Category: Information

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

What To Know Before You Buy A Printer

Buying a printer for your business shouldn’t be a hasty decision. There are many factors to consider when choosing a printer for your company, including connectivity, capacity, size and, overall, how functional it is. Printers have a multitude of different features, so you need to be sure that you buy what you need.To help you get the facts, we’ve composed this guide to help you decide which printer you should buy.   HOW TO CHOOSE A PRINTER When selecting a new printer, it’s important that you consider exactly what you need it for. Printers for home offices with one user will be entirely different than those needed for a large business. You may even have to choose a printer for a small business, which is somewhere in between. Perhaps you print on different mediums, such as labels or transparencies, and you need to ensure that your new printer will be able to cope. There are many different features of a printer, so try to understand these before you make a purchase.   VOLUME AND SPEED CAPACITY If you work in a relatively big business, it’s likely that you will require an industrious, efficient printer with a large capacity, so you can save time when it comes to paper loading. Before buying, determine how much printer paper you use each month, and then start scouting for printers with a capacity that suits your requirements. Alternatively, there are small business printers available to cater for those with only a few members of staff. HP LaserJet printers are arguably among the most reliable devices for busy offices due to their affordability, compact designs and connectivity features.   CONNECTIVITY FEATURES Nowadays with employees printing from tablets or mobile phones, printers with good connectivity capabilities are crucial to the smooth running of your business. If multiple users need to be able to access your printer, you should look at a network connected model which will allow you to print from multiple devices. However, if on the contrary you don’t need wireless printer at all, a simple USB connection will be more cost-efficient – as well as saving the time spent setting it up.   OUTPUT REQUIREMENTS When choosing a printer, establish what you’ll be using it for. Do you need it for wild, vibrant prints? Or do you require black ink for basic work documents? If it’s the latter, then perhaps a mono printer would be an ideal – and more affordable – solution for your company.For a workplace which needs quality colour prints, you’d be better off investing in a colour laser model that can produce excellent results whilst accepting heavy media, for documents such as brochures.Finishing units may be required for those who print a whole host of media, such as documents that need hole punching, folding or even stapling.   MEDIA SIZES Did you know that an A3 print provides 141% more coverage than an A4 document? For those who regularly require big prints, there are specific large format printers out there for you to feast your eyes on. If your business often requires prints in a larger size, you may need to factor this into your decision. Printers like the Xerox Versalink C7020Dn deliver great quality prints in an A3 size.   USER Another crucial factor to consider is how many people will be using the printer on a daily basis.If multiple people need access during the working day, it’s wise to invest in a model with a large capacity and a higher print speed, for improved productivity. Having a higher capacity will reduce the amount of time spent reloading paper; a quicker production level decreases the chances of your staff waiting around the printer for documents they require. Connectivity features are handy too, as they allow multiple users to print from anywhere, whether via a desktop or any other electronic device. This is both more convenient for your staff members, and could also reduce the number of printers you need overall. If employees can print from anywhere, then you don’t need to have printers stationed on every floor if they aren’t needed.   FUNCTIONALITY Multifunction printers are a business’ best friend. A space and cash saver, these crafty devices can combine up to four functions in one.If you’re in the market for a printer, scanner, fax machine and copier, then consider an MFP. In many multi-function printers you will find all of these features, as well as multi-media handling and large capacities to save time paper-loading.MFPs are very affordable considering their range of functions. However, if you don’t require some of them or are happy with your existing standalone devices, then a standard single-function printer model may be ideal for you.

04/01/2022 0

What sets us apart is the level of service we provide.

The brand(s) that your office equipment supplier provides has less to do with your business’s success than your supplier’s ability to provide excellent service for that equipment. A product that is not maintained and serviced correctly, can never perform to it’s full potential and could cause multiple reliability issues. First, I’m going to let you in on a not-so-secret secret: multifunction copiers, regardless of manufacturer, all do essentially the same thing. This can be to various standards and quality, but the functionality is the same. Copiers vary in capabilities, speed, colour or just black and white, a variety of extras (additional paper trays, finishers, etc.), However, when you’re looking to buy or lease office equipment, once you decide on the mix of equipment you need, there’s an even more important consideration – the level of service you can expect from your copier service and maintenance supplier. You may assume that going direct to the manufacturer that, as it’s their equipment, they’ll be able to service the copier better than anyone. That’s wrong in many ways: Talk to anyone who’s been in the industry for a long time and they will all say that (with rare exceptions) local dealers provide better service, Here’s why. As a Local dealer we will attempt to diagnose the issue over the phone and maybe even troubleshoot. Manufacturers’ call centres will simply forward contact info to the nearest technician. They’ll have no context of the problem, so it takes them longer to diagnose. Having at least an idea of what’s wrong allows local engineers to ensure they’re carrying parts and supplies they’re most likely to need when they arrive at your office. Service technicians go through the same training regardless of who they work for. The manufacturer isn’t local. Service calls have to be checked with a head office call centre. This can turn a 4 hour service into a 24 hour service and sometimes longer. Local dealers make decisions faster. Service technicians also tend to be some of our longest serving employees. They know what they’re doing. They’ve seen it all and they know their customers and that knowledge equals a faster repair and a quicker return to productivity for your business. The simple fact is all copiers can go wrong and require maintenance regardless of manufacturer.It’s the level of our service that makes us different. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

04/01/2022 0

Typical MFP Errors

Paper Jams Don’t immediately pull the paper out with strong force. Try to remove it slowly and tactfully. The more force you apply on the jammed piece of paper, the easier the parts of the machine will dislodge and break. Plus the paper could rip and leave a piece of paper inaccessible inside the machine. Lines on copied / scanned images If you notice lines or deformities on the text or graphics you have copied or on your scanned image, you may have a dirty substance on the copy machines’ scanner glass. You can use a microfibre or lent-free cloth to gently wipe the surface of the small scan glass to remove the debris. This piece of glass is the skinny strip to the left of the copiers main scan glass. Copies to Light or Dark While your copier will always try and give you the best reproduction of a copied original the automatic setting does have its limitations. There are adjustments that you can make, for example to change the original type setting on the machine. The default being a combination of text and photo, however you do have control to select from pure text to photo or map, also you can manually increase or decrease the image density for particularly difficult originals. These settings are there for you to use, so please have a try and see what you think. Paper Loading Believe it or not, the way you insert your paper into the copier greatly determines the way your copier performs. Here are a few simple techniques you can use on your machine: Don’t fill your paper tray to the brim. Leave a little room between the top of the tray and the top of the paper stack. Make sure that the backstop inside the tray is pushed firmly up against the pile of paper but not so much that is squashes it. Before inserting a stack of paper into the machine, fan it. It helps put air in between the pages. Keep the paper in a dry, clean and organised space. The cleaner your paper is, the cleaner the copies will come out. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

03/01/2022 0

©  2025 Bizcopier Solution Sdn Bhd. Built using WordPress and OnePage Express Theme.

Open chat
1
Scan the code
Hello 👋
You can click Open Chat or you can scan the QR Code to direct contact us from WhatsApp