Month: April 2022

Explore our exceptional deals on Ricoh copiers! Offering prime sales and rentals in Malaysia, we cater to Selangor businesses with both new and refurbished options. Find cost-effective solutions tailored to your photocopying requirements through our extensive selection.

Have You Addressed These Common Business Security Risks?

The digital age may have made business life easier on several fronts, but technology has also increased opportunities for criminals to take what doesn’t belong to them. Diligence is critical, and if you’d rather not be a hacker’s next victim, it’s imperative to begin addressing your security vulnerabilities now. Here’s how switching to electronic document management, performing system updates, and including your office equipment in your security strategy can help your company fend off cybercriminals. Switch to Electronic Document Management Businesses who rely on paper-based document solutions aren’t immune to cybercrime. Documents unprotected on office equipment hard drives or stored in filing cabinets are easy targets for criminals. Electronic document management not only provides your company with multi-layered security protocols, but it’s the best way to ensure that your information is backed up and available, no matter what happens to your on-site systems. Stay on Top of Updates Ignoring updates is a dangerous game, and you’re betting against the odds with each missed update. Requiring employees to perform updates on office equipment, networked mobile phones, and software is the best way to ensure that no system vulnerabilities exist; many updates are explicitly initiated to address security issues. Include Your Office Equipment It’s time to start including your office equipment in your security strategy, and not just your computers. Your multifunction systems, laser printers, and scanners may all be connected to your network and your stored documents. Security solutions include strategies like pull printing, data encryption, data overwrite technology, password protection, and automatic data deletion. A Managed Print Services assessment can help you find out how well your office equipment could fend off a cyber attack. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

29/04/2022 0

Jump-Start Managed Print with a Print Audit

Regardless of the size and specifics of your print fleet, managed print services can maximize the efficacy of the equipment you are currently using. But, before you implement managed print, it is critical to get a baseline read of your current practices with a print audit, which will evaluate your print environment and help us put a framework in place to save you time and money. If you want to learn how managed print services can transform the way your business prints, follow these tips for success. Assessing Print Practices A print assessment will capture a picture of your current print habits, including end-user activity and requirements, business needs, and use of all devices (even spread across multiple locations). In order to get the full-picture view, print assessments must be thorough and wide-reaching. Uncovering Hidden Costs One of the reasons that printing is so expensive is because it is a business area fraught with hidden costs. With multiple departments and locations ordering supplies and acquiring new devices, it is easy to see how costs add up. Managed print services can wrangle in these costs by centralizing and streamlining your entire print program, including all devices and print supplies. The best way to kick this off is with a print audit that will determine how much your print jobs are costing you, uncover areas of wasteful spending, and help put parameters in place to reduce unnecessary costs. Eliminate Wasted Time One of the many benefits of managed print is regular monitoring and routine maintenance of your print devices. This means that we will keep your printers, scanners, and MFPs in tip-top shape to ensure you don’t lose any time due to faulty equipment or lack of supplies. The print audit will help us pinpoint which devices get the most use, need the most oversight, and cost the most in unexpected downtime. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

28/04/2022 0

Keeping Data Secure with Document Solutions

Whether you are printing pages or saving digital documents, we know document security is never far from your minds. Ensuring that private information is kept safe is just one element of a holistic approach to document solutions. Our complete document management solutions include data security, workflow optimization, managed print services, cloud services, and more. We believe the best way to keep data safe is through a comprehensive system that covers all of the bases. It is important to acknowledge that print documents often have a “shelf life,” meaning that once they have served their purpose, they must be appropriately destroyed or archived. Indeed, there are legal reasons to keep specific data stored for several years, but chances are there is a ton of paper taking up space in your office that should be shredded and recycled. With data security solutions, you can safely backup and store documents, allowing you to dispose of their printed counterparts properly. Not only is this a smart practice to implement but, in many cases, there are legal ramifications for not correctly handling confidential information. So, what kind of confidential documents should you digitally backup and destroy? * Employee information and human resource files * Anything with a social security number on it * Medical records * Receipts, invoices, and anything else with credit card data on it * Cancelled checks and pay stubs * Anything with your bank details information on it *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

27/04/2022 0

The Hidden Dangers of Upgrading Office Equipment

Data security is at the forefront of daily business concerns. However, when it’s time to upgrade your printer, it is possible to overlook what happens to the files stored on your old equipment. It is not enough just to recycle the old printer and look for a newer, better option. It is imperative to ensure all of your intellectual property is protected with office services. Hidden Dangers When we worry about safeguarding our data, we often stress over viruses, malware, and security breaches. And while those are indeed some well-founded concerns, there are also less-obvious dangers threatening your business. Today’s printer is not just a printer. It can scan, fax, and print across a wireless network. This device is accessed by multiple employees from various locations. The digital technology that enables your MFP to perform these tasks is also what makes it a security threat as it stores information on its hard drive. With office services such as cloud-storage and data security management, you can ensure that your info is secure. Taking Secure Steps When it is time to get rid of your printer, confirming you have all of your private data locked down can be a little tricky. First and foremost, be sure any and all information and documents you might need are backed up to an external hard drive or to a cloud-based storage platform. Secondly, if possible, retain possession of the physical hard drive from your device. That way you can destroy it yourself or enlist a pro to help you. If that is not possible to get the hard drive, be sure that you work with an office services expert who can certify that the hard drive or memory storage has been completely erased or destroyed before it leaves your office. Once it is offsite, you are vulnerable if your information has not been entirely eradicated, as machines are often refurbished and reused. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

26/04/2022 0

Elevate Your Business with Mobile Printing

There was a time when mobile printing seemed downright futuristic. But, now that smartphones are a critical piece of office equipment, printing a document from your phone is a real possibility. And, in reality, it should be standard practice in today’s modern business climate. If your company has not yet embraced mobile print technology, here’s your opportunity to learn how it can boost your business. What is Mobile Print? Mobile print is just what it sounds like — the ability to send a print job from your mobile device, which could be a smartphone, tablet, or laptop. There are two options for retrieval on the print end. Some documents will automatically print right away, while others must be released by the printer or MFP. What are the Benefits of Mobile Print? Increase Productivity Pretty much every business is looking to enhance productivity and having the best office equipment is one way to make that happen. Mobile print lets your employees print from any location, such as an off-site meeting, while commuting, or on a business trip. Today’s workforce is agile, so don’t let outdated technology hold your biz back. Save Money Depending on your current office equipment, you can implement mobile print for little to no cost. Plus, enabling employees to print from anywhere reduces the need to multiple printers across various locations. Save money by upgrading your print infrastructure and replacing unnecessary office equipment with cutting-edge network solutions. Flexibility Knowing you can print at a moment’s notice offers peace of mind, especially for traveling staff, such as salespeople. No more worrying about printing documents just in case you might need them. You can leave the office knowing that you can always print whatever documents you might need, right when you require them. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

25/04/2022 0

Get Your Print Spending on Track

You might think you have a handle on your current print costs, but do you really know how much you are spending monthly or annually? It is pretty typical for businesses to have a variety of MFPs and printers or copies from a supply partner, while they acquire their supplies, like paper. But in this scenario, who is auditing your print activity? Are you tracking how many pages you printer per month or you cost-per-page? Simply working with a vendor for your print devices is not enough, you need a partner who can help you assess your costs, reduce spending, increase productivity, and manage your overall print program. In essence, you need managed print services. Getting Started with Managed Print While the definition of managed print can vary, simply put, it is essentially a suite of services intended to optimize your company’s document productivity. MPS includes a print audit, equipment assessment, and service and maintenance review to get started. Once we have an overall view of your print landscape, we can help implement changes to save you money and enhance efficiency. Revealing Hidden Costs and Needs Sure, there are lots of great things about managed print services, but saving money is by far the most significant benefit. Most businesses approach their print scheme on an as-needed basis. The main multifunction printer runs of out ink, you buy more, often paying extra for expedited service and shipping. But what if someone could anticipate your ink needs, ensure you have ink before you run out, and provide it at the lowest cost? If that sounds like a good deal, consider that with MPS, you can get all of that and more. In addition to anticipating supply needs, we can also help with printer management, monitoring your devices to ensure they are up and running and providing periodic service and maintenance. Not only does this mean you have fewer things to worry about, but it also ensures that you are paying the lowest amount for service and repairs and don’t have to stress over device downtime. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

22/04/2022 0

3 Steps to Improved Supply Management with Print Audit

Managed print solutions like Print Audit provide businesses with much-needed insight into their true cost of printing. With so many organizations adopting digital solutions, printing costs that should be showing significant declines are doing the opposite and rising. To find out the reasons behind your company’s rising print costs, Print Audit managed print solutions can delve into your print environment to uncover hidden spending. What You Don’t Know Much of the problems associated with tracking print costs have to do with unmanaged resources. Expensive supplies like paper and toner that should last for months can seem to disappear overnight, triggering another round of frantic ordering just to keep projects on track. The underlying cause of disappearing supplies may be simple mismanagement, including: Inefficient printing habits — Modern printing equipment combined with Print Audit software provides solutions to get the most value from your investment. By switching to mandatory solutions like duplex printing, draft modes and monochrome printing for internal documents, and restrictions on printing certain documents, your company can get a handle on waste. Personal printing — When employees are free to use your equipment for personal use, the costs can have a hidden but significant impact on your budget. By implementing user IDs to track printing habits, you can put a check on personal usage. Supply mismanagement — It’s common to see companies dealing with highly disorganized supply systems. Storage areas may be overflowing with supplies for equipment you no longer own or toner that’s expired or doesn’t match your equipment requirements. Print Audit monitors your equipment and automatically sends the correct supplies when you need them, eliminating administrative headaches and waste. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

21/04/2022 0

Finding the Right Office Services Provider for Your Business

Just because a company claims to provide a variety of office services doesn’t mean they can live up to their promises. Going in blind and learning by experience (some of it bad) can be costly and hard on your office equipment investment. So how can you go about finding a great office services provider without taking unnecessary risks with your copiers and your budget? 1. Find out what others say about them. Easy online access to testimonials and reviews makes it simple to a good overview of a company’s reputation. Reputable office services providers will often show customer testimonials on their website, and when they’re from verifiable sources, that’s even better. Finding out what other business leaders say about an office equipment and services provider is an effective way to narrow down your choices. 2. What about service response times? When your equipment isn’t functioning, your team may not be able to complete critical tasks. Outsourcing is always an option, but when time is short, even that can be problematic. First, find out if a potential office services provider has local technicians in your area. Inquire about service response times and their commitment to resolving problems in the first visit. Find out if you can request services and order supplies on the company website to save time. 3. What other office services do they offer? You have enough on your plate without having to deal with multiple service providers. A comprehensive office services provider can repair and replace equipment, implement a variety of document management solutions, and help your organization find new ways to save time and money. Why just look for a technician when you can have access to an entire suite of state-of-the-art office services? *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

20/04/2022 0

3 Tips for Choosing an Office Equipment Provider

When it’s time to upgrade your office equipment or equip a new location, there are a lot of decisions to make. The first one is choosing the right dealer. Why It’s Important It’s true; you could get all of your office equipment in one afternoon by stopping by a big box retailer. But the advantages of dealing exclusively with a professional office equipment and services provider far outstrip the convenience of that afternoon shopping trip. Here’s why you’ll want to choose a more measured approach. You need service and support after the sale. When choosing professional-grade copiers, you need assurances that your supplier can offer more than just a short-term warranty that may not provide complete coverage. To make sure you’re getting the best ROI, choose a provider that offers: A professional service strategy — You’ll need fast response times when issues arise, a commitment to address problems in the first visit, and a preventative maintenance strategy to keep your equipment operating at peak performance levels. Comprehensive document solutions —Your business needs more than just office equipment. A professional business solutions provider can help you implement strategies to use your equipment as a bridge between paper and digital business processes. Look for document management offerings, managed print services, cloud services, and security solutions for a holistic approach to your daily operations. Industry-leading technology partners — The best providers partner with world-class manufacturers to bring your company the very best office equipment and software offerings. When you need document management solutions, multifunction systems, network printers, scanners, and digital presses, those top-of-the-line partnerships will make a world of difference. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

18/04/2022 0

Go Paperless With Print Audit Managed Print Solutions

As a small business owner, you may not think of your company as an ideal candidate for a paperless office. While it’s true that adopting a new process can be challenging, the rewards, in this case, outweigh any temporary inconveniences. Paperless Benefits for SMBs Paperless processes are a perfect fit for small businesses. Let’s take a look at three benefits. Lower your costs. Does your idea of reducing costs include unpleasant visions of an office that’s too hot in the summer and too cold in the winter? Instead of making everyone miserable with austerity measures, why not try something your employees will enjoy? Paperless document management processes reduce the hassles connected with paper documents. Your employees will love a clutter-free, streamlined office and automated processes that make their tasks much easier to perform. And you won’t need to pay to print, copy, and store thousands of paper documents. Improve customer service. A paper-based office is hard-pressed to compete in today’s economy. Paperless office processes can help your company provide the superior customer service currently offered by online retail giants. Streamline the ordering process, automate billing, and provide the outstanding service today’s consumer has come to expect. Go green. Your customers are going green. Tap into paperless processes to show that you care about the planet as much as they do. What Are You Paying to Print? Before beginning a paperless journey, you’ll need a few document management tools to help you get there. Print Audit managed print solutions that track, measure, and reduce printing help small businesses find out where they stand and then begin correcting costly inefficiencies. Print Audit managed print software can bring some needed visibility into your current printing costs, help your employees choose digital solutions instead of printing, and reduce wasteful printing choices. *Other Model Available RICOH MPC3503/MPC5503 RICOH MPC3504/MPC5504 Contact Us: 03-3341 6296 | 018-788 6296 | 018-228 6296

15/04/2022 0

©  2024 Bizcopier Solution Sdn Bhd. Built using WordPress and OnePage Express Theme.

Open chat
1
Scan the code
Hello 👋
You can click Open Chat or you can scan the QR Code to direct contact us from WhatsApp