home offices and small businesses due to their high print volume per toner cartridge. However, not all laser printers produce photo-quality images. One limitation is the printer’s maximum resolution. Low-resolution laser printers produce coarser, less realistic prints than higher-resolution devices. Laser Printing ProcessLaser printers, both colour and black and white, work by fusing tiny dots of toner to the paper. When viewed with the naked eye, these dots appear to blend into smooth gradients. Smaller dots produce lighter shades of a colour in proportion, while larger dots produce darker shades. Dots Per InchThe resolution of a laser printer is measured in dots per inch, or dpi. A printer with a higher dpi produces smaller dots on the paper than one with a lower dpi. This results in smoother gradiants and less jagged prints. Smaller dots typically indicate a more complex image. A high resolution printer may require more memory and take longer to print a page with extensive toner coverage. The resulting print, however, usually looks better than one from a lower resolution printer. Standard ResolutionsLaser printers are available in a few standard resolutions. Many older devices could only print at 300 dpi, resulting in a relatively coarse print with visible dots. Hewlett-Packard printers have 1,200 dpi resolution as of October 2011. High-end printers designed for photographic production can achieve resolutions of up to 2,400 dpi. This number denotes the printer’s maximum resolution. If you set your colour laser printer to “draught” or “high-speed,” it can print coarser images for proofing. ConsiderationsHigh-resolution printers may not produce as many visible dots as you expect. To fully render an 8 bit image, the printer must use approximately 256 dots for each pixel in the printed image. This reduces the printer’s visible resolution, giving a 1200 dpi printer an effective resolution of about 75 pixels per inch, or ppi. The halftone frequency of the printer can also have an impact on actual resolution. Halftones are patterns of larger or smaller dots that are used to create a shaded effect and are measured in lines per inch. Most laser printers can output at least 200 lpi, but coarser halftones for copying can be set as low as 85 lpi. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

12/01/2023 0

What are the benefits of cloud printing?

Here are 5 of the key benefits of moving from an on premise print server to a cloud environment. Reduction of cost Subscribing to cloud services eliminates the need for upfront capital expenditure on servers, resulting in a single, predictable monthly charge. It also lowers operating costs for server maintenance and energy costs for running your on-premises devices. Free up time for your IT Team Time spent installing print drivers on machines and managing the print server infrastructure diverts attention away from the value-added tasks that your IT team should be performing. Flexibility The ability to change quickly is critical to business flexibility. As the demands of your business change, so must your technology. In a cloud environment, scaling up and down or adding new functionality and services can be done much more quickly. Secure Printing Because Universal Print manages print in the same environment as Active Directory, user access is easily managed by the same rules and security that you apply to Azure AD. Ease of use It becomes a breeze for your users. Your workforce is no longer centralised, and ensuring that they have access to printers regardless of where they are is much easier when using a cloud service. Location-based rules can automatically connect the user to the nearest printer. So the advantages are obvious, and with Microsoft’s universal print, transitioning to a cloud printing environment has never been easier. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/01/2023 0

Compare Before Buying or Leasing Ricoh Printers or Copiers

The right printers and copiers make running your office more efficient. What should you do if you need a new Ricoh printer? Depending on your business needs, purchasing or leasing a Ricoh printer can be a wise decision. You’ll need to ask yourself a few questions to determine the best options for your needs. 1) How Much Money Can You Afford to Spend Right Now?One of the first and most important considerations is how much money you currently have in your budget. Purchasing Ricoh printers and copiers outright can be costly. Even the most affordable commercial quality printers for a small office can cost upwards of $1,000. In addition, a larger device with more memory or sheet capacity can cost up to $12,000. Spending this much money upfront is intimidating for a startup with limited resources. If you decide to lease a Ricoh copier, you will only have to pay a low monthly fee. This can save you money when first setting up your office. Instead of spending a lot of money on equipment, you can put it towards more business investments. This allows you to accumulate cash reserves that you can use later if you decide to buy. 2) Do You Need Technical Support for Your Ricoh Printer?Check the product specifications carefully when looking into a Ricoh printer lease contract. When you lease a Ricoh printer from many companies, you will notice that you also receive technical support as part of your contract. These services include maintenance, repairs, setup, and moving, and they are flexible. If something breaks down or you are having trouble setting up something, simply call your leasing company and let them handle everything. Meanwhile, if you buy a copier or printer outright, you are responsible for all tech support and maintenance. This is useful if you want a specific service team to work on your equipment. However, it adds a significant amount of stress and extra work to your job. One of the primary benefits of leasing a printer is having a professional team handle all of your tech support. It reduces administrative work, allowing you to focus on your core business. 3) Do You Have Multiple Departments That Need a Ricoh Printer?Consistent printing standards are not a consideration for all businesses. If you have multiple departments or branches, it is critical to get printers that produce the same document style. When purchasing printers, this can be difficult. If you buy from a local vendor, you might not be able to get enough of the same printer. Your office may end up with devices that cannot produce the same types of documents. Companies that lease Ricoh copiers have a wide selection of printers to choose from. This centralised supply of printers and copiers makes it easier to obtain the same equipment style for all of your departments. When you can get similar products for your different departments or branches, you can ensure that everyone in the company follows the same printing standards. 4) Is Your Business Going to Grow?Your future plans will have a significant impact on whether you should buy or lease. You must consider whether your current printer requirements will be significantly different from your printer requirements in a year. In some cases, leasing is preferable because it avoids the hassle of purchasing a small printer only to have to sell it and buy a larger one later. However, keep in mind that some leasing agreements can be rigid. Whether your expansion plans influence your decision to buy or lease a Ricoh copier, the end result is determined by the contract you choose. You should carefully compare various contracts and office supply companies to see if the contract binds you to a specific model. Some companies offer flexible contracts, allowing you to easily swap out printers and add more devices as your business grows. Others may lock you into a leasing contract that forces you to use a subpar printer for a period of time. 5) Are You Trying to Save Money in the Long Run?Another cost to consider when deciding between leasing and purchasing office equipment is the long-term cost. This adds up to the total costs of leasing or purchasing a printer. Long-term costs are usually not as significant in business as immediate costs. Comparing the two, on the other hand, can be a useful way to make your decision. Purchasing a printer will always be less expensive in the long run. When you buy a printer, you have a single, significant up-front cost and the opportunity to build equity for your company. Then, when the printer is no longer needed, you can sell it to recoup some of your investment. Meanwhile, when you lease a printer, you pay a low, ongoing fee. This adds up over time, and you do not build equity in a piece of equipment that you can resell. The only time you would pay more to lease a printer is if you only need to print for a short period of time and plan to transition your office to a paperless setup in the near future. 6) Is Cutting-Edge Equipment Important to You?When you keep the same printer for years, a purchased printer is only slightly less expensive than a leased one. This, however, can be a problem for some businesses. Printers may appear to remain unchanged for years, but technology is constantly evolving. A printer from a few years ago might not have Wi-Fi printing, scanning, or other modern conveniences. You will need to lease a printer to keep your office up to date. Leasing gives you access to a wide range of new and useful devices. Because you update your lease on a regular basis, you can always swap out your printer for another device. This makes it simple to ensure that your office workers have access to the latest technology. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

10/01/2023 0

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