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Top Advantages Of Having A Wireless Printer For A Small Business

Wireless printers are a highly effective innovation in business printing. Office Wi-Fi plays an integral role in increasing productivity and you can easily connect your printer to all your office devices. These printers can even be connected to your phone, makes it easier to use. Once all your team members are connected, they can send print jobs if they are within the network range. To find out how your small business can benefit, read on! 1. Flexible Printing Small businesses need to make sure all their systems run smoothly and without a hitch. When things are running as they should, there is nothing as destructive as a printer problem. You can end up losing precious work hours and slowing down your business. If you connect a wireless printer to your Wi-Fi network, all your employees can print at ease whenever they need to. Productivity is increased as no one will have to deal with numerous wire connections that would have otherwise been required. 2. Cost-Effective Printing We all know that the world is pushing for paperless offices so that businesses are more eco-friendly. Even if your a small business you are embracing this, you will still need to print some of your work. To make sure you are doing your part for the environment, instead of buying a printer for each office, why not have one that all your employees share. They can all print seamlessly using the same wireless printer. This will save your business money by buying, powering and running one communal printer that is Wi-Fi enabled. 3. No Wiring Hassles An office that is overflowing with wires is not only an eyesore, it’s a safety hazard. Having to deal with many connecting cables is not only annoying it can negatively impact your business. Instead of spending time untangling wires, your employees can spend that time dealing with client issues. For an office without multiple plug-in printers, buy a communal Wi-Fi enabled printer instead. You will get rid of many cords and you can work in a hassle free, easy printing work environment. 4. Modern Tech Integration Many small businesses use mobile devices for some of their operations. This makes having a wireless printing option a necessity as phones cannot be physically connected to printers. If you get a Wi-Fi enabled printer for your office, all your employees will be able to send any documents they have been working on using their tablets or phones for printing. A lot of printers are now Apple Airprint and Google Cloudprint enabled. This means you can all print on the go. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/10/2022 0

Copier Types and Applications

Do you want to have an understanding of what type of copier your office really needs? There are a wide variety of different types of copier machines available on the market today, all offering different features. Having knowledge of the types of machines and their wide range of features will help you make the best choice depending on your needs. Here are the different types of copiers and their different uses. 1. Black and white (mono) copiers Black and white copiers are machines that use only one toner color which is black, hence they are called monochrome or mono for short. These machines come in a variety of capacities, from low-end, low volume copiers to high-speed, high-volume devices. These copiers are made for office use, where color is not important. 2. Colour copiers Colour photocopiers can produce colored copies as well as black and white copies. They usually have four drums and four toner cartridges that contain four primary colors, namely cyan, yellow, magenta and black, which when mixed produce all other colors. Colour copiers are usually multifunction devices and are mostly used for business purposes. 3. Network copiers Network copiers can be connected to the office network for remote printing, PC faxing, as well as scan functionality. Almost all digital copiers and multifunction devices either come with the built-in network card or it is available separately as an option. You can connect the copier to your office network to allow everyone to print and scan wirelessly. 4. Multifunctional copiers Also known as all-in-one copiers, these perform more tasks than just copying, such as printing, copying, scanning and faxing. The latest models have internet access and therefore connect to the office network to send files to various locations with different command functionalities. Additionally, the copier can print from portable devices like laptops using a USB or wireless connection and have a document finishing option like booklet folding. This kind of copier is perfect for businesses that besides printing do more, like printing handbooks, instructional manuals, or even booklets for clients. 5. Desktop copiers Desktop copiers are designed to use only A4 paper or smaller size only. These are small, space-saving copiers or the multi-functional copiers that are designed to sit on the desk. They can perform their tasks just like a multifunctional copier does but cannot accommodate A3 sizes because they would be too big and too heavy to be placed on a desk. 6. Wide-format copy machines A wide-format copy machine takes a few moments to print professional-quality copies. The copiers work by using tiny droplets of ink and ejection that create professional-grade copies. They are used in businesses that need to include both graphics and print on their documents such as marketing, architectural, or even the education system. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

11/10/2022 0

Easy Solutions for Paper Jams & Slow Printing

You depend on your office equipment to keep your daily projects moving at a steady pace. Perhaps that’s why little irritations can escalate into major problems so quickly—they’re very good at keeping you from doing your job. Easier Than You Think If you’re ready for a break from endless printing hassles, check out these simple fixes for common problems. Slooooow Printing Before you resort to throwing office equipment from your second story office window, try these preventative measures to fix slow printing problems first. Switch to draft mode. Printing everything in high resolution could be the root of your slow printing hassles. By setting your laser printers and copiers to default to draft or standard mode, you’ll get faster results and use fewer supplies. When the job demands higher resolution, simply turn off draft mode until you’ve finished the task. Eliminate unneeded graphics. Require your employees to remove unnecessary images before printing. And while we’re on the subject of graphics, a print policy that prohibits employees from printing web pages and emails is always a good idea. Eliminate white space. Some multifunction copiers include options to remove excessive white space and even offer two-up printing to reduce paper waste. Excessive Paper Jams If paper jams are a frequent occurrence, something’s not right. A simple fix is sometimes all that’s needed to keep jams at bay. Try these first: Fan the paper. Whether it’s too much moisture, a dry environment causing an overload of static electricity, or a packaging mis-pick, fanning the paper before loading it into the laser printer can do wonders to eliminate paper jams. Align the paper. When refilling paper trays, be sure to straighten the paper and line the sheets up with the paper guides. It’s a simple fix, but one that often does the trick. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/10/2022 0

Are MFPs all the same in terms of what they can do?

Multifunction printers have become widely popular with small and home businesses. For a good reason, MFPs reduce energy, save up space, and increase productivity by integrating traditional office duties such as printing, faxing, copying, and scanning into one device. Even if you don’t fax, monitor, or copy regularly, an MFP can do so if required. But do all MFP devices offer the same features? The simple answer is no, but the features you want on your MFP are up to you. Choosing Your MFP Choosing an MFP starts with one essential question: What will it need to do? Beyond printing, copying, and scanning, what additional functions will be necessary regularly? High-volume MFPs can produce colour prints as fast as 65 pages per minute, but if those services aren’t used within the business, they may not be worth the extra cost. Instead, an honest assessment of office requirements will help determine the most pressing needs for an MFP ad guide purchasing decisions. Printing If printing is your primary use of an MFP, it would be essential to look into an MFP to match your printer capabilities. More expensive models are typically designed for higher print speeds and heavier use. Fortunately, there is a wide selection of available MFPs based on both inkjet and laser printing engines. There are even MFPs that excel in colour photo printing. Faxing Some MFP devices no longer include fax modems, which is acceptable for businesses that do not need to exchange faxes with customers or vendors when it comes to faxing. Faxing is still handy for sending/receiving documents requiring signatures, but setting up your fax service involves connecting to a phone line. A regular phone line can be shared with a fax machine if tying up the phone line while sending/receiving faxes is not a concern. Otherwise, a separate phone line is needed. If you need fax capability but don’t want the hassle and expense of setting up your fax, several online services allow you to send and receive faxes via email, web, or smartphone. Scanning Most MFPs come with a low to medium resolution scanning unit designed for document scanning. Suppose you need high-resolution scanning of photos or other media-like slides or negatives. In that case, you will want a separate standalone scanner or an MFP specialising in photo scanning/printing, such as the Canon Pixma line of MFPs. When considering which MFP to add to the office environment, there are many factors to consider. Most importantly, keep in mind the guiding question: What will it need to do? As with all other essential office infrastructure, an MFP is an investment. However, if chosen correctly and in line with the business’s needs, an MFP can streamline workflow, facilitate a more productive work environment, and keep up with all the business’s demands, no matter the volume or intensity of the job at hand. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

07/10/2022 0

Print Audit Managed Print Solutions can help you become paperless.

As a small business owner, you may not think of your company as an ideal candidate for a paperless office. While it’s true that adopting a new process can be challenging, the rewards, in this case, outweigh any temporary inconveniences. Paperless Benefits for SMBs Paperless processes are a perfect fit for small businesses. Let’s take a look at three benefits. Lower your costs. Does your idea of reducing costs include unpleasant visions of an office that’s too hot in the summer and too cold in the winter? Instead of making everyone miserable with austerity measures, why not try something your employees will enjoy? Paperless document management processes reduce the hassles connected with paper documents. Your employees will love a clutter-free, streamlined office and automated processes that make their tasks much easier to perform. And you won’t need to pay to print, copy, and store thousands of paper documents. Improve customer service. A paper-based office is hard-pressed to compete in today’s economy. Paperless office processes can help your company provide the superior customer service currently offered by online retail giants. Streamline the ordering process, automate billing, and provide the outstanding service today’s consumer has come to expect. Go green. Your customers are going green. Tap into paperless processes to show that you care about the planet as much as they do. What Are You Paying to Print? Before beginning a paperless journey, you’ll need a few document management tools to help you get there. Print Audit managed print solutions that track, measure, and reduce printing help small businesses find out where they stand and then begin correcting costly inefficiencies. Print Audit managed print software can bring some needed visibility into your current printing costs, help your employees choose digital solutions instead of printing, and reduce wasteful printing choices. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/10/2022 0

3 justifications for restricting access to desktop inkjet printers

Desktop personal printers are easy to acquire because of their low purchase price and off-the-shelf availability. But if you haven’t included them in your print-related expense reports, you should be. Because desktop printers have relatively insignificant sticker prices, businesses often overlook them and instead focus on large acquisitions like large multifunction copiers and laser printers. Here’s what those desktop units may really be costing your organization, and what steps you can take to correct print-related cost overruns. A Managed Print Approach A managed print assessment will begin with an inventory of your print devices and how you’re using them. Print Audit managed print software can provide details showing who is printing, and on which devices. The analysis will reveal if high-cost desktop printers are a source of printing inefficiencies and high volumes. Here’s how these single-function devices may be driving up your company’s print-related expenditures. 1. Expensive inkjet cartridges. Printer ink is so expensive that its per-gallon price can reach as high price. Even though you’re unlikely to use gallons, the cost is still very high. And since inkjet printers go through 300% more ink than laser printers, their TCO is comparably very high. 2. Convenience printing. Easy access to desktop printers often leads to convenience printing; users may not hesitate to print unnecessary documents when a printer is within arm’s reach. A jaunt across the office to a centralized multifunction printer isn’t quite as convenient, so users may think twice before selecting PRINT. 3. Security issues. Consumer-grade desktop printers may not have the multi-layer security protocols you need to keep hackers from accessing your network. A Print Audit managed print assessment will alert your team to these and other print-related security weaknesses. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

06/10/2022 0

Gains from Managed Print

Managed print services are a great way to take care of many of the problems associated with office printing. These services allow for management to have more control over the printing process as well as its security and the costs associated with it. Bringing Down Printing Costs When an office has managed print services, the costs often begin to decline. The monitoring system alerts management to the amount of printing that it is happening as well as who is actually doing that printing. Often, it’s found that things are being printed unnecessarily, and the amount of printing done in the office declines as a result. This drives down the cost of printing, with less need to buy more ink and paper. Better Data Security These days, every business is tasked with keeping their customer and employee data as safe as possible. While the data in computers is often secured, many people will forget about the data streams that go to and from the printers. With managed print services, those streams are made safer and more secure. They can also safeguard the printed materials after they’ve received the stream. The printed pages can be kept inside the printer as required, giving that data more security from anyone who walks by the machine. Printer Assessments In any given printer fleet, there are often a few machines that don’t work as well as the others. They are often older models that are kept around because they still work. However, those machines will not be as secure as today’s printer models. And, because they often have errors, they may need to be kept on longer than other machines to get them to print. It’s not uncommon for an older printer to print out a few duds before it prints the file correctly. All of this increases the cost of operating these machines. With managed print services, the machines are all assessed so that machines like that can be taken out of the fleet. The ones that remain are more energy-efficient, work faster and won’t create the many errors that the older ones do. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/10/2022 0

The Advantages of Managed Print in the School System

There are so many costs associated with running a school that it can be challenging to keep track of them all. When it’s time for a school to cut its costs, the cost of printing should be considered among the viable budget options. Printing costs may seem to be fixed, but they can be lowered through the use of managed print services. Monitoring Print Usage When there is no monitoring of the printing going on within a school, more printing will happen than is needed. When it’s left unchecked, completely unnecessary printing is extremely common. Teachers will often print out many copies of things when not as many are needed, and they may do print large runs of many items that end up not being used at all. With managed print services, print monitoring discourages the overuse of the printer. Stocking the Printers Often, much of the expense of printing is for the supplies that printers require. Ink, toner, and the appropriate paper all have to be replaced much faster when there’s more printing going on. But by lowering the amount of printing that happens, the school also lower its cost for printer supplies. And, this helps to reduce waste materials as well. The Printer Assessment Using older equipment for as long as it will work is often seen as a cost-saving measure. However, older printers use more power and often deliver lower-quality pages. They also generate far more heat than current printers, requiring more use of air-conditioning. During the initial printer fleet assessment, the efficacy of each printer is assessed, and recommendations are made for getting rid of older printers that will add to your printing costs. This lowers the amount of power needed to run the printers, and it often means that printing all done be done faster by the newer machines in the fleet, increasing productivity at the school. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

05/10/2022 0

Your printer can be protected by managed print services.

Ever since computers first came into existence, they have been vulnerable to being hacked. Many people do not realize that printers are actually one of the most vulnerable parts of an office. Modern printers have touch screens, use the internet, and can be programmed to do amazing things. Sadly, these smart features also make the printer vulnerable to being hacked. This means that private information is at risk even when it is sent back and forth across printers. To make sure that a business’s cybersecurity is protected, it is important to rely on managed print services to protect printers from harm. How Can Managed Print Services Protect a Printer? There are a few ways that managed print services can protect printers from being hacked. Hackers will frequently use malware to take over a printer, controlling what it puts out and what it can communicate with. A reliable printer services company will employ a few tactics to protect printers from harm, including: Secure Passwords: Many printers come with default passwords; however, these are not very secure. A reliable print services company will update these default passwords with new, strong passwords. This will reduce the frequency of hacking attempts and improve the cybersecurity of a business. Update Features: Technology is advancing quickly and it is important for companies to make sure their features are up to date. Many businesses experience data breaches periodically and this exposes the company to serious harm. To prevent this from happening, managed print services will make sure that all features are up to date, preventing the company’s printers from being hacked. Train Employees: Finally, the experts with managed print services will also make sure that the company’s employees have been trained to identify issues with printers and patch them accordingly. By training employees to take care of the printers, the chances of a serious data breach taking place will be reduced. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/10/2022 0

Managed Print = Better Cyber Security

Printers are unfortunately very susceptible to cyber-attacks and malicious malware. Luckily, managed print can introduce a multi-layered print security strategy to your office and help protect your data, clients, and employees. Print infrastructure can be a major target for attacks, hacks, and breaches because it is often overlooked as a sensitive and vulnerable data source. However, managed print can protect your print environment and your entire business from a big security breach. How Managed Print Helps Managed print has a significant impact on print security. First of all, managed print is proactive and comprehensive fleet management. That means that the service’s primary function is to seek out potential problems or issues and address them before they impact your entire business. This also applies to security – your managed print services can stay ahead of print security issues by applying intensive oversight to your print data and environment. Here’s a breakdown of the most important ways that managed print addresses cybersecurity: Secure print infrastructure Print fleet security policy Ongoing monitoring and oversight Print policy and education Comprehensive security analysis Change Your Security Landscape Shifting your print security landscape to be proactive, carefully monitored, and ahead of changing technology and risks is critical to keeping your business and employees on track. As organizations worldwide move quickly toward becoming more digital, a secure print infrastructure is key in providing the right technology, education, and information to your teams. All organizations must focus more than ever on information security, and investing in managed print services is your first step. Stay Ahead of Hackers Managed print is critical for print security and protecting your business data. Managed print starts with the right vendor *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/10/2022 0

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