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Seven Tips for Printer Maintenance

Technology has always been simplifying lives but it needs proper maintenance. The same goes for printers. Like other OFFICE SUPPLIES also printers need proper updates, cleaning, and care. Even without being a professional you can take care of your office or home printer with these seven tips and tricks. Printer maintenance checklist 1. DON’T IGNORE THE MANUALBefore installing your printer, first, read the manual. This little book has all the information related to your printers such as parts, installation, warranty, and more for the long-life of the PRINTER. A printer manual guides you on how to troubleshoot it even before someone can come and attend your printer. In the case of a printed material stuck on your computer screen, you may need to gently pull it out with both hands to avoid any tearing. It will save you from ruining the warranty of the product and also help repair any damage caused by the user’s actions. 2. PLACEMENTA printer like other machines needs to be placed well for optimum results. It should be kept away from heat, moisture or dry air coming out from the CPU of the computer. This can clog the print head resulting in poor print quality. Also, it should be kept in a quiet corner of the office where people passing by don’t hit it. 3 CLEAN HEADS & INSIDESClean printers look good on you and will also print well for you. A printer should be cleaned inside out and covered after use. For a smooth flow of ink, clean the print heads with warm water. Use a lint-free cloth or moistened cotton swab for cleaning. 4. PLACE AND REPLACE CARTRIDGESRefilling your ink cartridges is critical to the correct operation of your printer. Because refill cartridges are pricey, individuals choose to use cheaper ink, causing the printer and printing quality to suffer. So, always choose for branded and high-quality cartridges to keep your printer and prints in good working order. Another consideration is the time for replenishing. Don’t wait for the ink to totally dry. When the printer alerts you to a low cartridge level, refill them. With dried cartridges, the printer head is more likely to be damaged. Also, before replacing the cartridges, read the instructions. For quality printing, avoid touching cartridges from below and instead choose for high-quality ones that are not too fragile to handle. 5. LATEST DRIVER FOR INSTALLATIONUpdating drivers is another excellent technique to keep your printer trouble-free. Some manufacturers offer automatic updates, while others require manual updates. If your printer’s software is out of date, it may not produce the required output. These updates close gaps and improve the printing software. 6. TURN IT OFFWhen the printer is not in use for an extended period of time, turn it off. This will extend the life of the printer and ensure that the cartridge does not dry out too quickly. As a result, the printer’s head will become clogged, and running it constantly may wear down other sections of it. A printer must be used on a regular basis otherwise the ink nozzles will quickly dry down, resulting in streaky printing. A business owner would need a printer every day, however if you are not a frequent user, 7. MAINTENANCE KIT It is a good idea to spend some money on an excellent maintenance kit. This contains instruments for maintaining your printer, such as cleaning materials, rollers, and so on. It is quite handy for folks who use the printer frequently. In addition to the aforementioned pointers, selecting the suitable type of ink is critical to the printer’s proper operation. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/10/2022 0

Precautions When Using a Printer

A computer printer is a device with hot, moving parts, and uses electricity and chemicals. Although a desktop printer is one of the safest pieces of equipment in your business, it pays to take some precautions during its use. Printer safety means protecting yourself and those in your office as well as keeping your investment in working order. Stable BaseA printer requires a stable, level base on which to operate. Some printers weigh over 25 pounds, and the vibrations of the printing mechanism can shake a table not sturdy enough to hold it. Shaking can cause objects to fall off the table or desk — including the printer itself. Mechanical HazardsLarge-format printers have heavier, more powerful mechanisms that can cause injury. The same rollers can pull in long hair, fingers or dangling jewelry, so keep long hair tied up and away from the paper feed mechanism. Hot ComponentsLaser and LED printers work by pressing paper against a metal drum. If you need to open the printer, give it ten minutes to cool down. After a laser printer has been operating for more than a few minutes, the parts inside become hot enough to cause burns. Electrical PrecautionsFor electrical safety, follow the same precautions for printers as you would for any small appliance. Always use the power button to turn the printer on and off; do not turn it off by unplugging it. Do not open the printer’s electrical and electronic parts while the equipment is plugged in. NoiseInkjet, thermal and laser printers are well-suited to office environments because they produce low levels of noise. Dot-matrix impact printers have low operating costs but generate a harsh buzzing sound. Put the printer in a separate room or use a sound cover to reduce noise. Toner and InkWear disposable plastic gloves when changing toner or ink cartridges. Handle new cartridges carefully, as they contain delicate components. Wrap spent cartridges in plastic to avoid ink or toner leakage. Store new cartridges in a cool, dark place to avoid damage by heat or direct sunlight. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/10/2022 0

The Advantages of Using a Multifunction Printer in Your Business

An office is only as good as its employees, but if your team is suffering with antiquated technology, you may be wasting tremendous potential. Look about you. Where are your staff having difficulty? You probably named some office equipment staples like the printer, scanner, or fax machine. It’s past time for an improvement. Multi-function printers are useful for more than just copying expense reports. They can turn your office’s center into a productive, user-friendly, and easy-to-monitor hub for office productivity. Let’s look at what multi-functional printers can achieve for your business and the top three reasons you should make the move right away.   What Can Multi-function Printers Do For My Organization?Desk printers are infamous for their inefficiency. They print at a rate of one page per minute and use a lot of ink. There’s no way to track usage, and if you’ve ever tried to print handouts immediately before a meeting, you know the feeling of not finishing everything. Multi-function printers can do more than just print. They can also copy, scan, fax, and email documents. “But I already have desktop printers, a fax machine, and a computer that can handle those chores,” you argue, and you’re correct. If that’s all you think a multi-function printer is, you’re wasting your full productivity potential.   Why Should I Switch To A Multi-function Printer?Multi-function printers aren’t just for those jobs. Instead, consider them the entry point to managing all of your unstructured data. By shifting your focus away from “feed and speed,” you can unlock the true potential of multi-function printers. Let’s take a look at what your organization’s true potential is.   Digitize DocumentsHow much time do you spend hunting for a tangible copy of a contract or historical record? Multi-function printers allow you to convert those unprotected paper documents into a searchable system that is right at your fingertips. Upgrading your single-purpose equipment creates a hub for digitized data. These documents can be routed through your business, removing the need for cumbersome paper records. Although you may never completely eliminate paper copies, you might have a searchable library that is tailored to your individual workflow and is easily accessible to your staff.   Improve SecurityDigitizing important data is a significant step, but multi-function printers have security features to put your mind at ease. They’re networked in the same way that computers are, with built-in security safeguards that patch vulnerabilities and prevent hackers from accessing data. They also allow you to designate permissions for documents, putting your most sensitive data behind a digital lock and key, and watch activities to see who is following protocols. Individual access codes specify those permissions, and for your old school staff, features like secure pull printing, which prevents critical papers from sitting in an output tray for even a second, are available.   Upgrade Ease Of Use And SupportMany multi-function printers now have user-friendly displays that function similarly to our smartphones and tablets. Employees may visually explore through options using a touch screen instead of black and white displays with less information, eliminating or lowering time spent on training and customer service. Managed support is now available for multi-function printers. A team of professionals is available to handle security updates, inquiries for more sensitive or difficult office needs, and audits geared to optimize the setup of your multi-function printer. Vendors of multi-function printers are dedicated to delivering office and company administration through workflow optimization. This could include automatic toner and supply shipment, automatic meter readings, customer care support or a dedicated account manager, frequent servicing, and productivity audits.   How Do I Choose The Right Multi-function Printer?You are aware that moving to a multi-function printer will improve your workflow, security, and sustainability while saving important staff time by automating maintenance and updates, but there are still many options available. Choosing the proper one can be difficult at first, but here are a few crucial criteria to remember: Laser vs. inkjet: laser printers use powder toner and intense heat, whereas inkjet printers use liquid ink and digital print heads. Both offer pros and downsides, so consult with your provider to determine which is the best option for your company. Printing power: how much do you really need? A high volume enterprise solution, for example, will have a different answer to this question than a smaller nonprofit, so a comprehensive office workflow audit may assist you make the right option. Resolution: While most multi-function printers have far higher resolution than an old desktop printer, you’ll still have to decide how high your resolution should be. Design firms may require precise color representation, yet law offices may require sufficient black and white resolution to read digitized papers. Energy star ratings: how frequently do you use the printer? Sleep mode, duplex printing, and toner saver modes all help you boost sustainability and lower total operating costs. Format: If your office is involved in public relations or marketing, you may benefit from a variety of format possibilities. Even if your organisation isn’t in marketing, think about how frequently you send large format print jobs to the office supply store down the block and include that in your multi-function printer guide. Keeping such print jobs in-house could free up significant resources. Making The SwitchA managed print service is a great method to upgrade to a multipurpose printer and office hub without experiencing substantial downtime. It also assists you in making the best option for your office’s needs, so you’re not overpaying for things you never use, or underpaying and cursing yourself for missing that one function your business desperately need. Our team is eager to assist your office in making the move from outmoded single-use equipment to the multi-function printer and managed services that are most suited to your workflow. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/10/2022 0

10 Tips for Keeping Your Office Printer in Top Condition

1. Warm it Up When it’s ColdWhen you close the office doors for the weekend, your copy machine goes on vacation. It enters sleep mode and must go through a wake-up procedure. When your device wakes up, it will enter calibration mode automatically. It also requires time to warm up its drum before printing precisely and effectively. If you’re in a rush, you might find yourself repeatedly pressing the copy button in an attempt to get it to work—which won’t wake up your workplace copier any faster and may even cause harm. Allow it to warm up before copying a test page if it has been inactive for a lengthy amount of time. Allowing the copier to progressively warm up will reward you with consistent high-quality copies. In terms of warming up your device, there are a number of newer models on the market from companies such as Kyocera and Sharp that contain a walk-up sensor. This means that these printers can wake up the device if it detects any nearby motion. Isn’t that wonderful? 2. Don’t Overload the Paper TrayOverloading the paper tray almost always results in a problem. Your business copier will have difficulty feeding paper into the machine, resulting in a jam. Use the fill level lines on most paper trays as a guide while loading the paper tray. Also, ensure that the paper is tightly packed and wrinkle-free. You can avoid typical paper jams if you follow these suggestions. If you find yourself having to refill the copier on a regular basis, it may be time to contact your supplier about an upgrade to larger or more paper trays, or perhaps a larger machine. 3. Be Careful When Clearing Paper JamsWhen a paper jam happens, you can’t help but feel frustrated. But don’t let your aggravation lead to a brawl with the office copier. These are delicate and complicated electronic gadgets. First, examine the display panel to determine the source of the paper jam. Unplug the copy machine before you address it. Once unplugged, slowly open the device to remove the paper blockage. You may aggravate the situation if you force components open or move too hastily. For example, strong movements or pulling in the wrong direction could rip the stuck paper. If this occurs, you will need to contact your service professional to resolve the paper jam. 4. Keep Your Office Copier CleanCopy machines are damaged by dirt and debris, so maintain your copier clean. Clean the glass surface, as well as the bypass and exit trays. Also, clean the machine’s outside so that debris doesn’t get into the paper tray and inside your business copier. Make this a routine part of your workplace cleaning routine, and your employees will develop the habit of keeping your gadget clean. 5. Don’t Ignore Lines on Your PaperWhen your copier machine is trying to communicate with you, it will leave lines on the paper. The lines could be caused by a blemish on the machine’s glass. If this is the case, use an alcohol-free glass cleaner and a delicate cloth to clean it. The lines will usually disappear after that. Your machine may be attempting to warn you that your previous paper jam caused loose toner residue to accumulate in the copier or printer. Making some blank copies may help you fix this problem. The remaining toner may be picked up by the blank sheets, leaving clean paper behind. If this approach does not solve the problem, you will need to contact a service provider. If the lines are down because to a roller problem, you’ll also need to call a service technician. A service expert will inspect the roller to see if it is dusty or in need of repair. If it is, the technician can repair or replace it so you may resume printing. 6. Use the Right Toner for Your Printer When you buy or lease an office copy machine, you will receive an owner’s manual. You’ll find a section with information regarding the sort of toner you need to use for your copier or printer if you look through it. If you use the incorrect toner, you risk damaging your machine. You should also avoid purchasing counterfeit toners. On online marketplaces, criminals sell counterfeit toner and other printing supplies. They provide a significant discount, and customers believe they are obtaining the genuine article. The toner then leaks or causes additional difficulties, causing the machine to fail. By purchasing your supplies from your printing partner, you can prevent falling prey to a counterfeit toner fraud. Then you’ll be confident that the components are genuine and will not hurt your multi-function printer. By the way, now is a good time to review your maintenance or service level agreement. Toner is often included in your managed print provider’s agreement, making it easy for you to purchase the proper supplies for your devices while avoiding frequent counterfeit toner frauds. 7. Don’t Scratch the Platen SurfaceBefore making copies, remove any paperclips and staples. They might scratch the glass, making clear copies impossible. 8. Train Your StaffOffice copiers have evolved significantly throughout the years. They now have more features than ever before, therefore training your personnel is a good idea. This manner, they will be familiar with your office copy machine. Your managed print provider can assist you in teaching your employees how to use the many features and functionalities of the office copy machine. Remember, as you add new employees to your team, make sure they are adequately trained as well. 9. Maintain Your CopierAccording to the timetable in your owner’s manual, your office copier should be serviced on a regular basis. Regular maintenance is required if you want your copier to operate at peak efficiency and avoids the need for time-consuming repairs. 10. Make Sure You Have the Right MachineFar too many offices buy low-cost copiers from big-box stores, only to discover that the copiers were not built to meet their demands, resulting in numerous breakdowns. Choosing…
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20/10/2022 0

“Going Green” is Not just a Marketing Tactic

1) Search for the FSC logo. The Forest Stewardship Council guarantees that products displaying the emblem are sourced responsibly.   2) Examine the supply chain to ensure that your suppliers are long-term.   3) Verify that the organisations you are working with are ISO 14001 compliant. ISO14001 specifies the requirements for an Environmental Management System, referring to the items for which a firm is accountable and their influence on the environment. Certification is becoming increasingly crucial, and accredited firms are outbidding non-accredited firms in tenders.   4) Reuse and recycle shrink wrap. Only 5.4% of this completely recyclable commodity is recycled.   5) Reduce traffic congestion by allowing your staff to work from home. Even once a week will have a 20% improvement in air quality and traffic congestion.   6) Consider your box and packaging materials. Choose environmentally friendly vendors and recycle whenever possible.   7) Do plastic bags really need to be used? Since the UK imposed a 5p levy on plastic bags in supermarkets, there has been a noticeable 30% fall in the number of plastic bags entering our rivers. Provide customers with a reusable, cloth alternative, which accidentally provides a terrific opportunity for branding.   8) Provide recycling for batteries and pens.   9) Provide bike racks for employees and promote carpooling. What about awarding a trophy to the team member who is the most ecologically conscious?   10) Form an internal team of employees entrusted with identifying waste-reduction initiatives while keeping the bottom line in mind. Instead of the typical go-karting race, organise away day activities such as beach clean-ups as part of your internal communications!   11) We all require cleaning goods and office supplies, however these consumables have a negative impact on the environment and are frequently discarded rather than recycled. Most vendors will provide an environmentally friendly alternative. All you have to do is ask your friendly local provider and make a few alterations to your typical options. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/10/2022 0

Protect Your Data With Copier and Printer Security

Office Copier and Printer Security: What Can You Do?You can take certain precautions every day to secure your business copy machine now and in the future. Some of these processes are as straightforward as adjusting settings, while others are more complex. Remember, if you need assistance safeguarding your machine, you may always contact an authorised office copier dealer, such as AOS. Your local dealer should be your security partner and should be able to keep an eye on your equipment at all times.   Use a Newer Copier or Printer ModelDo you have an old office copier? Do you remember the last time you purchased a new printer for your office? It becomes difficult to protect your data if your devices are old or out of date. Older machines lack the functions found on current office copiers and multifunction printers (MFPs). When you upgrade your device, you gain access to extra security capabilities that help protect the data you scan or copy throughout your business. These features will help you protect your data and provide you peace of mind. By the way, do you need any more reasons to replace your office printer? Why Should I Upgrade My Office Copier? is a great place to start. There are various reasons why you should upgrade your office copier or printer right now.   Turn on Your Printer’s Data Security FeaturesIf you have a recent office copy machine, it most likely has data security measures such as data encryption. Data encryption encodes the data, making it unreadable to hackers. Even if hackers gain access to the hard drive, the data will be rendered useless. Some recent models additionally provide the ability to delete files from the hard disc. If your office copy machine is compromised, hackers will find nothing. An authorized copier dealer can assist you in selecting a device that protects your data.   Make Sure Firmware Is Up-To-DateYou’re probably familiar with firmware updates if you own a smartphone. Apple and Android provide updates on a regular basis to improve performance, repair problems, and increase security. Your workplace copier’s firmware is also updated on a regular basis. To avoid breaches, keep your firmware up to date at all times. If you discover that you’re falling behind on updates, take action right away to preserve your data.   Use Managed Print ServicesManaged print services can help you protect your data. The service provider will look after your output devices and ensure their security. The company will scan your network and equipment for any flaws that hackers could exploit, and it will also monitor your office copier offsite to guarantee that your data is safe.   The Final Say: Keep Your Data SecureData security should always be a priority, so make sure you include your workplace copier in addition to your computers. There are several ways to secure your data, ranging from updating to a newer kind of printer to adopting managed print services. AOS can assist you with data security. We sell and lease copiers and printers from leading brands and will assist you in selecting a safe machine. We also provide managed print services, which can keep your data secure while also saving you money. Contact us today to learn more about how we can help you secure your data and keep your business growing and succeeding. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

19/10/2022 0

Advantages of Using an Automatic Document Feeder

Reasons to Get an Automatic Document Feeder for Your OfficeDocument feeders are replacing flatbed scanners in many offices. A flatbed scanner scans only one document at a time. You scan one document, then move on to the next, and so on. The paper is pulled through the machine by automatic document feeders. The scanner digitizes the document before advancing to the next page. As you can expect, this technology has numerous advantages.   Fast, High-Volume, ScanningIf your company scans a large number of documents, you may encounter a traffic bottleneck at the copying machine. Manually feeding the documents takes too long, especially if you have hundreds of pages to scan. Many flatbed scanners, in fact, take 30 seconds per page. A single job will take 50 minutes to complete if you need to scan 100 pages at 30 seconds per page. It will really take a little longer because you will have to remove and replace each page. You might easily spend an hour at the workplace copier. Place the documents in the tray of an automatic document feeder and let the machine do the rest. The technology is so quick that it can do high-volume scans in seconds. A document feeder that scans up to 200 pages per minute is also available. You won’t be able to hold up the queue at the printer with such rapid technology. The speed not only allows you to avoid traffic bottlenecks. You will have more time to devote to other duties if you scan materials rapidly. Consider what you can do if you had an extra hour or two to devote to other assignments.   Scan the Front and Back of Pages With EaseManually scanning two-sided documents takes considerably longer. Opening the scanner, flipping the paper, and scanning the opposite side doubles the time required to complete a project. Another incentive to go with an automatic document feeder. You can acquire an automatic reversing feeder or a dual-scan document feeder if you scan double-sided papers. Both can scan documents on both sides quickly. A dual-scan document feeder, on the other hand, is more speedier and decreases the possibility of paper jams.   Quickly Test New SoftwareAn automatic document feeder can help software developers who are working on optical character recognition technology. They can utilize the document feeder to test the accuracy of the software. They can swiftly hunt for flaws by scanning multiple documents at once. This is significantly faster than manually scanning and comparing papers.   Efficiently Confirm “KYC” ComplianceAn automatic document feeder can also help financial companies. Banks and other financial firms are required to follow “Know Your Customer” rules. Manually doing this is time-consuming, and you risk missing vital data and putting your institution at risk of fines and other penalties. Digitizing papers expedites the process while also reducing errors. To scan documents fast, financial organisations can employ an automatic document feeder. Employees may then readily confirm compliance without having to go through masses of paperwork.   Digitize Files Quickly and EasilyA document feeder can assist you in digitizing important files. You can easily scan papers that have been filed away and transfer them to storage. You can do this assignment quickly even if you have thousands of pages of documents. With a flatbed scanner, however, it would be nearly impossible. There are various advantages to digitizing files. Let’s look at some of the reasons why you should think about doing so. First, by not keeping critical information in files, you will improve the security of your office. This is crucial if you have any confidential information. You can protect sensitive information by combining this with other workplace printer and copier security guidelines. Going paperless also makes data more accessible. Instead of spending several minutes or even an hour looking for documents, people can get the information they need with a single click of the mouse. Furthermore, when you go paperless, you may access those documents from any location. You can access documents on your server while on vacation halfway around the world. Going paperless might also boost client satisfaction. Customers will not have to wait because your team will locate documents fast. Making the switch to a paperless office can also help your disaster recovery plan. If your office burns down, you could lose all of your paper files. That might rapidly develop into a nightmare. You can access your data backup if you run a paperless office. No matter how severe the disaster, you may instantly access all of the files.   Create a More Efficient Office With a Document FeederIt’s clear that an automatic document feeder will improve your company’s efficiency and performance. You can quickly handle high-volume projects, including double-sided scanning pages. The feeder can also help with special projects, such as testing software and ensuring KYC compliance. You can even use it to digitize your files to improve security and more. AOS can help you with all of your copier needs, including adding an automatic document feeder to your multi-function printer. We also have office copiers available for lease or purchase and offer managed print services and maintenance plans. Contact us today for a free consultation so that we can discuss your needs. With our help, you can boost productivity. Most importantly, you won’t have to worry about your office copier because we will handle everything for you. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/10/2022 0

How Much Will Per-Page Printing Cost My Small Business?

When you buy ink or toner, the box specifies the number of pages it can print (page yield). In theory, the cost-per-page should be calculated by dividing the price of the toner or ink cartridge by the page yield. However, determining the cost of printing per page for your small business is not so straightforward. If you look closely at the box of your toner or ink cartridge, you’ll notice a page coverage % next to the page yield. It’s most likely 5%, which means you’ll only reach the specified page yield if you average 5% coverage every page. For example, suppose your toner can print 2,000 pages at 5% page coverage. However, the majority of your copies have only 10% coverage. That implies your toner will only last 1,000 pages. While this may appear to be fairly complicated, we’re here to assist you figure out the page coverage and cost-per-page—actually it’s quite straightforward.   How to Calculate the Print-Per-Page CostThe key to evaluating your print-per-page cost is determining your typical page coverage. First, learn how to utilize a coverage calculator. Then, figure out how to calculate the cost per page. Finally, go over some cost-cutting solutions so you can save money while still meeting the needs of your organisation.   Use a Coverage CalculatorWhile you can guess how much toner or ink you’ve used by eyeballing your printed pages, it’s far quicker to utilize a coverage calculator. The coverage is calculated using the APFill Ink and Toner Coverage Calculator. Because you can determine the page coverage before printing, it’s commonly utilized as a cost-cutting tool. You can, however, utilize it to determine your company’s average page coverage. Use the tool to assess the page coverage of numerous PDF files after downloading it. Then, compute the average coverage for the files you examined. This can give you an estimate of the typical page coverage for your company.   Calculate the CostOnce you’ve determined the page coverage, you may compute the cost. Use the following calculation to calculate the cost of printing per page: Cost-Per-Page = Cartridge or Toner Cost/[Page Yield] x (Actual Coverage) Let’s have a look at how you’ll arrive at each of these figures: First and foremost, you can determine the cost of the cartridge by examining your previous order. If you order in quantity, you’ll need to do some math to figure out the cost of a single cartridge. You might also come across the details on your order confirmation Receipts may break this down so you can understand the cost savings of purchasing in bulk. The page yield can then be determined by inspecting the toner or cartridge packing. When you use toner instead of ink cartridges, you will get a substantially higher page yield. Finally, the APFill Ink and Toner Coverage Calculator will be used to determine the actual coverage. The calculator will give you a percentage, such as 20%. When entering it into the formula, you must write it in decimal form. As an example, if your page coverage is 20%, you would enter 0.2 into the formula. Once you’ve finished the formula, you’ll have your cost-per-page. This is how much you spend on printing documents on average. It will not be exact because page coverage will most likely vary significantly from document to document.   Other Factors to ConsiderOther considerations must be considered when calculating the cost per page. First, consider how much money you spend on paper. You must account for this in order to obtain a more accurate estimate of your print-per-page cost. Consider the cost-per-page difference between black-and-white and color printing. Color printing is frequently three times more expensive than black and white printing.   How to Reduce CostsIf you’re dissatisfied with the cost-per-page, you’ll probably want to look for a better bargain. You actually can only save money if you have a modest desktop printer from a big box store. Fortunately, lowering printing costs is significantly easier if you have a small business with a high printing volume. In this instance, a nearby authorized copier/printer dealer can assist you in lowering your print-per-page cost while printing in both black and white and colour. You can save a lot of money by assisting you in selecting the proper machine. You can also save money by using the provider’s managed print services. The provider of managed print services (MPS) might reroute printing jobs to decrease costs. To reduce costs even further, your provider can develop rules for using the printer and printing in color. Employees will be less likely to misuse the printer and rack up costs by printing in colour when it isn’t essential. Your local copier vendor can also manage your printers and supplies. You’ll never have to worry about running out of ink or toner, or about doing routine maintenance. You can instead concentrate on your little business.   A Local Copier Dealer Can Help You Reduce Printing CostsIt is obvious that an automatic document feeder will increase your company’s productivity and performance. You can handle high-volume jobs fast, including double-sided scanning pages. The feeder can also assist with unique initiatives like software testing and KYC compliance. You can also use it to digitize your data to better security and more. AOS can assist you with all of your copier needs, including adding an automatic document feeder to your multi-function printer. We also have office copiers for lease or purchase, as well as managed print services and maintenance plans. Contact us today for a free consultation to explore your needs. You can increase your productivity with our assistance. Most significantly, you will not have to worry about your workplace copier because we will handle everything for you. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/10/2022 0

Five Common Errors to Avoid When Buying Office Copiers and Printers

Failing to Buy or Lease an Office Copier With the Right ApplicationsWhen it comes to copier applications, top office copier manufacturers and app developers have stepped up their game. They now provide industry-specific solutions for businesses in addition to basic or core offerings. There are several choices available, ranging from accessing Salesforce to tracking billable hours and linking Microsoft programmers. When you visit with a local authorized copier dealer, the team will discuss your company’s requirements. They may then assist you in selecting from a variety of office copiers and printers that have software that boost productivity and efficiency.   Not Getting All the Features You NeedCopiers and printers are more advanced than before. Extras such as automatic document feeders, voice activation, finishing options, and much more are now available. If you acquire an office copier that lacks the functionality you desire and need, you will almost certainly experience buyer’s regret. The correct features, on the other hand, will assist you in increasing production and obtaining a great return on investment.   Getting Too Much…Or Not EnoughPurchasing an office copier is similar to purchasing a home. No, it will not cost you hundreds of thousands of dollars. Still, the process of examining your wants and needs is very similar. When purchasing a home, you must consider your wants and needs. For example, you may require a property with a specified amount of bedrooms. You may also require storage space for your holiday decorations and a fenced-in backyard for your pet companions to play in. Then you make a wish list of amenities such as a chef’s kitchen and a swimming pool. Before making an offer on a house, you consider your wants and needs, and then decide what you can live without while remaining satisfied. For example, you might want a swimming pool, but it doesn’t mean you can’t buy a property without one. It comes down to evaluating what is and isn’t a deal breaker. The same is true when it comes to purchasing office copiers and printers. There are some things you simply cannot live without, and then there are features that might make your life easier. Examine your list and circle the things you want but don’t necessary need. Then, while looking for an office copier, start with that list. This way, you won’t end up with a machine with features you’ll never use. Simultaneously, your new office copier will have everything you need to conduct business.   Not Fully Reading the Contract or Service Level AgreementYou’ve decided whether to lease or purchase a printer, and all that remains is to sign the contract and service level agreement (SLA). You scan the contract and service level agreement in your enthusiasm and sign on the dotted line. Everything happened quickly, and you didn’t read the agreement thoroughly. Then, later on, you realize the contract and service level agreement aren’t precisely what you expected. It’s too late at that time to do anything. You must thoroughly study and comprehend both documents. The contract specifies what you and the seller are required to do. You don’t want to accept to duties without understanding what they are, so read everything. The SLA specifies the level of service that the vendor is required to offer. Section by section, ensure that the level of service given meets your expectations. Also, while perusing the agreement, you should feel free to ask as many questions as you wish. If you are not at ease, or if the seller is unable to effectively answer your inquiries, it is time to change organisations.   Buying or Leasing From the Wrong CompanyYour office copier can be purchased or leased from the manufacturer or a local authorized dealer. You’ll gain a partner when you choose a local authorized copier dealer. Local merchants, such as AOS, do not simply sell or lease computers and then send you on your way. They offer genuine remedies to assist you. As a result, they will devote significant time to discussing your requirements and growth objectives. They will then select devices from leading manufacturers with the functionality you require. Local authorized dealers go above and beyond simply pairing you with the best business copier or printer. They also provide managed print services, so you don’t have to bother about printing or copying. These services include things like: -Automatic Supplies-Management-Remote Monitoring When you receive such a service, you will feel as if someone is always looking out for you and making sure you have the best of everything. *Other Model AvailableRICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/10/2022 0

Color vs. black-and-white printing

Most individuals select color printing over black and white printing for their new printer. Color toner and ink cartridges, on the other hand, are more expensive than black and white cartridges. Have you ever wondered why color printing costs more than black and white? We’ll find out soon enough. So, why do the expenses of color and black printing differ so drastically? Is it because color toners contain more expensive ingredients than black toners? Is it the scarcity of colour cartridges that drives up demand and price? To get solutions to the questions, we compare the color with black printing.   Here are the distinctions between color and black and white printing.   PRINTING COSTS B&W VS COLORColor printing is more expensive than black and white printing. This is due to the fact that color printing requires the usage of all four color cartridges at the same time. As a result, instead of just one cartridge, you will deplete all four. As a result, it becomes more expensive. In contrast, black printing requires only one cartridge at a time. As a result, color printing has a higher cost per copy (CPC) than black printing. However, unlike color printing, which requires a large number of toner cartridges, black and white printers do not require as many replacement cartridges.   COLOR BENEFITSAlthough color printing is more expensive than black printing, it has advantages. It, for example, improves the aesthetic attractiveness of documents and is essential in the printing of brochures, reports, and marketing materials. A color laser printer may also generate copies with higher quality and sharpness, making them more appealing. That is why some clients are willing to spend more money on colour prints rather than black and white copies.   WHEN TO USE WHICHWhich option should you choose now that you understand the distinctions between colour and black and white printing? It all depends on what kind of document you’re printing. Do you intend to publish graphics, photos, or papers with black text? Consider utilizing color ink for printing graphics and images. However, if you need to print documents with black letters, numerals, and other characters, black printing is more cost-effective than color printing.   PLATINUM COPIER’S PRINTERSWhether you like color or black and white printing, the type of printer you use can also affect print quality. As a result, investing in high-quality printers is critical in order to make high-quality copies that will amaze your consumers. The good news is that such printers can be found at Platinum Copier Solutions. *Other Model Available RICOH MPC3503/ MPC5503 | RICOH MPC3504/ MPC5504 CONTACT US: 03-3341 6296 | 018-788 6296 | 018-228 6296

17/10/2022 0

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